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HomeMy WebLinkAboutMinutes 11-28-17 ADVISORY BOARD OF THE OSHKOSH SENIORS CENTER MEETING MINUTES, November 28, 2017 PRESENT: Bob C., Bob Kolinski, Mary Kirsch, Bev Mallon, Sandy Noe, Vicki Leichtfuss, Liz Hintz, Scott Huiras,Jackie Kuhn, Nancy Casey,Wendy Schaefers,Xandy Kloeckl, Ron Schmitz Guests:Judy Brewer-Friends of the Oshkosh Seniors Center(FOSC) President Excused: Absent: STAFF: Jean Wollerman; Bobbie Luft, Kerry Wolfe Bob C. called the meeting to order at 3:30 pm. Consent Items • Approval of October 24, 2017 Minutes: Ron moved to accept the minutes with changes, Bob C. called the meeting to order not Vicki and correct DAC to DACC; Mary seconded. All in favor, motion carried to accept the minutes with changes as stated above. Informational Topics: • Kerry Wolfe, part-time Assistant Activities Coordinator helps with training volunteers at the front desk; working the front desk and helps with programming. Her schedule is 23 hours per week and is mostly located at the South Building in the afternoons. Scott asked if getting volunteers for the front desk is a challenge. Kerry explained that it was and the hours asked are 4 hour per shift per week. She explained she was training three new volunteers and feels that they will work out well. Bob K.stated that the volunteers handle the phones at the desk very well. Bob C.questioned if her hours flex due to programs that happen outside of regular hours. Kerry stated she does flex her hours to accommodate. Jackie questioned if there was ever any thought to having two hour shifts verses the four hour shifts. Kerry explained that she does not have a pool of volunteers large enough to cover two hour shifts. Nancy questioned how the Center requests volunteers. Jean stated they advertise in the monthly newsletter and on Facebook. Liz asked how long a volunteer needs for training. Kerry explained that each volunteer was individual to training and that the staff works well together as a team by helping with questions and situation that may come up at different times. Bev questioned if Kerry's hour will increase. Jean explained that Kerry and Amanda had been at 20 hours per week and are currently at 23 hours per week. She stated that they are at max hours, if the hours were increased any more benefits would need to be paid and there is no budget money for that additional cost. Bob K. shared his gratitude towards Kerry during tax time last year as she was very helpful. • Jean will talk with Sara about attending the meeting in January. Discussion Items: • Format of Woodshop:Jean stated there was a woodshop policy handbook being put together for all participants and volunteers. She shared some of the information in it; explanation of supervisors; how to accept donations expectation of participants and supervisors; hours, emergency procedures; community involvement, storage in woodshop area as well as storage in pole shed, classed and open hours. She stated the supervisors helped with designing the handbook. There was a donation of racks which helped with everything coming together and being well organized. Ron stated how the woodshop will be working on a paint and finishing booth. Jean stated that this will help with dust. • Jean passed out a sheet with information regarding the insurance reimbursements programs. Optum fitness Advantage will pay$4 per visit per person up to 8 visits a month; Silver and Fit will pay$3 per visit per person up to 10 visits per month and Silver Sneakers pays $2.50 per visit per person up to 8 visits per month. She explained the proposed Stay Active Pass for 2018 will increase, however the increased will include both the exercise classes as well as the fitness area. Friday December 1 will be the first day to sign up for Silver and Fit. Anyone with United Health Care will go from SilverSneakers to Optum. Jean stated for those participants that cannot afford the increase may speak with her and work on a scholarship program. The one fee for both is due to the insurance reimbursement programs and for the expansion of hours. Bob K. questioned the eligibility for the insurance programs. Jean stated the age is 65 years and older. Wendy questioned the extended hours. Jean explained that hours would change Memorial Day through Labor Day and hours proposed are Monday through Thursday extended to 7 pm. Last week the rubber flooring was put down in the fitness area and the front was re-carpeted,televisions will be placed in front of the treadmills. There will be an office built in for fitness instructor and new equipment coming next year. There will be an open house after completion. She explained there will be added exercise classes in January as the morning class is maxed out for participants. Steve and Amanda are being trained in group fitness and barre classes this month, to eventually add more classes. There will be another Silver Sneakers class added next year after they are both trained. • Woodshop will be teaching a new class in wood burning. • White Christmas Party will be December 13th, tickets are being sold for$13. • Bob C. explained that in the by-laws the liaison of the FOSC is to report to members regarding their meeting. Judy can provide supplementary information to Sandy's report. Governance Report: • Vicki explained the Governance Committee will be reviewing the duties of the committee next year. The committee will be gathering information pertaining to annual evaluations to send those out in the near future. In May Sandy will complete her second term and the board will need to fill the vacancy. Liz and Bob K. will begin their second term in June. Bob C. encouraged all members to start recruiting volunteers to fill out applications. Put an ad in the February Newsletter to recruit volunteers for the Advisory Board. Health Report: • Bob K. reported that Lutheran Social Services has weekly counseling at the Center for individuals as well as group presentations. November 301h at 10 am will be a group presentation for education regarding social anxiety and will be free. November 14th was the last Health meeting and they planned for the next 6 months. The planning reflects the survey results. January 101h will be osteoarthritis and will be partnered with Aurora, January 25th will be knee and joint presentation; February will be heart healthy and women's wellness day; March, integrative meds presenting will be UWO nursing students; April 3rd presentation will include vision which was number three on the survey; and the month of May will regard to sleep wellness, what to do for sleeping problems. There will be weekly meetings and participants will track their sleep patterns. Members will be encouraged to pass along and suggestions to one another. Committee on Aging Report: • Xandy reported the Strategic Plan was completed and members continue to do tweak information. The plan will be sent out to board members. Julie Maslowski is a new committee member; the chair will be resigning as well as another member at the next meeting. The committee will start to be televised at of December. Friends Report: • Sandy reported the FOSC worked on their strategic plan. Judy explained they updated their mission statement and a new set of by-laws. Bobbie will send out FOSC by-laws to board members as well as board by-laws to FOSC. The four titles for the Strategic Plan are: Board Development; Donor Recognition; External communication and FOSC Relationships. FOSC will be sending out an annual booklet to recognize donors and will have it ready for the town hall meeting. Sandy stated they are recruiting new board members and potential candidates are welcome to attend the next FOSC meeting. Sandy connected with Leadership Oshkosh and have been added to the list of Board for participants to attend during the leadership training. • Purchased Schedules Plus software this will help to have a better connection with OSC, they are collecting data to be entered as of now • Annual appeal letter went out,7500 were mailed and included center participants as well as a list that was purchased for 65 year and over with annual income of$75,000 plus • January 31"at 1 pm FOSC will have their annual meeting-Bob C.stated he sees great progress and growth with FOSC Chairman's Report: • Bob C. announced the Eat and Greet at 11:30 am, he stated that Evan does a great job with the food choices and it is the last Thursday of the month but not in December. Winter White Dinner is coming up and there will be wine and beer to purchase, he and his wife have never missed one yet,it will be on December 13th$13 per ticket,food by the Roxy,Santa hats for$5 with a gift inside and a quilt for the silent auction/Golden Tones concert will be on December 7th with Marshal Potter at 1:30 pm then their annual Holiday Concert December 91h at North Building. Bob C. urged members to attend events of the Center as part of their role and members as it shows support. Presentation/Name Change: on Hold Manager's Report: • Jean announced that the budget goes to Council tonight for their vote as well as the fee changes for 2018. The center budget was balanced with levy dollars and had a deficit of$20,000. She will share budget and fee structure at next meeting. Please remember the next meeting will be NO meeting in December; next meeting January 301H Respectfully submitted, Bobbie Luft