HomeMy WebLinkAbout06. 18-119 MARCH 13, 2018 18-119 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PROFESSIONAL SERVICES PROPOSAL TO MILLER &
ASSOCIATES FOR PLAYGROUND DESIGN & INSTALLATION
FOR SOUTH PARK ($137,140.00)
INITIATED BY: PARKS DEPARTMENT
WHEREAS, the City of Oshkosh has requested proposals for playground design,
equipment, installation, concrete perimeter walk, and poured in place rubber surfacing;
and
WHEREAS, it appears that the following is the most advantageous proposal:
MILLER & ASSOCIATES—Sauk Prairie, Inc.
PO Sox 154
Prairie du Sac, WI 53578
Total: $137,140.00
NOW, THEREFORE, BE IT RESOLVED, by the Common Council for the City of
Oshkosh that the said proposal is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,
all according to plans, specifications, and proposal on file. Money for this purpose is
hereby appropriated from:
Acct. No. 0325-0610-7204-07801 Park Improvement Fund - Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: March 8, 2018
RE: Approve Professional Services Proposal to Miller & Associates- Sauk Prairie Inc. for
Playground Design and Installation for South Park ($137,140.00)
BACKGROUND
The Common Council allocated $150,000.00 in the Parks Department 2018 CIP to replace the play
equipment at South Park installed in 1998. Parks Department and Purchasing staff solicited proposals
from playground design firms. The proposals requested firms to provide up to two playground designs,
including the equipment, installation, concrete perimeter walk and poured in place rubber surfacing.
ANALYSIS
The RFP was issued for this project on January 31, 2018 and sent to known playground design firms.
Proposals were due March 1, 2018. Proposals were received from five firms. Proposals were then
evaluated by Parks Department staff. It was the consensus of the evaluation committee that proposal
design #30-106848-1 from Miller & Associates- Sauk Prairie Inc. provided the best innovative design and
met the playground needs as identified in the RFP.
FISCAL IMPACT
The total fiscal impact of Miller & Associates- Sauk Prairie proposal design #30-106848-1 is $137,140.00.
The proposal includes the design, equipment, installation, concrete perimeter walk and poured in place
rubber surfacing. The Common Council allocated $150,000.00 for this project in the Parks Department
2018 CIP. Funding for this project will be from A/N#: 325-0610-7204-07801. The remaining funds will
be utilized for site restoration and purchasing of benches for the site.
RECOMMENDATION
Section 12-16 of the Municipal Code provides that subject to approval of the City Manager, the City may
enter into professional service agreements without following a competitive bidding or quotation process.
In accordance with Section 12-16, Purchasing recommends that the Common Council approval the
proposal design #30-106848-1 from Miller & Associates- Sauk Prairie, Inc., P.O Box 154, Prairie du Sac,
WI, 53578, for $137,140.00. If you have any questions on this purchase please contact me or Parks Director
Ray Maurer.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
Respectfully Submitted,
Jon G. Urben, General Services Manager
Approved,
Mark A. Rohloff, City Manager
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PROPOSAL: 30-106846-1 SOUTH PARK