HomeMy WebLinkAbout36. Engineering Service Agreement for Mary Jewell Lift Station Control SystemA&
City
or
Oshkosh
MEMORANDUM
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager
DATE: March 8, 2018
RE: Engineering Services Agreement for Mary Jewell Lift Station Control System
Configuration / CH2M HILL Engineers, Inc. (CH2M HILL) ($39,290)
In October 2017, the Common Council awarded City Contract 17-03 Mary Jewell Lift Station and Park
Shelter to Miron Construction, Inc. This project includes the installation of a new lift station at Mary
Jewell Park, which will eliminate the existing Punhoqua Lift Station. A future project will direct new
flows to the Mary Jewell Park Lift Station. Mechanical and electrical equipment will begin to be installed
in the next few months at the new lift station. Programming this equipment to work with the existing
systems at the Wastewater Treatment Plant (WWTP) is required for this equipment to function properly
and to communicate its operating status to the WWTP.
AECOM Technical Services, Inc. designed the lift station, in consultation with CH2M HILL, so the
instrumentation and control would comply with the WWTP standards. CH2M HILL's programming
staff previously assisted the Utility in developing a uniform standard for controls and instrumentation at
all lift stations and recently completed a major controls upgrade at the WWTP. Therefore, to ensure the
programming of instrumentation and controls matched the Utility's standards, it was agreed during
design this work would be best done by CH2M HILL's programming staff.
The cost of these services is estimated not to exceed $39,290. This will be funded through the Wastewater
Utilty section of the 2017 Capital Improvement Program.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized
nature, including engineering services, may be procured without the use of formal, sealed quotes. In
accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this engineering
services agreement.
MAR/jg
I:\Engineering\2017CONTRACTS\17-03Oshkosh Ave Page 1 of 1
Swr\ Project_Information \ Correspondence \ Memo \ 17-03 CH2M Memo -Lift Stat Ctrl Syst Assist_3-8-
18.docx
SCOPE OF SERVICES
MARCH 8, 201.3
City f Oshkosh
Mairy Jewdl Lift Station Cointird SystemCola-f uir tii n
As part of the City of Oshkosh (City) Contract No. 17-03 Mary Jewell Lift Station and Park Shelter
(Project), CH2M will provide the professional engineering services needed to fulfill the responsibilities of
the Configuration Supplier as defined in the Project Contract Documents.
'Task 1.._._.. Configuration SuppNer
As Project Control System Configuration Supplier, CH2M will complete the following tasks to assist with
the construction, startup and commissioning of the Mary Jewell Lift Station. CH2M will provide the
services below in support of the City's Project Engineer (AECOM) and the City's construction Contractor.
1.1 Submittal Review
Project submittals will be reviewed and approved by the City's Project Engineer. CH2M will conduct a
single review of only the final approved submittals gather and assess the input/output (1/0) interface to
the programmable logic controller (PLC). CH2M will conduct an average 1.5 -hours review of each of the
following final approved submittals:
11312 —Submersible
Non -Clog Pumps
13475 —
Data Communication Network Components
13404—Adjustable
Speed Drive Equipment
13476 —Uninterruptible
Power Supply (UPS)
13420 —
Flow Meter (Magnetic)
13478 —Operator
Interface Unit (OIU)
13440 —
Controls
General Provisions for Instrumentation and
13485 —
Radio Telemetering Equipment
13442 — Instrumentation and Control Panel
Construction
15540 —
Fuel Fired Heaters
13452 —
Electronic Panel Instruments
15728 —
Electrical Room Air Conditioning Units
13453 —
Panel and Field Devices
15915 —Automatic
Temperature Control Systems
13456 —
Bubbler Level System
15940 —Automatic
Control Sequences
13459 —
Field Electronic Transmitters
16231—
Systems
Packaged Natural Gas Engine Generator
13464 —
Programmable Logic Controller (PLC)
16916 —
PC/PLC Control System
13466 —
Electronic Analyzers/Detectors
1.2 Software Programming
CH2M will configure and program the PLC Panel (PLC -1, PLC -2 and OUI) and modify the existing Oshkosh
Wastewater Treatment Plant (WWTP) Supervisory Control And Data Acquisition (SCADA) and telemetry
system to add the Mary Jewell Lift Station. Software programming includes the interface to the pumps'
adjustable frequency drives, instruments and telemetry radios. The software development estimated
level of effort is based on 82 1/0 points per PLC.
As part of the software development task, CH2M will participate in four coordination meetings with the
City, a total of 16 hours. City input will be incorporated in the software programming.
1.3 In -Factory Tests
CH2M will attend 1 -day factory functional testing in the vicinity of Oshkosh of PLC -1, PLC -2 and OU -1.
CH2M will document testing observations.
1.4 Field Installation
CH2M will provide the following field installation to the City's Project Engineer and Contractor:
• 8 hours participation in Contractor's coordination meetings via conference call
• 1 day for configuration and operational readiness testing assistance of PLC Panel (PLC -1, PLC -2
and OUI)
• 1 day for configuration and operational readiness testing assistance of existing Plant WWTP
SCADA (Telemetry PLC and Wonderware HMI)
• 2 days for performance acceptance test of PLC Panel (PLC -1, PLC -2 and OUI)
• 1 day for performance acceptance test of existing Plant WWTP SCADA (Telemetry PLC and
Wonderware HMI)
1.5 Operation & Maintenance Documentation and Training
CH2M will provide professional services to support the software and WWTP SCADA system users in the
following activities:
• Develop documented O&M guidance for the application software
• Provide on-site training for the application software
• Provide on-site support for the application software changes requested by operating personnel
'Task 2.._._.. Project Management and .uahy As,suirance/ .uahy Contird
CH2M will manage the delivery of the project technical services and work products to meet the City's
schedule and budget. CH2M will update its project instructions for the project delivery team to reflect
revisions to the project schedule and scope. Project instructions addressed include the following:
• Detailed scope of services and project deliverables
• Project schedule and budget
• Health and safety considerations
• Communication procedures within the team and with the City
CH2M will maintain communication with the City through regular project progress meetings, telephone
calls, and e-mail. In addition, project activity reports will be submitted to the City with each monthly
invoice. CH2M will conduct quality control/quality assurance reviews of project deliverables, including
software programming. All draft deliverables will be reviewed internally before submission to the City.
Schedule
The anticipated schedule for this scope of services March through September 2018.
Leve Of Effort and Compensadon
Table 1 presents the estimated professional engineering services level of effort is 249 hours and
compensation is $39,290.
Table 1. Mary Jewell Lift Station Professional Services Summary
Task Description
Senior
Project
Manager
QA/QC
Reviewer
Project
Engineer
Project
Accountant
Total Labor Total Hours
By Task by Task
Total
Expense
Total by
Task
Configuration Supplier
Hours
Hours
Hours
Hours
Hours
Submittal Review
2
33
$5,370
35
$100
$5,470
Software Programming
60
$9,000
60
$400
$9,400
In Factory Test Support
10
$1,500
10
$400
$1,900
Field Installation Assistance
50
$7,500
50
$800
$8,300
O&M and Training
50
$7,500
50
$400
$7,900
Subtotal 2
0
203
0
$30,870
205
$2,100
$32,970
PM and QA/QC
Hours
Hours
Hours
PM and QA/QC
16
12
16
$6,320
44
$6,320
Subtotal 16
12
0
16
$6,320
44
$0
$6,320
()TAII Is
3.2.
203
3,6
$37,190
119
";w2„3,00
$39,290