HomeMy WebLinkAbout07. 18-91 FEBRUARY 27, 2018 18-91 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE AMENDMENT TO 2018 BID OPERATING PLAN /2018
BUDGET AMENDMENT
INITIATED BY: DOWNTOWN OSHKOSH BUSINESS IMPROVEMENT DISTRICT
BOARD
WHEREAS, the Downtown Oshkosh Business Improvement District Board (BID)
adopted an operating plan and budget for 2018 which was approved by the Common
Council by Resolution 17-556 on November 14, 2017; and
WHEREAS, on November 28, 2018, the Common Council adopted the 2018
Operating Budget for the City of Oshkosh; and
WHEREAS, the adopted budgets did not carry forward prior year unspent funds
for the BID district and it is necessary to amend the BID operating plan and budget and
the City operating budget to include these funds.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the attached revised Appendix "A" to the 2018 Business Improvement
District Budget is hereby approved.
BE IT FURTHER RESOLVED by the Common Council of the City of Oshkosh that
attached Amendment #4 to the 2018 Operating Budget Amendment for this purpose is
hereby approved.
TO: Honorable Mayor and Members of the Common Council
FROM: Allen Davis, Community Development Director
DATE: February 22, 2018
RE: Approve Amendments to 2018 Business Improvement District Operating Budget
and City Budget
BACKGROUND
On November 14, 2017 Council approved the 2018 Business Improvement District (BID)
Operating Plan and Budget based on the BID assessing itself in the amount of $132,860.
Exhibit A to the Plan identified activities to be carried out with the assessment amount
(attached).
ANALYSIS
The approved 2018 BID Budget did not include the carry forward of prior year unspent funds
or anticipated revenues. Revenues vary from year to year based on donations and
membership fees received. These revenues generally are used to offset costs associated with
activities that are beyond what the BID assessment budget covers. The proposed Budget
amendment (attached) is estimating revenues at $75,000. It is anticipated another budget
amendment will be required to access revenues received during 2018 and/or carried forward
to 2019.
Prior year funds to carry forward are $65,090.55 and are shown on the Budget amendment.
This carried forward amount and the 2018 BID assessment amount allow for expenditures of
$197,950.55. If expenditures exceed this amount, the BID will need to request another budget
amendment as noted above to utilize the 2018 revenues received.
FISCAL IMPACT
The BID is a self -assessing entity and receives no direct City funding for their operating budget.
The budget amendments allow the BID to utilize the unspent prior year funds already on hand
for BID related activities.
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Council approves a Budget Amendment to the 2018 Business Improvement District Operating
Plan & Budget and City budget per the attached.
Submitted,
Allen Davis
Community Development Director
Approved:
Mark A. Rohloff
City Manager
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 920.236.5000 http://www.ci.oshkosh.wi.us
APPENDIX A
"REVISED"
2018 BUSINESS IMPROVEMENT DISTRICT BUDGET
2017 Cash Carried Forward
2018 Allocation
2018 Available Funds
REVENUE - 2018 ASSESSMENT
$
132,860.00
$
132,860.00
"ESTIMATED REVENUE - 2018 Donations/Fees
$
75,000.00
$
75,000.00
`Prior Year Carried Forward/ Reserves
$
65,090.55
$
207,860.00
Anticipated Expenditures
Leadership
$
60,000.00
$
60,000.00
Oshkosh Chamber of Commerce
Service Contract (BID Manager)
Recruitment & Retention Grant Programs
$
10,000.00
$
10,000.00
Recruitment/ Retention Fund
2017 Encumbered Retention Grant Funds
$
2,000.00
$
2,000.00
Events
Waterfest
$
2,000.00
$
2,000.00
Live at Lunch
$
500.00
$
500.00
unWINEd- Wine Walk
$
500.00
$
500.00
Holiday Parade
$
2,500.00
$
2,500.00
—Advertising
$
467.47
$
15,000.00
$
15,467.47
Gift Card Program
$
1,050.00
$
1,050.00
Marketing Consortium
Membership Fees (expenses not to exceed membership
fees received
Additional Activities & marketing Materials
$
850.00
$
850.00
Holiday
$
2,000.00
$
2,000.00
Chalk Walk
$
150.00
$
150.00
Beautification
Contracted Services
$
24,300.00
$
24,300.00
Holiday
$
6,250.00
$
6,250.00
Planter Maintenance
$
7,100.00
$
7,100.00
Parking (Allocation from prior year carried forward/ reserves)
$
15,000.00
$
15,000.00
Storage Unit
$
660.00
$
660.00
EXPENSES TOTAL
$
132,860.00
Balance Prior Year Carried Forward/ Reserves
$
47,623.08
$
47,623.08
Antici ated Expenditures
I
$
197,950.55
2018 Budget Amendments
CDBG Revolving Loan Fund (0307) Account Description(s): Amendment 1
APPROVED AMENDMENT: 01.09.18 Res 18-04 Contractual Services TOTAL
Add: Project Expenditures to include rehabilitation and down payment
assistance of $800,000.00
Revolving Loan Fund Balance $800,000 $ 800,000 $ 800,000
Senior Center Building Account (0201) Account Description(s): Amendment 1
APPROVED AMENDMENT: 01.09.18 Res 18-04 Permits Other Materials TOTAL
Add: Room Renovation $5,000.00
Revolving Loan Fund $5,000 $ 350 $ 4,650 $ 5,000
Public Works Special Fund (0307) Account Description(s): Amendment 2
APPROVED AMENDMENT: 01.23.18 Res 18-55 Misc. Contractual Srvs TOTAL
Add: Lead Service Line Replacement Program
DNR Grant Awarded 2017 $500,000 $ 437,900 $ 437,900
Community Development Special Fund (0249) Account Description(s): Amendment 3
APPROVED AMENDMENT: 02.13.18 Res 18-71 Contractual Services TOTAL
Add: Waite Rug Environmental Cleanup Assistance
Reimbursable Expenditure $ 300,000 $ 300,000
TIF #34 Oshkosh Corp Headquarters (0580) Account Description(s): Amendment 3
APPROVED AMENDMENT: 02.13.18 Res 18-71 Multiple Accounts TOTAL
Add: Development Costs
Future Year(s) Increment $ 75,000 $ 75,000
111 ;35 Ushkosh Ave Corridor (U581)
Account Description(s):
Amendment 3
APPROVED AMENDMENT: 02.13.18 Res 18-71
Multiple Accounts
TOTAL
Add: Development Costs
Future Year(s) Increment
$ 25,000
$ 25,000