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HomeMy WebLinkAbout07. 18-250MAY 8, 2018 18-250 RESOLUTION (CARRIED LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE ENGINEERING SERVICES AGREEMENT WITH AECOM TECHNICAL SERVICES, INC. FOR ENVIRONMENTAL SUPPORT FOR 2018 CAPITAL IMPROVEMENT PROJECTS ($130,000.00) INITIATED BY: DEPARTMENT OF PUBLIC WORKS BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper City officials are hereby authorized to enter into and take those steps necessary to implement an appropriate professional services agreement with AECOM Technical Services for environmental support for 2018 Capital Improvement Projects (CIP) in the amount of one hundred thirty thousand dollars ($130,000.00). Acct. No. OXXX-XXXX-6401-XXXXX Multiple Funds -Contractual Services r,A City OfV Oshkosh MEMORANDUM TO: Honorable Mayor and Members of the 901mon Council FROM: James Rabe, Director of Public Work DATE: May 3, 2018 RE: Approve Engineering Services Agreement for Environmental Support for 2018 Capital Improvement Projects (CIP) / AECOM Technical Services, Inc. (AECOM) ($130,000) BACKGROUND The Department of Public Works requested a proposal from AECOM for environmental support for the 2018 calendar year. The services provided under this proposal include, but are not limited to, environmental historical records review, Phase I and II Environmental Site Assessments, site investigations/characterizations and cleanups, development of work plans and contaminated material management plans, documentation of contaminated soil removal during construction activities, and offsite treatment and disposal applications and approvals. ANALYSIS AECOM was chosen for this work due to their office location in downtown Oshkosh, their knowledge of the City, and vast experience with this type of work from our previous programs. The work associated with this project requires an extremely short response time in order to reduce/eliminate down time charges from contractors. When contamination is discovered in the field, the Contractor cannot proceed with work until the Consultant is on site to test, document, and ensure the materials are handled appropriately in accordance with all local, state, and federal laws. FISCAL IMPACT Staff has reviewed the agreement and costs. The cost of these services is estimated not to exceed $130,000, and will be charged to the Storm Water Utility, Water Utility, Sanitary Sewer Utility, or the Street Paving CIP depending on the location of any contamination encountered. Funding is available in all four (4) accounts. RECOMMENDATIONS Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. I have reviewed this agreement and in accordance with Section 12-16 of the Code, I am hereby recommending that the Common Council approve the award of this engineering services agreement. Approved: Mark A. Rohloff City Manager JER/t1t 1:\ Engineering\2018 CONTRACTS\AECOM 2018 Env Construction\ CC Memo for Agreement_5-3-18.docx /� _COM Imagine it. �� Delivered. Mr. James Rabe, PE, CPESC Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh, WI 54901 RECEIVED APR 2 6 2018 AECOM 558 North Main Street Oshkosh, WI 54901 aecom.com ApP 24, 2018 AECOTA Proposal Number OPP-746400 DEPT' U► PUt;LIC WpRKS OSHKOSH WISCONSIN Environmental Support during the 2018 Calendar Year for the City of Oshkosh Department of Public Works Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is pleased to provide this proposal for environmental support during the construction of City of Oshkosh 2018 Capital Improvement Projects. These environmental support services include, but are not limited to providing environmental services Phase I and II Environmental Site Assessments Site investigations/characterizations (including waste) and cleanups for street and public utility improvement, storm water watershed design/improvement, facility construction/improvement, and release response/cleanups. This proposal also provides a continuation of the anticipated environmental services that have been identified as a result of Preliminary Environmental Database / Records Review for the 2018 Capital Improvement Projects completed by AECOM. Based upon the initial review of the information identified in that project, AECOM met with the City of Oshkosh and provided recommendations for soil boring locations and potential laboratory analyses to be incorporated into the geotechnical soil boring program for these projects. Following that meeting, a map and summary table showing the identified sites of concern was provided to the City of Oshkosh. Digital information to be used in geographic information system (GIS) mapping that includes the sites of concern and potential areas of environmental impact was also provided. City staff developed and incorporated into Project Bidding Documents requirements for management of potentially impacted soil and groundwater. Bid item quantities were developed based on known information. These bid items are subject to change based on actual subsurface conditions encountered during the construction of the projects. The projects that were reviewed for the Preliminary Environmental Database / Records Review for the 2018 Capital Improvement Projects include the following: • Oregon Street — Fox River to West 16th Avenue • Court Street — Riverside Park to Washington Avenue • Otter Avenue — State Street to railroad tracks (Broad Street) • Otter Avenue Parking Lot — 0 Otter Avenue • State Street — Otter Avenue to Waugoo Avenue • State Street Parking Lot — 0 State Street, Lot 3 • Washington Avenue — North Main Street to Broad Street • Libbey/Nicolet Watershed/North Main Street Area Detention Basin — Reviewed for previous project • Jeld-Wen/Stringham Watershed Outfall Reconstruction — Reviewed as part of Chapter 30 Application • East Parkway Avenue Watershed Detention Basin — Phase I Environmental Site Assessment being completed under separate project • Fernau Watershed Land Acquisition (South of Fernau Avenue between North Main Street and Moser Street) — Reviewed for previous project KAPROPOSAL\City of Oshkosh\OPP-746400_2018 Environmental Support\OPP-746400_2018 Environmental Support Proposal_R1.docx 1/6 /� _COM Imagine it. /"ice �,//�� Delivered. • Columbia Avenue Water Main Replacement —Algoma Boulevard to Vinland Street • Roosevelt Avenue Water Main Replacement — Hamilton Street to end of cul-de-sac east of Crane Street • Minerva Street Water Main Replacement — Dead end south of Columbia Avenue to West Linwood Avenue • Punhoqua Street and Graham Avenue Sanitary Sewer Replacement — Punhoqua Street (from Maple Avenue to Rainbow Drive) and Graham Avenue (from Punhoqua Street to North Eagle Street) —A portion of this area was reviewed during the 2017 CIP Review • Buchanan Avenue Sanitary Sewer Replacement — North Eagle Street to Sawyer Creek • North Eagle Street Sanitary Sewer Replacement — Maple Avenue to Sawyer Creek • Maple Avenue Sanitary Sewer Replacement — Punhoqua Street to North Eagle Street • Hawk Street Sanitary Sewer Replacement — Buchanan Avenue to Sawyer Creek • Vacated Arthur Avenue Sanitary Sewer Replacement — In easement (vacated Arthur Avenue) • Lakeshore Golf Course — West of new Oshkosh Corporation Headquarters site • Vine Avenue Easement/Outfall — High Avenue to Fox River. AECOM will also provide environmental services in accordance with the 'Environmental Services Program (Pre - Construction Screening and Construction Monitoring)' developed by the City of Oshkosh and will include the following tasks: • Attend Project Meetings as necessary • Respond to questions and field observations as requested • Development of work plans and contaminated material management plans • Documentation for management of contaminated soil and groundwater during construction activities • Prepare off-site treatment and disposal applications and approvals • Prepare Sanitary Discharge Permits for disposal of impacted water • Prepare Project Summary reports About AECOM AECOM is a worldwide multi -disciplined engineering and consulting services firm that has maintained an office in Oshkosh since 1976. The Oshkosh office is currently comprised of 20 full time staff that provide construction management, civil engineering, geotechnical engineering, environmental engineering. and environmental compliance services. Additional staff in our Milwaukee, Green Bay, Middleton, and Stevens Point, Wisconsin offices support the AECOM Oshkosh team. Several members of our team grew up in the area and still reside within the City of Oshkosh. AECOM has had an office in Oshkosh for over 40 years. For the last 18 years, our Oshkosh office has been located on North Main Street, which is within walking distance of Oshkosh City Hall. This centralized location within the City allows our team to provide rapid response time without incurring travel time and expense to projects, including attending meetings at City Hall. AECOM specializes in design, bidding assistance, construction documentation, environmental services and material testing. By providing these services locally, the City of Oshkosh receives a streamlined, cost-effective approach; consistent design goal understanding and implementation; rapid response to unanticipated project conditions and elimination of multiple contracts and service providers on projects. AECOM staff is very familiar with the City Standard Specifications and City of Oshkosh engineering project goals. Our high level of area knowledge, familiarity and understanding combined with our office location, skill of our local and Wisconsin -based staff, extensive project experience and site knowledge is instrumental in the success of the projects. As an additional benefit, AECOM does not charge the City for any premium overtime costs incurred on projects. Each individual project task is prepared based on extensive experience with similar projects, knowledge of the area, project KAPROPOSAL\City of Oshkosh\OPP-746400_2018 Environmental Support\OPP-746400_2018 Environmental Support Proposal_R1.docx 2/6 /� _COM Imagine it. /�� Delivered. assumptions, information provided by City staff, long-standing working relationships with regulatory agencies and review and negotiations with City staff. We continually strive to provide high-level, cost-effective services to the City of Oshkosh. AECOM has provided environmental services for the City of Oshkosh over the past 25 years. AECOM's knowledge base of the City of Oshkosh history and experience on Environmental cleanups in Oshkosh is very extensive. AECOM brings additional value by reviewing multiple City projects' objectives and site knowledge of the area to facilitate reuse of materials, project symmetry and disposal of excess materials in an effort to reduce costs and provide benefits to the City of Oshkosh. A recent example is assisting the City to negotiate a 2 year agreement with Waste Management for disposal of impacted soil. The reduction in tipping fees will result in potentially $807,000 in savings to the City of Oshkosh. Summary of Benefits of AECOM • Completed the Preliminary Environmental Database / Records Review for the projects • Area environmental knowledge and experience and trained staff • Short response time • Relationship with Waste Management utilized to negotiate material acceptance and reduced tipping fees • Ability to quickly review impacted material, identify sources and reuse results of previous environmental work to limit expense and time to arrange for impacted soil management • Cost effective In order to expedite the processing of the landfill profile acceptance applications and removal activities, this proposal includes AECOM's Agency Agreement. By authorizing this proposal, the City of Oshkosh will be authorizing AECOM to act as the authorized agent for the City of Oshkosh regarding the completion of the waste profiles and the transportation manifests, as needed, as part of the environmental support for the City of Oshkosh project activities. AGENCY AGREEMENT AUTHORITY TO ACT AS AGENT FOR COMPANY Pursuant to the terms and conditions of the Master Service Agreement for Services provided by AECOM Technical Services, Inc. (hereinafter "CONTRACTOR") for the City of Oshkosh (hereinafter "COMPANY"), dated April 2009, (hereinafter referred to as the "Agreement" or the "MSA"), which Agreement is incorporated herein by this reference between CONTRACTOR and COMPANY. COMPANY hereby authorizes CONTRACTOR to act as its agent for the purpose of arranging for the transport and/or disposal of waste ("Services") encountered while providing the services described in CONTRACTOR'S proposal number OPP-746400, dated March 27, 2018, when the DESCRIPTION OF WORK of a specific Request for Services ("RFS") so states. COMPANY shall defend, indemnify and hold CONTRACTOR, its employees, agents and subcontractors harmless against any claim, actions, causes of action, liability, judgments, fines, penalties and costs reasonably incurred which arise out of CONTRACTOR's actions within the scope of its authorization as agent for COMPANY for Services in accordance with the MSA, except to the extent such claims, actions, causes of action, liability, judgments, fines, penalties and costs arise out of CONTRACTOR's negligence, breach of contract, or willful misconduct which in whole or in part caused the damage, injury or loss. CONTRACTOR shall defend, indemnify and hold COMPANY, its officers, directors and employees harmless against any claims, actions, causes of action, liability, judgments, fines, penalties and costs reasonably incurred which arise out of CONTRACTOR's negligence, breach of contract or willful misconduct. For transport and disposal activities undertaken by CONTRACTOR in accordance with this Agreement, it is agreed that CONTRACTOR shall under no circumstances be considered the generator of any Waste from the project site pursuant to any environmental or other law or regulation. It is further agreed that nothing in this authorization is intended to transfer or convey ownership of such Waste to CONTRACTOR. KAPROPOSALZity of Oshkosh\OPP-746400_2018 Environmental Support\OPP-746400_2018 Environmental Support Proposal_R1.docx 3/6 /� _COM Imagine it. �1� Delivered. Budget and Schedule This Agreement is intended for use as a general master services account project contract for environmental support services to the City of Oshkosh, under which services will be authorized and invoiced on a task by task basis. For each project/task request for environmental support, AECOM will complete a Project Authorizationf Work Order" Form containing the scope of work and estimated costs, and submit for approval to Mr. Rabe or other appropriate personnel in the City of Oshkosh. Upon receipt of the authorized Work Order, AECOM will set up a task under this authorized AECOM project contract. This AECOM project contract will be considered complete when all the work and deliverables for the authorized Work Orders in CY2018 has been completed and submitted. Costs will be tracked per billing accounts provided by City staff to facilitate tracking charges to the correct account. If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right -of -access to the site to AECOM, its employees, agents, and contractors, to conduct the planned field observations or services. The services described in this proposal will be provided on a time and materials basis. Based upon the above scope of services, and as discussed with the City of Oshkosh, the estimated budget for this project contract to provide environmental support services for City of Oshkosh CY2018 projects is $130,000. The services provided will be performed in accordance with the approved Fee Schedule and the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services. AECOM can begin providing these services immediately upon receipt of the signed Authorization Form (attached). If you have any questions or need to clarify a point, please call any of the undersigned at 920-235-0270. Yours sincerely, AEC Tech I Services, Inc. I 1 4411 Cliff S erk, P.E. Proje t Manager enclosures: Authorization Kevin Brehm, P.E. Associate Vice President KAPROPOSAL\City of Oshkosh\OPP-746400_2018 Environmental Support\OPP-746400_2018 Environmental Support Proposal_R1.docx 4/6 p —COM Imagine it. M,� �,//�� Delivered. Authorization April 24, 2018 1 hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the Environmental Support during the 2018 Calendar Year for the City of Oshkosh as described in AECOM's proposal number OPP-746400 dated April 24, 2018, with a budget authorization of $130,000 under the general terms and conditions specified in the proposal. Signature Mark A Rohloff Print Name City Manager Title/Organization Signature Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Trena Larson Print Name Director of Finance Title/Organization Date Date Date Date KAPROPOSAL\City of Oshkosh\OPP-746400_2018 Environmental Support\OPP-746400_2018 Environmental Support Proposal_Ri.docx 5/6 /� COM Imagine it. /�'1�` Delivered. I agree to accept invoices from AECOM via e-mail and not postal mail: ❑ Yes Signature: E-mail address: Recipient Mr./Ms.: Return to: Name: Cliff Shierk 558 North Main Street Address: Oshkosh, WI 54901 Email cliff.shierk@aecom.com Phone: 920.236.6711 K:\PROPOSAL\City of Oshkosh\OPP-746400_2018 Environmental Support\OPP-746400_2018 Environmental Support Proposal_R1.doex 6/6