HomeMy WebLinkAbout17. 18-191 APRIL 10, 2018 18-191 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE FUND BALANCE RESERVATIONS
INITIATED BY: DEPARTMENT OF FINANCE
WHEREAS, it is necessary to approve fund balance reservations for projects that
were budgeted in 2017 but not completed in 2017; and
WHEREAS, in order to pursue initiatives directly related to the strategic plan and
2018 City Manager goals that were not included in the 2018 operating budget it is
recommended that Council approve reservation and transfer a portion of available funds
remaining from the 2017 operating budget to the Property Equipment Fund for these
expenditures; and
WHEREAS, the Police Department requested the purchase of Crimeview software
for the purpose of analysis and mapping of crime to further investigations using
technology during the 2018 budget process, however funds were not available for the
purchase at that time and staff has now identified sufficient funding for this purpose from
the 2017 budget.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City Officials are hereby authorized and directed to transfer
$92,207.79 from the 2017 Budget to the 2018 Budget as fund balance reservations as shown
on the attached Exhibit A.
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
the proper City Officials are hereby authorized and directed to transfer $283,725.00 from
the 2017 Budget to the 2018 Budget to fund Crimeview Software for the Police
Department, City Hall and Police Department Facility Studies and a staffing analysis for
the Police and Fire Departments as shown on the attached Exhibit A.
BE IT FURTHER RESOLVED that the proper City Officials are hereby authorized
and directed to adjust the 2018 Budget to cover the specified items.
4
TO: Honorable Mayor and Members of the Common Council
FROM: Trena Larson, Finance Director
DATE: April 2, 2018
RE: Approve Fund Balance Reservations
BACKGROUND
A Fund Balance Reservation' preserves funds from the prior year budget, before closing the
year, for specific items that were budgeted, but not able to be spent during the fiscal year. This
is part of the year end evaluation process, and it accomplishes two things: it allows funds from
the previous year to be carried forward to fund specific items that were budgeted and needed,
and it gives a truer picture of the year-end Fund Balance for 2017. In addition, it keeps Fiscal
Year 2018 clean with respect to budgeted items and spending.
ANALYSIS
Included with resolution is Exhibit A, this list contain the items included in the requested Fund
Balance Reservation and Fund Transfer, as well the amount and reason for the requests.
FISCAL IMPACT
By applying Fund Balance Reservations for items that were budgeted in the previous year, the
current year's budget will not be negatively impacted. Rather, the $92,207.79 is set aside from
the budgeted funds of the previous year to create a reserve line for items which were not
anticipated when preparing the 2018 budget. This will allow the City to better evaluate the
previous year, as well as the current year, and lead to overall improved financial performance.
This year the City would requests to transfer $250,000 of unspent funds from the 2017 General
Fund operation budget into the Property Equipment Fund to fund 2018 initiatives related to the
Strategic Plan and 2018 City Manager goals. If approved, staff will create a contingency account
for funding studies related to these priorities established by the Common Council. Some of
these items could include a facility analysis for the Public Safety building and City Hall.
Funding is also requested to fund two staffing studies for Public Safety. This funding will be
authorized by the Common Council in accordance with the City's purchasing policy.
In addition, if approved, $33,725 of funds would also be transferred for the purchase of the
Crimeview Software for the Police Department. This item was presented in the 2018 budget
meeting however, there was not sufficient funding available to include this purchase into the
2018 General Fund Operation's Budget.
Finance Director, Trena Larson
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130
http://www.ci.oshkosh.wi.us
RECOMMENDATION
Staff recommends that Council adopt this resolution.
Respectfully Submitted,
lUKP Z=dm
Trena Larson
Finance Director
Approved:
Mark Rohloff
City Manager
Vender
GENERAL FUND:
Rennert Fire Equipment Service Inc.
Houseal Lavigne Associates LLC
Ewald Automotive Group
Cablecom, LLC
The Boldt Co.
Tyler Technologies
Rettler Corporation
AECOM Inc.
TOTAL GENERAL FUND RESERVATIONS
STREET LIGHTING:
Enterprise Lighting LTD
TOTAL STREET LIGHTING FUND RESERVATIONS
TOTAL FUND BALANCE RESERVATIONS
FUND TRANSFERS FROM GENERAL FUND:
Transfer to Property/Equipment Fund
Transfer to Property/Equipment Fund
TOTAL FUND TRANSFERS FROM GENERAL FUND
Amount Reason:
19,382.00 Although this item was initiated in 2017, it will be completed in 2018.
2,742.29 Although this item was initiated in 2017, it will be completed in 2018.
24,950.00 Although this item was initiated in 2017, it will be completed in 2018.
1,200.00 Although this item was initiated in 2017, it will be completed in 2018.
7,500.00 Although this item was initiated in 2017, it will be completed in 2018.
4,848.25 Although this item was initiated in 2017, it will be completed in 2018.
6,400.00 Although this item was initiated in 2017, it will be completed in 2018.
19,847.59 Although this item was initiated in 2017, it will be completed in 2018.
$ 86,870.13
5,337.66 Although this item was initiated in 2017, it will be completed in 2018.
$ 5,337.66
92,207.79
33,725.00 Tritech - Purchase Crimeview Software in 2018.
250,000.00 Create Contingency Fund in 2018
$ 283,725.00
EXHBIT A
Notes:
Turnout Coats
LMGC Concept Plans
Squad Car
New Strike OPD
PSA Benefit Analysis Parks/Forestry
Human Capital Management
PSA Agreement Comprehensive Outdoor Rec Plan
Pavement Condition Survey
Inventory