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Home My WebLink About03-20-2018 Minutes 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city ��ii'U�.I��'U�.��U�,.� March 20, 2018 Oshkosh PRESENT: Megan Lang, Kris Larson, David Sparr,Jim Stapel, Kay Bahr, Sandy Prunty Chanda Anderson, Marlo Ambas,James Evans, Benjamin Rennert EXCUSED: David Krumplitsch, Andy Ratchman STAFF: Cassie Daniels-BID Manager,Jeffrey Nau-Associate Planner OTHERS: Mayor Steve Cummings,James Rabe-Director of Public Works, Lieutenant Matt Kroening-Oshkosh Police Department, Alexa Naudziunas-Assistant Planner, Doug Villars-Leadership Oshkosh/Remax Reality, Michael Donnan- Leadership Oshkosh/Aegis I - CALL TO ORDER Chair Lang called the meeting to order at 8:04 a.m. and a quorum was declared present. II-APPROVE MINUTES OF FEBRUARY 20,2018 MEETING There was no discussion on this item. Sandy Prunty moved to approve the minutes of the February 20, 2018 meeting as presented. Kris Larson seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES No one was present from the Oshkosh Police Department. Chair Lang suggested the Board can revisit this item if someone does arrive. Mr. Evans commented that one of the trash enclosures in the 400 Block East Parking lot had been marked with graffiti. Mr. Nau responded he would contact appropriate city staff to have it removed. IV-DEPARTMENT OF PUBLIC WORKS PRESENTATION ON 2018 STREET PROJECTS Director of Public Works James Rabe was not present. Mayor Cummings informed the Board that Mr. Rabe was running late and would be there shortly. V-PROPOSED DOWNTOWN WEBSITE REDESIGN REQUEST FOR PROPOSALS BID Manager Daniels reported that the request for proposals is ready, pending approval from the city to ensure proper guidelines are followed and to determine if the city had to administer the bidding process. Ms. Lang commented that she would prefer the city to handle the bidding process as they can probably reach out to more potential bidders. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city ��ii'U�.I��'U�.��U�,.� March 20, 2018 Oshkosh III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Lieutenant Kroening reported there was a spike in retail thefts, six in total the past month which was the highest he could remember. All cases were cleared with arrests. He added there was a case of fraud which was cleared by an arrest and no major vehicle accidents the past month. Lieutenant Kroening reminded the Board that the "unofficial" pub crawl was taking place on April 141h. He added police presence will be increased but the event has mostly migrated from the downtown to the campus area. Ms. Anderson mentioned the Police Department received two new canines; one is in training right now. IV-DEPARTMENT OF PUBLIC WORKS PRESENTATION ON 2018 STREET PROJECTS Director of Public Works James Rabe introduced himself and stated he wanted to go over street construction projects that will impact the downtown. He said Oregon Street will be a multi- year project with the first phase beginning at W. 8th Avenue to 161h Avenue with work beginning next Monday. Work from W. 16th Ave to W. 21S1 Avenue will tentatively take place in 2019, W. 21S1 Avenue to W. 28th Avenue in 2020, and W. 28th Avenue to W. Ripple Avenue in 2021. Mr. Stapel asked why longer stretches are not being planned to shorten the project. Mr. Rabe responded with the amount of work need to be done that it is not possible, plus the cost would delay other projects. Ms. Lang asked why the project is not starting at the bridge. Mr. Rabe responded that work will be part of the Oregon Street Bridge reconstruction which has been delayed to 2028. Mr. Rabe said all the major cross-streets will be open at all times which includes 61h, 9th, and South Park Avenues, as well as every other cross street. Ms. Prunty asked when the first phase will be completed. Mr. Rabe relied hopefully late summer. Mr. Rabe next talked about the Washington Avenue, Otter Avenue and Court Street reconstruction projects which will have major traffic impacts on the east side of downtown. He informed the Board that to ease traffic issues,many of the one-way streets will be temporarily converted to two-way streets during the scope of the project. Mr. Nau asked if Williams Water Plaza was part of the Washington Avenue project. Mr. Rabe responded new infrastructure will be installed in preparation for the proposed improvements for the plaza. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city ��ii'U�.I��'U�.��U�,.� March 20, 2018 Oshkosh VI- MONTLY FINANCIAL REPORT Ms. Daniels reported that due to changes to the city's procedures on recording and processing financial transactions, the Board will need to approve transfers from the reserve fund back appropriate budget items for any revenue. There was no further discussion on this item. Jim Stapel motioned to approve the BID monthly financial report as presented. Kris Larson seconded the motion which passed unanimously. VII- SATURDAYS FARMERS MARKET UPDATE Mr. Larson informed the Board that he met with City Manager Rohloff to discuss options for the event fees for the Farmers Market since the Common Council was not supportive of waiving the fees in its entirety. He said the city will donate the use of the barricades. The market will be responsible for setting up and taking down the barricades every Saturday. The barricades will be delivered by the City Friday afternoon. This results in the special event fee dropping from $9,000 to$1,500. Mayor Cummings stated he was not in favor of waiving the fees out of fairness to other events in the city. He feared that had the Council approved the waiver, other events would line up asking for the same. Ms. Prunty asked if the barricades would be available for other BID events. Mr. Larson responded they would. VIII-BIKE SHARING AD-HOC COMMITTEE UPDATE Ms. Daniels reported that Spin appears to be ready to contract with UWO to implement a bike sharing program. The first year will be a pilot program with approximately 150 bikes. The program uses dockless stations with zero startup costs. Bike rentals cost$1 per half hour with monthly and annual packages available. Based on how the program performs, the program may expand to the downtown. Mr. Rennert commented if the program does not perform well, Spin will terminate the agreement with a 30 day notice. Mr. Nau said the city will be monitoring how the program goes and is beginning to look at parking options downtown. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city ��ii'U�.I��('U�.��U�,.� March 20, 2018 Oshkosh IX-RECRUITMENT TRIPSBID BUSINESS WISH LIST UPDATE Ms. Daniels informed the Board that the last update to the business wish list was in 2013 and is due for an update. She added there are more open storefronts right now than the recent past. The Board discussed what types of businesses they would like to see. The Board came up with: • Retail/Boutique (not resale) • Bakery/Deli • Gift store/Oshkosh souvenir store • Book store/smoke shop • Spice/tea/olive oil shop • Florist X-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager's report, included in the BID packet. Highlights include: • Working on an update to the kiosk sign at Opera House Square • Working on the UnWINEd event • Cocoa Crawl was a huge success, could have sold many more tickets • The website RFP is on hold until she gets city approval • Recent Retention Fund Grants have be processed and completed Beautification: • Flower pot boughs are almost thawed so they can be removed • Waiting to see how the plantings in the test bump outs survived the winter • New banner sponsors are going to be needed after this last cycle XI-BID SPONSORSHIP OF PROJECT LAKEFLY DISCUSSION (ANDERSON) Ms. Anderson wanted to share her concerns with the look of the lakefly statue's tail looking phallic. She said she understood that the BID probably could not request a refund but was worried what other communities might think. Mayor Cummings stated that the statue is 98% anatomically correct. James Evans add it only looks phallic from a certain angle and is not a big deal. He added the statues are going to be physically altered anyways. He believes that it is a non-issue and Oshkosh is more mature than that. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city ��ii'U�.I��'U�.��U�,.� March 20, 2018 Oshkosh Benjamin Rennert left at 9:01 a.m. XII-BID ATTENDANCE POLICY DISCUSSION Chair Lang asked Mr. Nau to go over the Bylaw's attendance policy. Mr. Nau stated that if a Board member has three unexcused absences in a row that is grounds for dismissal from the Board. Mr. Larson suggested attendance should be measured on a yearly basis and if a member misses 25% of the meetings in a year, that member should be dismissed. Mr. Nau replied he can have that information ready for next month's meeting. XIII- IDENTIFICATION OF AGENDA ITEMS FOR THE APRIL 17,2018 MEETING • Transfer from reserves to specific budget items • BID membership terms • Bike sharing program • Unity in Community Event • Historic Plaques Program XIV-ADJOURNMENT With there being no further business, Kris Larson moved for the meeting to be adjourned at 9:19 a.m. Chanda Anderson seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner Planning Services Division