HomeMy WebLinkAbout20. 18-162 MARCH 27, 2018 18-162 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE SPECIAL EVENT/COOL EVENTS LLC/TO HOLD THE
BUBBLE RUN 5K ON THE EXPERIMENTAL AIRCRAFT
ASSOCIATION (EAA) GROUNDS/JUNE 9, 2018
INITIATED BY: CITY ADMINISTRATION
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that approval is granted to Cool Events, LLC (Jaden Nakata) to hold the Bubble
Run 5K on the Experimental Aircraft Association (EAA) grounds, Saturday, June 9, 2018,
from 8:00 a.m. to 5:00 p.m., in accordance with the municipal code and the attached
application, with the following exceptions/conditions:
A.
B.
C.
BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer
shall pay the City's actual costs for extraordinary services.
Cost Estimates for Extraordinary Services
Police Department
Staffing $256 (preliminary estimate)
Fire Department
Staffing $630.96 (preliminary estimate)
Equipment/Vehicle Use $55.66 (preliminary estimate)
Y
SPECIAL EVENT PERMIT
Oshkosh APPLICATION
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2018
The completed application can be mailed to: Oshkosh Seniors Center,Special Events Coordinator,200 N.Campbell Rd.,Oshkosh,
WI,54902. All applications must include a detailed layout/route and the application fee(.$25 single day event/$35 multi-day event).
GENERAL INFORMATION
Official Flame of Event:
Start Dat . End Date: [�yt
Please list times each day along with the times of the event:
MON TUES WED I THURS FRI SAT SUN
SET UP TIME Wb— M Y 30
START'I'IME Q o
0 , Vo
END TIME
CLEAN UP TIME � n
S M Of
If your event will have specific activities that start at different times throughout the event,please list
the activities with dates and times below. (Example: event runs for three days but one day has a
walk/run. List the activity as walk/run and list the specific date and time it will take place.)
Location of the Event:
El Park/Public Property ❑Public Street/Sidewalk/Alley/Right of Way
[]Private Property &[Other (-0Jy-6L.6
Please list I;&name of Park/Street/Buildin etc.:
r.tYL
Please list streets,sidewial s r othet public property that may be closed or otherwise affected:
Location of Event Parking:
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2018 Oshkosh Bubble Run
Here are the upgrades/changes from 2017:
1. We will be parking from East to West (last year we attempted to park from West to
East);
2. We will park all three lots simultaneously;
3. We will have three parking crews (last year we had two);
4. We will have four admissions booths (last year we had three);
5. We will have separate entrances for each lot (last year we parked both lots from one
entrance);
6. We will add fencing, along with the proper signage in each parking lot, directing the
pedestrian traffic away from the ingress traffic flow;
7. Security Staff will be positioned outside each lot directing pedestrian traffic—
assuring that the ingress traffic flow is not interrupted; &,
S. Auxiliary and/or Winnebago County Reserve Officers will be positioned on
Poberezny Road—outside the entrances to Camper Registration and the West Gate—
assuring that the ingress traffic flow is not interrupted.