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HomeMy WebLinkAboutMINUTES_03-01-2018 Minutes of the March 1,2018 Board Meeting (Approved at the April 5,2018 Board Meeting.) 0 7Cnvo r n7i eri: - I >1p ro The March meeting of the Oshkosh Public Museum Board was held Thursday, March 1, 2018, in the Lecture Room of the Oshkosh Public Museum. President Hoffman called the meeting to order at 4:00 pm. The roll was taken by Ms. Books. Present: Present: Excused: Connie Drexler, Alternate Stan Mack, Superintendent of Schools Randy Domer Carol Fenrich arrived at 4:13. John Dinegan, Leadership Barb Herzog, School Board Becky Matzke,Vice President Oshkosh Vice President Rick Rego Jim Hoffman, President Jean Thierman, Secretary Gabriel Loiacono With Mr. Domer absent, Mr. Hoffman appointed Ms. Drexler. Also in attendance: Director Brad Larson, Auxiliary President Barbara Shirtz, City Director of Finance Trena Larson, City Attorney Lynn Lorenson, and Administrative Assistant Theresa Books recording the minutes. There were no citizen statements to the Board. Consent Agenda items included the following: A. Minutes of the February Board meeting B. March Bill List C. Receipt and Filing of 4th Quarter Reports from Oshkosh Area Community Foundation Ms. Thierman moved that the Consent Agenda be approved. Second by Mr. Rego. The vote went as follows: In Favor: In Favor: Against: Ms. Drexler Mr. Loiacono None Ms. Fenrich Ms. Matzke Ms. Herzog Mr. Rego Mr. Hoffman Ms. Thierman The vote was unanimous in favor and the Consent Agenda items were passed. Minutes of the March 2018 Museum Board Meeting Oshkosh Public Museum■ 1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 1 of 3 The next item was discussion of the Durow Trust Investments.Mr. Larson stated that over the last year he, Ms. Larson and Ms. Lorenson had met several times to discuss and evaluate all their findings and that of outside legal counsel, Godfrey and Kahn. It was determined that the Funds should be invested to be in compliance with State Statute §66.0603. Attorney Lorenson noted that in the longer term there are a few options, such as to establish a non-stock Foundation. In this situation, and because Durow's have passed away, and had lived in California, California laws would need to be looked into.Finance Director Larson noted that prudent investment is important, and that there are many things to look into. Such as, does the purpose and intent align with the IRS requirements for a foundation? Being aware of requirements is essential, including filing requirements and fees, and audit fees, which can cost in the thousands of dollars. Mr. Hoffman thanked everyone and noted that the team will continue to work out the details with Associated Trust Management. That concluded the discussion. Mr. Hoffman requested that Mr. Larson present the monthly Director's Report. Mr. Larson began by reporting that the Museum experienced increased attendance last weekend. He noted that it is not uncommon for exhibitions to start slow and gather momentum. Although the exhibition contains about a dozen Lego® sculptures, the Museum is excluded from using images of these pieces to promote the exhibition. This hampers efforts to convey what Replay contains. Next, Mr. Larson reported that staff is impressed and pleased by the revisions presented by Split Rock Studios on February 22 of the 2nd floor exhibitions. The improved version includes what the team believes are the most compelling storylines, have the strongest link to curriculum, and maximizes the square footage with various interpretive and interactive techniques. Unless staff find something unacceptable during the March 27 WebEx, the intention is to present to the Board at the April 5 meeting. At that time Mr. Larson will also propose the phasing of the work. In conclusion, Mr. Larson reported that on February 27, the Museum's budget was amended to reflect the$10,000 gift for the relighting work for the Tiffany windows on the landing of the grand staircase.The work was awarded to Heritage Lighting of Cedarburg.With that done,the relighting is scheduled to begin on Monday, March 51h. The Paine Art Center has a major Tiffany exhibition scheduled for June 23 through September 23, and Marketing Coordinator Karla Szekeres is working to develop cooperative promotions. That concluded the Director's Report. President Hoffman reported that he was very pleased with the many positive details provided in the letter of support written by University of Wisconsin - Oshkosh Associate Professor of Anthropology, Dr. Stephanie May de Montigny, regarding People of the Waters. Minutes of the March 2018 Museum Board Meeting Oshkosh Public Museum■ 1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 2 of 3 Mr. Hoffman then requested that Ms. Shirtz present the Auxiliary Report. Auxiliary President Barb Shirtz began her report noting March is National Women's History month and Debra Daubert's March presentation will be about local women linked to history from Oshkosh. Next Ms. Shirtz reported that at the next Auxiliary meeting they will start signup sheets for both Pie on the Lawn and Gala Committees. The Auxiliary's next fundraiser at Culvers is set for Tuesday, May 1St, 5-7:00 p.m. In conclusion, Ms. Shirtz was pleased to report that on March 191h, at the State of the City, the Auxiliary will receive a Partnership Award. That concluded the Auxiliary Report. With no other agenda items, Mr. Hoffman asked for a motion to adjourn. Ms. Herzog so moved and Ms. Fenrich seconded the motion. The vote was unanimous in favor and the motion was passed. The meeting adjourned at 4:40 p.m. Minutes of the March 2018 Museum Board Meeting Oshkosh Public Museum■ 1331 Algoma Boulevard■Oshkosh,Wisconsin 54901 Page 3 of 3