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Home My WebLink About09. 18-151 MARCH 27, 2018 18-151 RESOLUTION (CARRIED 6-0 LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD SID TO CORE AND MAIN AND FERGUSON WATERWORKS FOR 2018 SERVICE PARTS, VALVE PARTS AND HYDRANT PARTS FOR WATER UTILITY DIVISION ($113,422.07 ESTIMATED) INITIATED BY: PURCHASING DIVISION WHEREAS,the City of Oshkosh has heretofore advertised for bids for 2018 service parts, valve parts and hydrant parts for Water Utility Division; and WHEREAS,upon the opening and tabulation of bids, it appears that the following are the most advantageous bids: CORE AND MAIN 2100 Little Rapids Road De Pere, WI 54115 Total Sid: $91,507.37 and FERGUSON WATERWORKS 5350 N Richmond Street Appleton, WI 54913 Total Sid: $21,914.70 NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bids are hereby accepted and the proper City officials are hereby authorized and directed to enter into appropriate agreements for the purpose of same, all according to plans, specifications, and bids on file. Money for this purpose is hereby appropriated from: MARCH 27, 2018 18-151 RESOLUTION CONT'D Acct. No. 0541-1810-1501-00000 Water Utility—Inventory Main Piping 0541-1810-1503-00000 Water Utility—Inventory Fitting/Joints 0541-1810-1504-00000 Water Utility—Hydrants & Parts 0541-1810-1505-00000 Water Utility—Fittings & Materials 0541-1810-1508-00000 Water Utility—Inventory Copper Tubing 0541-1867-6517-08675 Water Utility— Supplies /Repair Parts Maintenance Service 0541-1867-6517-08673 Water Utility— Supplies /Repair Parts Maintenance Mains TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: March 12, 2018 RE: Award Bid to Core and Main and Ferguson Waterworks for 2018 Service Parts, Valve Parts and Hydrant Parts for Water Utility Division ($113,422.07 estimated) BACKGROUND Each year the Water Utility Division seeks vendors to provide necessary water materials and brass goods for their operations such as copper tubing and various water main parts including sleeves, glands, valves, hydrants and adaptors. Maintaining the inventory of these materials allows the Water Utility Division to have the proper replacement parts on hand for quick repairs to restore water service. ANALYSIS Working in conjunction with the Water Utility Division, Purchasing reviewed and prepared proposals seeking vendors for the 2018 order. Bid requests were sent to vendors who have bid in previous years. Bids were received on February 23, 2018. The bid tab is attached. FISCAL IMPACT The water materials and brass goods are purchase out of the Water Utility Division accounts as referenced on the attached bid tab (A/N#'s: 541-1810-1501-00000, 541-1810-1503-00000, 541-1810-1504- 00000, 541-1810-1505-00000, 541-1810-1508-00000, 541-1867-6517-08675 and 541-1867-6517-08673). The estimated quantities ordered for the materials and goods are also reflected on the bid tab. Based on the anticipated estimated order amounts the fiscal impact for these items is estimated to be $113,422.07. RECOMMENDATION Working with the Water Utility Division, Purchasing reviewed the bids and is recommending the Common Council award the 2018 order of service parts, valve parts and hydrant parts to Core and Main for the low bid amounts for estimated quantities (bolded and checked) on the attached bid tab for the estimate of $91,507.37 and Ferguson Waterworks for the low bid for the estimated quantity of maintenance parts for $21,914.70. Respectful) b tted, Jon G. Urben, General Services Manager City Hall, 215 Church Avenue P.O. Box 1 130 Approved: Mark A. Rohloff, City Manager Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us BID TAB VENDOR INFORMATION Core and Main 2100 Little Rapid Road DePere WI 54115 2018 WATER MATERIALS AND BRASS GOODS WATER UTILITY DIVISION BIDS OPENED FEBRUARY 23, 2018 Ferguson Waterworks 5350 N Richmond Street Appleton WI 54913 H4008 Wat Hydt. Standpipe flange gasket 26 $88.00 $2,288.00 H4021 Wat Hydt. Breakaway flange 12 $52.00 $624.00 H4019 Wat. Hydt one piece 4 lug conversion flange 10 $88.00 $880.00 H4004 Wat. Hydt. 6" top extension 5 $430.00 $2,150.00 H4005 12" Waterous Hydt. Top Extension 4 $510.00 $2,040.00 H4007 24" Waterous Hydt. Top Extension 1 $678.00 $678.00 H4023 Wat Hydt. Drain plunger 11 $33.00 $363.00 H4030 Wat Hydt. Lower valve washer 14 $86.00 $1,204.00 H4024 Cotter pin 1/4"x1 1/2" 12 $5.00 $60.00 H4001 6' Waterous hydrant 8 $2,556.00 $20,448.00 H4003 7' Waterous hydrant 4 $2,664.00 $10,656.00 Hydrant Parts Grand Total $51,826.00 Oshkosh Inventory # MAINT PARTS DESCRIPTION Qty more or less Price Total M1003 6" DIP Water main 6 $264.20 $1,585.20 M5017 6"x 8" SS1 w/1"CC 4 $69.00 $276.00 M5020 6"x 12" SS1 W/1" CC 4 $97.00 $388.00 M5020A 6" x 16" SS1 W/1" CC 5 $104.00 $520.00 M5020B 6"x 24" SS1 w/1" CC 2 $190.00 $380.00 M5012 6"x 8" SS1 20 $48.50 $970.00 M5013 6"x 12" SS1 10 $79.00 $790.00 M5014 6"x 16" SS1 7 $87.00 $609.00 M5015 6"x 24" SS1 5 $170.00 $850.00 M5023 8"x 8" SSI 6 $56.00 $336.00 M5024 8"x 12" SSI 5 $91.00 $455.00 M5025 8"x 16" SS1 4 $111.00 $444.00 M5025A 8"x 24" SS1 6 $185.00 $1,110.00 M5031 10"x 16" SSI 1 $134.00 $134.00 M5033 10"x 12" SS1 W/1" CC 1 $135.00 $135.00 Core and Main 2100 Little Rapid Road DePere WI 54115 acct # to be charged $86.00 $268.00 $2,236.00 1504 $50.00 $276.00 $600.00 1504 $86.00 1505 $860.00 1504 $420.00 $189.00 $2,100.00 1504 $495.00 $1,000.00 $1,980.00 1504 $650.00 1505 $650.00 1504 $29.00 $169.00 $319.00 1504 $80.00 $348.00 $1,120.00 1504 $3.00 1505 $36.00 1504 $2,525.00 $190.00 $20,200.00 1504 $2,625.00 $135.00 $10,500.001 1594 $48,958.12 Price Total acct # to be chgd $268.00 $1,608.00 1501 $69.00 $276.00 1505 $98.00 $392.00 1505 $105.00 $525.00 1505 $189.00 $378.00 1505 $50.00 $1,000.00 1505 $80.00 $800.00 1505 $88.00 $616.00 1505 $169.00 $845.00 1505 $58.00 $348.00 1505 $92.00 $460.00 1505 $110.00 $440.00 1505 $190.00 $1,140.00 1505 $135.00 $135.00 1505 $135.00 $135.00 1505 BID TAB VENDOR INFORMATION Qty more or less 2018 WATER MATERIALS AND BRASS GOODS Total Ferguson Waterworks Core and Main acct # WATER UTILITY DIVISION $1,050.00 5350 N Richmond Street 2100 Little Rapid Road to be BIDS OPENED FEBRUARY 23, 2018 $1,170.00 Appleton WI 54913 DePere WI 54115 charged NOI Curb box lid plug 1" 50 $4.751 $237.50 $4.50 $225.00 6517 $784.00 Service Parts Grand Total 1 $28,256.00 1 $26,884.25 $33.00 Oshkosh Inventory # VALVE PARTS DESCRIPTION Qty more or less Price Total V3006 6" Waterous MJ Tapping valve 2 $525.00 $1,050.00 V3004 6" Waterous MJ Valve 2 $585.00 $1,170.00 V3005 6" Waterous MJ Valve (oversize) 4 $610.00 $2,440.00 V3003 4" Waterous MJ Tapping Valve 2 $392.00 $784.00 V3019 1' or 10" valve box top section 100 $33.00 $3,300.00 V3021 2' or 27" Valve Box Top Section 30 $71.00 $2,130.00 V3023 Valve Box Base 10 $59.00 $590.00 V3024 Valve Box Cover 100 $18.00 $1,800.00 V3026 2' or 26" Valve Box Screw Extension 10 $65.00 $650.00 V3027 3' Valve Box Screw Extension 20 $58.00 $1,160.00 V3030 11" Valve Box Adaptor 25-r- 5 $14.001 $350.00 V3031 2" Vavle Box Adaptor 11 1 $21.001 $231.00 V3035 6" Wat Gate Valve Box Adaptor 10 1 $79.001 $790.00 Valve Parts Grand Total 1 $16,445.00 Oshkosh Inventory # HYDRANT PARTS DESCRIPTION Qty more or less Price Total H4022 Wat. Hydt. Crossarm 12 $130.00 $1,560.00 H4027 Wat. Hydt. Vavle seat assembly 14 $366.00 $5,124.00 H4029 Wat. Hydt. Main valve rubber 14 $75.00 $1,050.00 H4028 Wat. Hydt. Upper valve washer 14 $130.00 $1,820.00 H4031 Wat. Hydt support wheel 3 $181.00 $543.00 H4009 Wat hydt. Lock ring clamp 13 $16.00 $208.00 H4031A lWat Hydt. Support wheel gaskets 13 $10.001 $130.00 Price Total acct # to be chgd $515.00 $1,030.00 1503 $575.00 $1,150.00 1503 $600.00 $2,400.00 1503 $380.00 $760.00 1503 $31.00 $3,100.00 1503 $65.00 $1,950.00 1503 $55.00 $550.00 1503 $17.00 $1,700.00 1503 $64.00 $640.00 1503 $52.00 $1,040.00 1503 $13,000.00 $325.00 1503 $20.00 $220.00 1503 $80.00 $800.00 150 $15,665.00 Price Total acct # to be chgd $0.01 $0.12 1504 $340.00 $4,760.00 1504 $60.00 $840.00 1504 $135.00 $1,890.00 1504 $185.00 $555.00 1504 $15.001 $195.00 1504 $9.00 $117.00 1504 BID TAB VENDOR INFORMATION 2018 WATER MATERIALS AND BRASS GOODS WATER UTILITY DIVISION BIDS OPENED FEBRUARY 23, 2018 Ferguson Waterworks 5350 N Richmond Street Appleton WI 54913 Core and Main 2100 Little Rapid Road DePere WI 54115 acct # to be charged Oshkosh Inventory # SERVICE PARTS DESCRIPTION Qty more or less Price Total Price Total 55047 3' Stop box rod 10 $35.00 $350.00 $34.75 $347.50 1505 55048 4' Stop box rod 25 $41.00 $1,025.00 $40.95 $1,023.75 1505 55044 5' Stop box rod 10 $46.00 $460.00 $45.00 $450.00 1505 S5045 6' Stop box 50 $39.00 $1,950.00 $37.00 $1,850.00 1505 S5046 7' Stop box 50 $42.00 $2,100.00 $40.00 $2,000.00 1505 S5018 Stop box base 10 $13.75 $137.50 $13.25 $132.50 1505 S3002 1" Copper corp stop 50 $39.00 $1,950.00 $37.25 $1,862.50 1503 S5004 11/2" CTS corp stop 2 $129.00 $258.00 $123.00 $246.00 1505 53005 2" CTS corp stop 12 $231.00 $2,772.00 $203.00 $2,436.00 1503 S3011 1" CTS curb stop 28 $92.00 $2,576.00 $86.00 $2,408.00 1503 53018 11/4" CTS to 1" CTS curbstop 6 $106.00 $636.00 $97.00 $582.00 1503 53017 11/2" CTS curb stop 6 $233.00 $1,398.00 $205.00 $1,230.00 1503 S3013 1" FIP Curb stop 7 $72.00 $504.00 $69.00 $483.00 1503 S3020 2" CTS curb stop 12 $291.00 $3,492.00 $288.00 $3,456.00 1503 53071 1" CTS double union 5 $18.00 $90.00 $16.00 $80.00 1503 53072 1" CTS to 3/4" MIP 10 $16.00 $160.00 $15.00 $150.00 1503 53073 1" CTS to 3/4" CTS union 10 $16.00 $160.00 $16.00 $160.00 1503 53074 1" CTS to 1" MIP 10 $17.00 $170.00 $16.00 $160.00 1503 53100 11/4" CTS double union 4 $33.00 $132.00 $31.00 $124.00 1503 S3095 1" CTS coupling 10 $24.00 $240.00 $22.00 $220.00 1503 S3131 11/4" x 6" curb box repair top 19 $49.00 $931.00 $50.00 $950.00 1503 S3129 1" x 12" curb box repair top 13 $51.00 $650.00 $49.00 $637.00 1503 53132 11/4 X 12" curb box repair top 9 $51.00 $459.00 $50.00 $450.00 1503 S3133 11/4" x 18" curb box repair top 5 $55.00 $275.00 $54.00 $270.00 1503 S3128 1" x 18" curb box repair top 8 $51.00 $408.00 $52.00 $416.00 1503 S8005 3/4" Type K copper 100' $3.30 $330.00 $2.85 $285.00 1508 58001 1" Type K copper 1000' $4.151 $4,150.001 1 $4.00 $4,000.00 1508 NOI Curb box lid plug 11/4" 50 $5.101 $255.0011 $5.001 $250.001 6,517 BID TAB VENDOR INFORMATION Core and Main 2100 Little Rapid Road DePere WI 54115 2018 WATER MATERIALS AND BRASS GOODS WATER UTILITY DIVISION BIDS OPENED FEBRUARY 23, 2018 $140.00 Ferguson Waterworks 5350 N Richmond Street Appleton WI 54913 M5034 12"x 12" SS1 7 $140.00 $980.00 M5035 12" x 16" SS1 2 $158.00 $316.00 M5035A 12"x 24" SS1 3 $261.00 $783.00 M5038B 16"x 24" SS2 W/1" CC 1 $617.00 $617.00 M3022 6" x 4" Tapping Sleeve SS1 3 $335.00 $1,005.00 M3023 6" x 6" Tapping Sleeve SS1 2 $3,910.00 $782.00 M3024 8"x 4" Tapping Sleeve SS1 1 $370.00 $370.00 M3028 10" x 6" Tapping Sleeve SS1 2 $405.00 $810.00 M3037 16" x 6" Tapping Sleeve SS 1 $845.00 $845.00 M3063 6" Hymax Coupling 12 $198.00 $2,376.00 M3247 8" Hymax Coupling 2 $224.00 $448.00 M3247A 10" Hymax Coupling 2 $300.00 $600.00 M3247B 12" Hymax Coupling 1 $410.00 $410.00 M3218 12" mega lug gland 7 $70.00 $490.00 M3213 6" Mega lug gland 25 $21.50 $537.50 M3214 6" Grey oversided Mega lug gland 10 1 $39.50 $395.00 NOI 3 1/2" T -bolts 200 $2.19 $438.00 NOI 4" T -bolts 100 $2.19 $219.00 NOI 6" MJ Gaskets 50 $2.22 $111.00 NOI 6" PVC to 6" PVC Shearproof Fernco 10 $20.00 $200.00 NOI 6" Clay to 6" PVC Shearproof Fernco 10 $20.00 $200.00 Main Parts Grand Total $21,914.70 Core and Main 2100 Little Rapid Road DePere WI 54115 acct # to be charged $140.00 $980.00 1505 $160.00 $320.00 1505 $265.00 $795.00 1505 $690.00 $690.00 1505 $340.00 $1,020.00 1503 $395.00 $790.00 1503 $375.00 $375.00 1503 $410.00 $820.00 1503 $825.00 $825.00 1503 $205.00 $2,460.00 1503 $230.00 $460.00 1503 $315.00 $630.00 1503 $425.00 $425.00 1503 $72.00 $504.00 1503 $22.00 $550.00 1503 $40.00 $400.00 1503 $2.25 $450.00 6517 $2.25 $225.00 6517 $2.25 $112.50 6517 $21.50 $215.00 6517 $21.50 $215.00 6517 V $22,359.50