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HomeMy WebLinkAbout02-20-2018 Minutes 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 0iiMIMM IM February 20, 2018 Oshkosh PRESENT: Megan Lang, Kris Larson, David Krumplitsch,Andy Ratchman, Marlo Ambas, James Evans EXCUSED: Chanda Anderson, David Sparr, Benjamin Rennert,Jim Stapel, Kay Bahr, Sandy Prunty STAFF: Andrea Flanigan-Administrative Assistant, Darlene Brandt-Grants Coordinator OTHERS: Doug Villars-Leadership Oshkosh/Remax Reality, Michael Donnan- Leadership Oshkosh/Aegis;Cristian Andersson-Gallery Walk I - CALL TO ORDER Chair Lang called the meeting to order at 8:03 a.m. and a quorum was declared present. II-APPROVE MINUTES OF JANUARY 16,2018 MEETING There was no discussion on this item. James Evans moved to approve the minutes of the January 16, 2018 meeting as presented. Kris Larson seconded the motion which passed unanimously. III-POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Ms. Lang discussed adding a back side to some of the parking lot signs. She stated when driving into the parking lot, cars will pause to look at the sign which is currently blank on the back. Mr. Ratchman stated parking lot signs by Hot Dog Charlies and across from The Grand could use a back side to the sign. There was no further discussion on the item. IV-2018 BID OPERATING PLAN AMENDMENT Ms. Brandt from the City of Oshkosh, Department of Community Development stated the City has a new financial package that requires any money that may be expended in 2018 to be budgeted. This includes any revenues or donations received or any reserve funds. The amendment includes estimated revenues of$75,000 and carryover of$65,090.55. Once approved by the BID, Council will need to approve the amendment and then funds will be accessible. Ms. Lang asked if the carry over number is exact. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 0iiMIMM IM February 20, 2018 Oshkosh Ms. Brandt responded the$65,090.55 is the exact carryover and was balanced with Finance. Ms. Lang stated when approving future operating plans,that number will need to be estimated. James Evans moved to approve the 2018 BID Operating Plan amendment as presented. Kris Larson seconded the motion which passed unanimously. V-GALLERY WALK UPDATE DISCUSSION Cristian Andersson stated the new website for the Gallery Walk is up and running. The website will have a donation page for people to contribute to the Gallery Walk. He handed out a draft Gallery Walk map/handout. He discussed the layout and that there would be spaces for advertising as well as a featured artist. This will be a way to build a reserve and pay for future expenses. He stated to date funds have been spent on securing the website domain and printing of the maps. The relaunch of the Gallery Walk is March 3rd. Mr. Evans complimented the new website. Ms. Lang stated if the Board is ready and satisfied with the update from Cristian Andersson, they may vote to approve and release the$500 out of reserves to Art Space Collective. Mr. Krumplitsch offered the hotel lobby or convention center atrium for the artists to display their work. Mr. Andersson responded they would like as many opportunities as possible. Mike Donnan stated the Beach Building or Planet Perk may be another space available and recommended contacting Ken from Planet Perk. Mr. Andersson stated he contacted Ken and they will hold special hours at Planet Perk for the Gallery Walk. Ms. Lang thanked Mr. Andersson for all of his time and effort put into the Gallery Walk. James Evans motioned to release the remaining funds of$500 to Art Space Collective when the Gallery Walk committee is in need of the money. Kris Larson seconded the motion which passed unanimously. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 0iiMIMM IM February 20, 2018 Oshkosh VI-DOWNTOWN OSHKOSH WEBSITE REDESIGN UPDATE Ms. Lang stated Kris Larson, Marlo Ambas and herself met with BID Manager Daniels to discuss options for the website going forward. A request for proposals would need to be done if the board decides to go in the direction of a complete website redesign. Another option for the Downtown Oshkosh website is a square space website at the cost of a couple thousand dollars versus$20,000-$25,000 for a full redesign of the website. A large portion of the website is the Downtown Events page. The CVB website also has all of the downtown events listed on their website. By having a link on the Downtown Oshkosh website to the CVB downtown events page,it could save money on the website redesign and not be duplicative of information. The website committee will meet again and bring back information to the board as progress is made. VII-BID UPDATE OF THE BUSINESS RECRUITMENT WISH LIST Ms. Lang stated this item will be discussed next meeting and the board should bring their ideas/wish list of businesses in the downtown. There was no discussion on the item. VIII-MONTHLY FINANCIAL REPORT The monthly financial report was distributed to the Board. Jim Evans motioned to approve the BID monthly financial report as presented. Kris Larson seconded the motion which passed unanimously. IX-SATURDAYS FARMERS MARKET UPDATE Mr. Larson stated City Manager Rohloff is in support and recommending Council to waive the fees for the Saturday Farmers Market at the February 27, 2018 Council Meeting. There is a list of items that constitutes a community event however, there is not a certain number of criteria on that list that need to be met in order to consider it a community event. He stated the City Manager is in support partially because the BID has accepted the Farmers Market as a BID event and partially because it meets a number of criteria as a community event. This would remove the BID from any financial obligation for the Saturday Farmers Market. Ms. Lang stated this is a good way for the BID to be involved with the Saturday Famers Market but not be responsible for running the event. It will secure the Main Street location for the Saturday Farmers Market which is a win for the Downtown. Ms. Lang clarified the fees the BID is requesting to be waived, are the fees for barricades, police,etc. The special event fee will still be paid for BID events. 11uy� DOWNTOWN OSHKOSH BID BOARD MINUTES city 0iiMIMM IM February 20, 2018 Oshkosh X-BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels was not present for the meeting. Ms. Lang stated BID Manager Daniels has been working on securing new sponsorships for the downtown banners. Holiday banners for the end of 2018 could be new,if new sponsorships are secured. XI-BIKE SHARING AD-HOC COMMITTEE UPDATE There was no discussion on the item. XII - IDENTIFICATION OF AGENDA ITEMS FOR THE FEBRUARY 20,2018 MEETING • Website redesign • Saturday Farmers Market update • Downtown wish list update • Bike Sharing XIV-ADJOURNMENT With there being no further business,James Evans moved for the meeting to be adjourned at 8:45 a.m. Kris Larson seconded the motion which passed unanimously. Respectfully Submitted, Andrea Flanigan Administrative Assistant, Community Developoment