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HomeMy WebLinkAboutCH2M Hill Engineers 2018 Wastewater Utility Technical Services13140 AGREEMENT This AGREEMENT, made on theL-71! �rl AL day of 2018, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and CH2M HILL ENGINEERS, INC., 135 South 84th Street, Suite 400, Milwaukee, WI 53214, party of the second part, hereinafter referred to as the CONSULTANT, WITNESSETH: The CITY and the CONSULTANT, for the consideration hereinafter named, enter into the following AGREEMENT for 2018 WASTEWATER UTILITY TECHNICAL SERVICES. ARTICLE I. PROTECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the PROJECT described in this AGREEMENT: Linda Mohr, P.E. — Senior Project Manager B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the PROJECT described in this AGREEMENT: Stephan M. Brand — Public Works Utilities Bureau Manager ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the CONSULTANT's Scope of Services. The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. I:\ Engineering \ 2018 CONTRACTS \ CH2M 2018 Agreements \2018 WW Util Tech Sery \ 2018 WW Util Page 1 of % Tech Sery Agreement_2-20-18.doex All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by the CONSULTANT as instruments of service shall remain the property of the CITY. ARTICLE IV. STANDARD OF CARE The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by professional consultants or consultants performing the same or similar services at the time said services are performed. CONSULTANT will re -perform any services not meeting this standard without additional compensation. ARTICLE V. OPINIONS OF COST, FINANCIAL CONSIDERATIONS, AND SCHEDULES In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, it is understood between the parties the CONSULTANT makes no warranty the CITY's actual project costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT's opinions, analyses, projections, or estimates. ARTICLE VI. RECORD DRAWINGS Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others. CONSULTANT is not responsible for any errors or omissions in the information from others the CONSULTANT reasonably relied upon and are incorporated into the record drawings. ARTICLE VII. CITY RESPONSIBILITIES The CITY shall furnish, at the CONSULTANT's request, such information as is needed by the CONSULTANT to aid in the progress of the PROJECT, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the CONSULTANT's work, the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. 1: \ Engineering \ 2018 CONTRACTS \ CH2M 2018 Agreements \ 2018 WW Util Tech Sery \ 2018 WW Util Page 2 Of % Tech S—Agreement_2-20-18.docx ARTICLE VIII. ASBESTOS OR HAZARDOUS SUBSTANCES If asbestos or hazardous substances in any form are encountered or suspected, CONSULTANT will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. If asbestos is suspected, CONSULTANT will, if requested, manage the asbestos remediation activities using a qualified subcontractor at an additional fee and contract terms to be negotiated. If hazardous substances other than asbestos are suspected, CONSULTANT will, if requested, conduct tests to determine the extent of the problem and will perform the necessary studies and recommend the necessary remedial measures at an additional fee and contract terms to be negotiated. The CITY recognizes CONSULTANT assumes no risk and/or liability for a waste or hazardous waste site originated by other than the CONSULTANT. ARTICLE IX. CITY'S INSURANCE The CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. The CITY will provide (or have the construction contractor(s) provide) a Builders Risk All Risk insurance policy for the full replacement value of all project work including the value of all onsite CITY -furnished equipment and/or materials associated with CONSULTANT's services. Upon request, the CITY will provide CONSULTANT a copy of such policy. ARTICLE X. TIME OF COMPLETION The work to be performed under this AGREEMENT shall be commenced and the work completed within the time limits as agreed upon in the CONSULTANT's Scope of Services. The CONSULTANT shall perform the services under this AGREEMENT with reasonable diligence and expediency consistent with sound professional practices. The CITY agrees the CONSULTANT is not responsible for damages arising directly or indirectly from any delays for causes beyond the CONSULTANT's control. For the purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes, severe weather disruptions or other natural disasters, failure of performance 1: \ Engineering \ 2018 CONTRACTS \ CH2M 2018 Agreements \ 2018 WW Util Tech Sery \ 2018 WW Util Page 3 Of % Tech Sery Agreement_2-20-18.docx by the CITY, or discovery of any hazardous substances or differing site conditions. If the delays resulting from any such causes increase the time required by the CONSULTANT to perform its services in an orderly and efficient manner, the CONSULTANT shall be entitled to an equitable adjustment in schedule. ARTICLE XI. COMPONENT PARTS OF THE AGREEMENT This AGREEMENT consists of the following component parts, all of which are as fully a part of this AGREEMENT as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 2. CONSULTANT's Scope of Services dated January 23, 2018 and attached hereto In the event any provision in any of the above component parts of this AGREEMENT conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE XII. PAYMENT A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the performance of the AGREEMENT the total sum as set forth below, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto: 0 Time and Materials Not to Exceed $119,170 (One Hundred Nineteen Thousand One Hundred Seventy Dollars). • Attached fee schedule shall be firm for the duration of this AGREEMENT. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within thirty (30) calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this AGREEMENT executed by both parties prior to proceeding with the work covered under the subject amendment. L\ Engineering \2018 CONTRACTS \ CH2M 2018 Agreements \ 2018 WW Util Tech Sery \ 2018 WW Util Page 4 Of % Tech Sery Agreement_2-20-18.docx D. Indirect Costs. Indirect costs such as computer time, printing, copying, cell phone charges, telephone charges, and equipment rental shall be considered overhead and shall not be invoiced separately to the PROJECT. E. Expenses. Expenses may be billed with up to a maximum of 10% mark-up. All invoices with expenses shall include supporting documentation of the expense. Failure to include the supporting documentation will result in the reduction of payments by the amount of those expense(s) not including documentation. ARTICLE XIII. HOLD HARMLESS The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims, and demands which may be to the proportionate extent caused by or result from the intentional or negligent acts of the CONSULTANT, his/her agents or assigns, his/her employees, or his/her subcontractors related however remotely to the performance of this AGREEMENT or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees, and punitive damages which the CITY may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the CITY's written demand for indemnification or refund for those actions, claim, and demands caused by or resulting from intentional or negligent acts as specified in this paragraph. Subject to any limitations contained in Sec. 893.80 and any similar statute of the Wisconsin Statutes, the CITY further agrees to hold CONSULTANT harmless from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including death), or damages to person or property arising out of re -use of the documents without consent where such liability is founded upon or grows out of the acts or omission of any of the officers, employees or agents of the City of Oshkosh while acting within the scope of their employment. ARTICLE XIV. INSURANCE The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements. 1: \ Engineering \ 2018 CONTRACTS \ CH2M 2018 Agreements \ 2018 WW Util Tech Sery \ 2018 WW Util Page 5 Of % Tech Sery Agreement_2-20-18.docx ARTICLE XV. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this AGREEMENT, the CITY shall have the right to terminate this AGREEMENT by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this AGREEMENT at any time by giving written notice to the CONSULTANT no later than ten (10) calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the AGREEMENT and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this AGREEMENT. ARTICLE XVI. RE -USE OF PROTECT DOCUMENTS All reports, drawings, specifications, documents, and other deliverables of CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. The CITY agrees to indemnify CONSULTANT and CONSULTANT's officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs, including, but not limited to, litigation expenses and attorney's fees arising out of or related to the unauthorized re -use, change, or alteration of these project documents. ARTICLE XVII. SUSPENSION, DELAY, OR INTERRUPTION OF WORK The CITY may suspend, delay, or interrupt the services of CONSULTANT for the convenience of the CITY. In such event, CONSULTANT's contract price and schedule shall be equitably adjusted. 1:\ Engineering \ 2018 CONTRACTS \ CH2M 2018 Agreements \ 2018 WW Util Tech Sery \ 2018 WW Uhl Page ii Of % Tech Sery Agreement_2-20-18.docx ARTICLE XVIII. NO THIRD -PARTY BENEFICIARIES This AGREEMENT gives no rights or benefits to anyone other than the CITY and CONSULTANT and has no third -party beneficiaries. In the Presence of: (Seal of Consultant if a Corporation) (Witness) (Witness) APPROVED: 4Aemey"� CONSULTANT By:C_J�-�'L (Specify Title) By: (Specify Title) CITY OF OSHKOSH By: '1 4� Mark A. Rohloff, City Manager And: 1 " Pamela R. Ubrig, City Cl rk I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this AGREEMENT. City Comp roller 1: \ Engineering \ 2018 CONTRACTS \ CH2M 2018 Agreements \ 2018 WW Util Tech Sery \ 2018 WW Util Page % Of % Tech Sere Agreement_2-20-18.docx RECEIVED SCOPE OF SERVICES FEB ® 8 2018 JANUARY 23, 2018 2018 Wa stewate r.Ll-til i�ty,►Tec1h n i ca I Services OSHKOSH, 1SCONSIN The purpose of the 2018 Wastewater Utility Technical Service Project (Project) is to assist the City of Oshkosh (City) with a variety for engineering, planning and environmental permit compliance activities. The Project is comprised of the following tasks: • Task 1 —Air Permit Certification • Task 2 —TMDL Assistance • Task 3 — CMOM Program and SECAP Assistance • Task 4 — Project and Quality Management Task 1—Air Permit Certification Under the City's Type A Registration Permit Coverage Number 471005920-ROPA issued by the Wisconsin Department of Natural Resources (WDNR) in January 2014, the City is required to perform an annual compliance audit to determine compliance status with each permit requirement. CH2M will conduct and document the annual compliance audit and review the City's record keeping plan for 2017. CH2M will complete the annual compliance certification reports and monitoring reports for City review by February 20, 2018. The City will sign and submit the certification documentation to WDNR by March 30, 2018. CH2M will respond to WDNR review comments on the submission. Deliverables: Air permit certification and backup documentation. Task 2—TMDL Assistance The City is participating as an active stakeholder in the Upper Fox River / Wolf River watershed total maximum daily load (TMDL) process. The outcomes of the TMDL will impact City Wastewater Treatment Plant (WWTP) effluent phosphorus limits. TMDL assistance services involve supporting the City in its efforts to comply with pending new phosphorus limits. CH2M will review TMDL planning materials, participate in TMDL stakeholder and other related meetings, and submit review comments on TMDL documents. CH2M will prepare meeting minutes and conversation summaries to document aspects of the TMDL process and related phosphorus compliance planning activities for communication with City stakeholders. CH2M will provide technical advice and recommendations with consideration of the wide-ranging options for compliance with water quality based effluent limits (WQBELs) including optimization of wastewater treatment, water quality trading and watershed adaptive management or a combination of these measures. Deliverables: Meeting summaries, technical review comments, correspondence with TMDL stakeholders. Task 3 — CMOM Program and SECAP Assistance The purpose of the CMOM (Capacity, Management, Operations, and Maintenance) Program and SECAP (Sewer Evaluation Capacity Assurance Plan) task is to complete the following modeling, planning, and reporting services related to the implementation of the City's sanitary sewer system CMOM Program and SECAP: • Task 3.1 Sewer System Modeling and Engineering Studies • Task 3.2 SECAP Hydraulic Model Maintenance • Task 3.3 CMOM Program Activities Task 3.1— Sewer System Modeling and Engineering Studies At the direction of the City, CH2M will use the City's hydraulic model of the sanitary sewer system to simulate system performance under proposed new development conditions. If required, CH21VI will prepare wastewater flow forecasts for the new development using planning factors developed in previous modeling and long-range service area planning studies. CH2M will identify the sewer improvements needed to serve an area to be developed, including improvement phasing. CH2M will define hydraulic capacity requirements for sewers and the lift stations, if necessary, to convey average dry weather flow and peak 5 -year, 24-hour storm wet weather flow. CH2M will prepare preliminary plan and profile model output figures depicting recommended improvements for discussion with the City. CH2M will summarize modeling analyses, recommendations, meeting discussions, and conceptual cost estimates in draft modeling study technical memorandums (TMs). CH2M will address the City's review comments on the draft TMs and submit 3 paper and 1 PDF copy of final TMs. Deliverables: TMs summarizing modeling studies conducted at the direction of the City Task 3.2—SECAP Hydraulic Model Maintenance The City sanitary sewer hydraulic model is routinely used to simulate collection system performance in support of SECAP objectives and make informed capital improvement decisions. Under this task CH2M will continue to maintain a current and representative model by completing the following tasks: Task 3.2.1— Evaluate 2018 Flow Monitoring Data CH2M will conduct a peer review of 2018 flow monitoring data information for use in the City's collection system model. The flow monitoring data will be compiled into a spreadsheet and graphed to identify anomalies in the metered values. If anomalies are found, CH2M will provide the City with a list of questions for the flow monitoring contractor. The largest storm events will be compared to the Depth -Duration -Frequency information for the City service area to determine the recurrence intervals of the storm events captured during the monitoring period. Task 3.2.2 Model Update and Recalibration CH21VI will update the model with collection system capital improvements constructed in 2016 and 2017. The City shall provide a list of completed sanitary sewer construction projects and applicable plan and profile drawings. If the City has updated the GIS with 2016 and 2017 construction projects, a GIS export of the pipelines and manholes shall be provided to CH2M, and the model will be updated using the same asset IDs as the GIS. If the GIS has not been updated, C112M will provide the City with shapefiles of the 2016 and 2017 pipes and manholes added to the model for review by City staff. CH2M will identify and report to the City any discrepancies between the GIS and construction documentation. CH2M will recalibrate the updated model using flow monitoring data collected in 2016 and 2017. Model calibration involves the refinement of model inputs, particularly those which cannot be directly measured, to improve the comparison of modeled output and monitored data. The model calibration task will include adjustment of dry and wet weather model inputs to improve the comparison of model output and the monitored data collected in 2016 and 2017. Calibration will include review of the model output for wet weather events at each flow monitor location to determine each basin's 'best fit' adjustment factor. The model currently simulates wet weather events using the regression analysis equation and rainfall time series. The regression analysis equation addresses the total RDII (rainfall derived infiltration and inflow) tributary to the wastewater treatment plant. Adjustment factors will be determined to match the flow monitor data at each flow monitor location. The adjustment factors will be applied to the specific flow monitor basin and possibly to similar basins, helping to adjust for differences in RDII across the system. Deliverables: Updated model recalibrated with recent flow monitoring data; technical memorandum summarizing model recalibration process and quality assurance/quality control actions Task 3.3—Master Sewer Service Agreement Assistance The City has varied and dated sewer service agreements in place for the Black Wolf Sanitary District, the Island View Sanitary District, the Town of Algoma Sanitary District, the Sunset Point Sanitary District, and the Edgewood-Shangrila Sanitary District. The City is interested in developing a master sewer service agreement to reflect recent City practices including conformance with its CMOM Program. Task 3.2 — Master Sewer Service Agreement A draft preliminary master sewer service agreement outline (Refer to Attachment 1) was previously prepared by CH2M in conjunction with City staff. CH21VI will facilitate four (4) meetings with the City to collaboratively develop a proposed new master sewer service agreement to replace outdated agreements with multiple sanitary districts. CH2M will facilitate a meeting with the City and representatives of the sanitary districts to summarize the status of service agreements, provide background on the City's CMOM program and SECAP, and introduce the proposed new master service agreement. CH2M will summarize input from the sanitary districts gathered during the meeting. Deliverables. Meeting minutes, proposed new master service agreement Task 4—Project Management and QA/QC CH21VI will manage the delivery of the professional technical services and work products to meet the City's schedule and budget. Project management duties include project instructions addressing team communication, quality assurance/quality control (QA/QC), and cost control. Instructions to the project delivery team will guide performance by defining the following: Detailed scope of services and project deliverables Task assignments and work plan Project schedule, budget and performance monitoring Communication within the project team will be maintained through regular team meetings, teleconferences, and e-mail. During project meetings and workshops, CH2M will provide project status information. CH2M will submit a brief description of project activities with each monthly invoice. CH21v will perform a QA/QC review of completed work and project progress before submitting work products to the City. Schedule This scope of services will be delivered in 2018. Compensation The scope of services detailed above will be charged on a Time and Materials not to exceed basis. The proposed compensation for the scope of services is estimated not to exceed $119,170 as detailed by task in Table 1. Table 1. Estimated Level of Effort and Proposed Compensation 121 I 118 1 90 I 140 130 12 1 10 1 16 1 24 I $116,3701 5711 $2,8001$119,1701 Saninr Project Mana er Senior Consultant Senior Technolo ist Senior Modeler Project Modeler Project En in Junior En ineer Clerical ProjeR Accountant Total lwbar By Task Total Hours by Task Total Espense Total by Task Task 1- Air Permit Certification mom Hours Hours Hours Hours Hours mom Hans Air Permit Certification 4 2 12 10 $4,200 28 $200 $4,400 TASK 1 TOTAL 4 2 0 0 0 12 10 0 0 $4,200 28 $200 $4,400 Task 2-TMOL Assistance Hours .'.Hours '.Hours Hours Hous Hours- Hours Hobs TMDL Assistance 4 32 90 $24,080 36 $200 $24,280 TASK 2 TOTAL 4 32 90 0 0 0 0 0 0 $24,080 36 $200 $24,280 Task 3- CMOM Program and SECAP Services Hours Hours Hours Hours ` Hours Hours Hours Hours Sewer System Modeling and Engineering Studies 20 10 60 50 $24,200 140 $900 $25,100 SCEAP Model Maintenance 10 10 80 80 $29,900 180 $400 $30,300 Maser Sewer Service Agreement Assistance 60 32 16 $20,920 108 1 $900 $21,820 TASK 3 TOTAL 90 52 0 140 130 0 0 16 0 $75,020 428 $2,200 $77,220 Task 4- PM and QA/QC Hours Hours Hours Hours Hours Hours Hours Hours Project Management 20 24 $5,400 44 $200 $5,600 Quality Assurance/Quality Control 3 32 $7,670 35 $7,6J0 TASK 4TOTAL 23 32 0 0 0 0 0 0 24 $13,070 79 $200 $13,270 121 I 118 1 90 I 140 130 12 1 10 1 16 1 24 I $116,3701 5711 $2,8001$119,1701 Attachment 1. Preliminary Draft Master Sewer Service Agreement Outline Article 1. Parties 2. Roles Oshkosh Sanitary District 3. Requirements for all wastewater sewers State of Wisconsin to all wastewater sewers East Central Wisconsin Regional Planning Commission City of Oshkosh Sanitary District 4. City of Oshkosh Services Transport from defined points of connection Treatment Flow monitoring Sanitary District billing Connection point quality assurance Coordination of regional sewerage needs 5. Sanitary District Services Pay Service Charges Point(s) of Connection CMOM within Sanitary District Compliance with Ordinance Ch. 24, 6.1-6.4 Exceptions Shared sewers Flow limitations Contents Exceptions Excluding rainwater and groundwater seepage Flow limits at connection points average flow peaking factor Flow Monitoring Periodic participation in regional sewerage update 6. Service Charges Conveyance Surcharge for excess peak flow Treatment Planning and Changes Growth Content This agreement is between the City of Oshkosh and the Transport from connection points to treatment, discharge Provision, management, operation and maintenance of sewer service from residents, industries, commercial and institutional entities to the point of connection to City of Oshkosh transmission. CMOM, NPDES permit Defines and maintains the Regional Service Area Ordinance Chapter 24, Wastewater Systems and Storm Drainage City of Oshkosh delegated flow monitoring, recommend District install and City operate Recommend City take responsibility for overview review of connection points and their conformance with standards, e.g., definition of service area to each point of connection, definition of long range Average Daily Flow, definition of long range Peak Hour flow Periodic update of regional sewerage performance and needs (e.g., the City's CMOM with the Capacity update) Reference the section on Service Charges provide connection drawings, elevations, sizes: Potential service area, Potential average daily flow and potential peak hourly flow Copy of annual report to City of Oshkosh List of non-domestic dischargers relegated to City of Oshkosh for enforcement, shared sewer connected via the District point of connection Requirements for one District flow through another consistent with domestic sewage, City agreed to convey and treat sewage, not drainage. recommend District install, City operate that not delegated to the City of Oshkosh Periodic meetings and information exchange Includes treatment, interceptors, lift stations and flow monitoring. Add principles for calculating District charges Recommend standardize surcharge for excess peak flow Includes treatment, lab and environmental compliance If within flow limits, no problem. If exceeds flow limits, requires Regional Planning documents Regulatory If regulations change substantially, requires compliance OR negotiated strategy/plans to comply Climate change Infiltration and inflow control must offset climate change impacts 8. Agreement Review and Renegotiation Standard provisions CH2M HILL 2018 HOURLY CHARGE RATES for PROFESSIONALS AND TECHNICIANS Classification Senior Consultant Senior Project Manager, Senior Construction Manager Senior Technologist, Senior Designer, Senior Modeler Project Designer, Project Engineer, Project Modeler Staff Designer, Staff Engineer, Staff Modeler Junior Engineer, Junior Modeler Senior CAD Technician CAD Technician Senior Clerical, Graphic Designer Clerical Project Accountant tgOEI�ELa JA A/ 2 °epr� 201 OSNK ,S�Uwlsc wOR cQlvi4 Hourly Rate $200-$240 $180-$220 $160-$190 $140-$170 $100-$150 $80-$120 $100-$140 $75-$100 $90-$150 $75-$100 $50-$100 Expenses Expense Type Estimating Method Rate Photo Copies Service Center $0.05 Reprographics Service Center varies Auto mileage Travel Current IRS rate Auto Rental Travel Actual Other Travel (FTR Guidelines) Travel Actual Equipment Rental Operating Expense Actual Postage/Freight Operating Expense Actual Rates subject to change on January 1, 2019