HomeMy WebLinkAboutAECOM Construction Monitoring & Documentation 17-03 Mary Jewell Lift StationAECOM
RECEIVED
OCT 302017
DEPT OI PUBLIC WORKS
OSHKO'-)H, WISCONSIN
Mr. Justin Gierach, P.E.
Civil Engineering Supervisor, Public Works
City of Oshkosh
215 Church Avenue
Oshkosh, Wisconsin 54903-1130
AECOM
558 North Main Street
Oshkosh, W154901
aeconn.com
October 30, 2017
AECOM Proposal No.
OPP-640360
Proposal for Construction Monitoring and Documentation Services Related to Construction of
City Contract 17 -03 -Mary Jewell Lift Station and Park Shelter, Oshkosh, Wisconsin
Dear Mr. Gierach:
1310S
AECOM Technical Services, Inc. (AECOM) is pleased to present this proposal to the City of Oshkosh (City) for
Construction Monitoring and Documentation Services related to the construction of City Contract 17-03 — Mary Jewell
Lift Station and Park Shelter, located in Oshkosh, Wisconsin.
Project Challenges
• The project is located in a mapped wetland and requires an Individual Waterways permit to be constructed. We
anticipate this permit may have conditions that will affect the timing of the construction project.
• The building is to be constructed as a multi -use facility. The combination of park shelter, storage area and
sanitary lift station complicate the building construction.
• The proximity to the baseball field will limit contractor access during construction to allow continued use of the
baseball diamond.
• The project has a firm completion date to accept sewage. Strict adherence to the schedule will be required to
meet the project goals.
Proposal Assumptions
The City will provide input on submittals as required to conform to project intent and contract documents.
AECOM will initially review the submittals and provide review comments.
The City will contract directly with CH2MHILL, Inc. for integration services.
The City will be responsible for construction staking and providing survey data related to bid item quantities.
Project Understanding
AECOM was retained to design, permit and is currently providing bidding services related to the proposed facility. The
project consists of construction of the proposed Mary Jewell Lift Station and Park Shelter. Work for this Contract
entails the following aspects: lift station structure construction, installation of all electrical, mechanical and HVAC
systems, storm sewer connection, sanitary sewer installation, water, gas and electric utilities, pavement installation,
and site restoration, the restroom portion includes two (2) multi -use restrooms with one (1) urinal and stool, partitions,
hand dryer, baby changing station, lighting, the shelter portion of the project include a storage room, 200 amp
electrical sub -panel, lighting, wall -mounted drinking fountain, and roof -covered picnic area, and other items identified
in the Construction Drawings and Specifications.
The facility design was based on a CH2MHILL, Inc. Sanitary Sewer Study and input from City Wastewater Treatment,
Parks Department and City Engineering Staff. AECOM has extensive experience in designing and providing
construction monitoring documentation on sanitary lift stations and park shelters. The AECOM team just completed
these services for the Snell Road Sanitary Lift Station. In addition AECOM provided construction management for the
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AECOM
Boatworks Restroom and Park Shelter. This recent construction management experience is anticipated to provide a
good understanding of project goals, facilitate submittal review and adherence to project documents.
This proposal presents our estimate of fees on a task basis for each element of construction. This proposal presents
our understanding of the project, our proposed scope of work and fees estimated for these services.
Scope of Work
The proposed scope of work includes: construction oversight, construction testing and documentation, preparation of
as -built construction drawings, engineering services and preparation of an Operation and Maintenance Manual related
to construction of this facility. Specific attentions by field staff will be focused on maintaining compliance with the
permit conditions and project documents.
Construction Documentation
AECOM will provide Project Representative Services on a day-to-day basis during the construction of the project.
AECOM has based our fee estimate on an overall construction period of 53 weeks constituting 1,840 field engineer
oversight hours, with estimated hours after completion of field work to complete project closeout and documentation.
AECOM will provide on-site documentation and testing staff as needed during the duration of the project. Field and
Laboratory testing will be provided as identified in this scope of work to document compliance with project plans and
specifications. In addition, we will work with the City and Contractor on contract administration issues. A summary of
tasks is provided below.
• Provide a full-time Project Field Representative (based on project need) on site during construction period (53
weeks).
• Provide on-site supplemental part-time testing staff (based on project need) during the project per the estimated
project schedule.
• Review Contractor's progress schedule, schedule of submittals/submissions, and consult with the City
concerning their completeness and acceptance. Estimate between 130-150 submittals.
• Serve as the liaison between the City and the Contractor, and assist City with implementing the intent of the
contract documents.
• Monitor receipt of samples from Contractor, and notify the City of their availability for examination and provide an
opinion of completeness and accuracy as compared to the project plans and specifications.
• Conduct site observations of the work in progress, determine if the work is generally proceeding in accordance
with the contract documents, and that completed work appears to conform to the contract documents.
• Transmit to Contractor the City's clarifications and interpretations of the contract documents.
• Maintain correspondence files, reports of job conferences, shop drawings, sample submissions, reproductions or
original contract documents including all addenda, change orders, field orders and additional drawings issued
subsequent to the execution of the contract. Provide copies of all construction documents in electronic format to
the City after completion of the project.
• Maintain reports for the construction contract recording weather conditions when on the job site; data relative to
questions of extras or deductions; list of daily activities; decisions; observations in general; and specific
observations in more detail as in the case of observing test procedures.
• Prepare necessary field order modifications and change orders in accordance with instructions from the City and
project document requirements.
• Furnish the City with weekly reports of progress of the work and the Contractor's compliance with the approved
progress schedule. Keep the City informed of any expected delays in progress schedule.
• Prepare weekly meeting agenda and attend weekly project status meetings. Prepare and distribute meeting
minutes.
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AECOM
• Provide the City with weekly bid item quantities on the following Monday of each work week. The quantities will
be provided on a spreadsheet prepared by the City. Survey quantities for appropriate bid items will be provided
to AECOM by the City survey crew(s).
• Report to the City whenever the Project Representative believes that any work is unsatisfactory, faulty or
defective, or does not conform to the Contract Documents and advise if work should be corrected or rejected.
• Notwithstanding that it is the Contractor's sole responsibility for job site safety, AECOM will report immediately to
the City the occurrence of any accident.
• Provide laboratory material testing to document conformance with plans and specifications. At this time we
anticipate soil testing to include determination of dry density and material gradation. We also anticipate testing
will include extraction gradations for bituminous pavement and compressive strength for concrete materials
placed.
• Provide Field testing to document conformance with plans and specifications. Record horizontal and vertical
coordinates of individual test so as to allow later identification and inclusion in the project construction
documents. Testing to include: Nuclear density compaction testing for soils and bituminous pavement, and
cast -in-place concrete placement monitoring. Subcontract laboratory testing services as required.
• Document construction and test locations with a PDA/tablet computer (YUMA). The information to be recorded will
include GPS location information (horizontal datum in Winnebago County Coordinate System) and the Vertical
Datum will be NAVD88).
• Provide photo documentation throughout the construction period.
• Provide vehicles, necessary equipment and material for inspection.
• Before issuance of the "Certificate of Substantial Completion," AECOM will prepare and submit to the contractor
a list of observed items requiring completion or correction.
• Conduct a final inspection in the company of the City and contractor, and prepare a final list of items to be
completed or corrected.
• Document the 6 month operational testing completed by the Contractor.
• Provide site visits by Engineering design team (as identified below) during construction to verify design criteria
as required by permit conditions.
• Prepare an Operation and Maintenance Manual for the facility.
AECOM proposes a team comprised of Paul Timm, Account Manager; Jeremy Thomas, P.E., Project Manager and
Geotechnical Engineer; Shannon Allen, P.E., Civil Engineer; Mark Magee and Chad Wilson, Field Staff; Gary
Greenway, P.E., Design Leader and Process Mechanical Engineer; Wayne Podolak, Electrical Engineer; Darrel
Hause, I&C Engineer; John Kirsch, Architectural Engineer; Jim Blaha HAVC/Plumbing Engineer; Jim Adams,
Structural Engineer, and Cliff Shierk, P.E., GIS Management.
This proposed team has been selected to provide AECOM staff that understand client expectations, have previous
project involvement, have been involved with similar projects, understand respective project responsibilities, and
provide a reasonable cost approach with sensitivity to the overall project budget.
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Jewell Lift Station CM Proposal.dou 316
Estimated Fees
The estimated fee for construction oversight, documentation, construction testing, and engineering services is
$589,665.00 as summarized in the table below. A detailed breakdown including level of effort per assigned staff is
attached. AECOM will only charge for actual incurred costs. If the project is completed outside of the assumptions
AECOM may request to reduce or increase the budget accordingly.
Task Estimated Fee
1 -Project Management Submittal and Design Review, Meetings, Project Closeout and $344,210
Construction Documentation Report
2 -Field Work (including equipment rental, expenses and subcontracting laboratory $210,455
services)
3 -Operation and Maintenance Manual $35,000
Total Estimated Fees $589,665
If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto
the Project site, Client shall provide right -of -access to the site to AECOM, its employees, agents, and contractors, to
conduct the planned field observations or services. The services described in this proposal will be provided on a time
and materials basis.
Based upon the above scope of services the estimated budget for these services is $589,665.00. The services
provided will be performed in accordance with the negotiated Fee Schedule and the conditions of the 2009 City of
Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of,
our contract for professional services. AECOM can begin providing these services immediately upon receipt of the
signed Authorization Form (attached).
We appreciate the opportunity to provide engineering services to the City of Oshkosh. If you have any questions
regarding the proposed project approach or corresponding costs, please contact us at your convenience. If you have
any questions or need to clarify a point, please call Paul Timm at 920-236-6718.
Yours sincerely,
AECOM Technical ervices, Inc.
PlTim
Account Manager
encl: Authorization
Fee Estimate
&J -k) t" r&'h�
Kevin L. Brehm, P.E.
Associate Vice President
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Jewell Lift Station CM Proposal.docx 4/6
0
I agree to accept invoices from AECOM via e-mail and not postal mail:
Yes
Signature:
E-mail address:
Recipient Mr./Ms:
Return to:
Name: Paul Timm
558 North Main Street
Address: Oshkosh, WI 54901
Email: paul.timm@aecom.com
Phone: 920.236.6718
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A=COM
558 N Main Street
Oshkosh, Wisconsin 54901
920.235.0270
Authorization
October 30, 2017
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract.
I hereby authorize AECOM to proceed with the scope of work for the Construction Monitoring and Documentation
Services, Related to Construction of the City Contract 17-03 — Mary Jewell Lift Station and Park Shelter, Oshkosh,
Wisconsin as described in AECOM's proposal number OPP-640360 dated October 30, 2017 with a budget
authorization of $589,665 under the general terms and conditions specified in the proposal.
Signature
Mark A Rohloff
Print Name
City Manager
Title/Organization
Signature
Pamela R. Ubrig
Print Name
City Clerk
Title/Organization
4ure AA
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
Ignature
Trena Larson
Print Name
Director of Finance
Title/Organization
Date
I I I�
Date
Date
11hdrl
Date
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Fee Estimate
17-03 Mary Jewell Lift Station and Park Shelter Construction Management
10/7/2017
Staff/Service
Project Assignment/Unit
Total
Hours/Units
Rate
Total
November 2017
3 10 17 24
1
December 2017
8 15 22
29
January 2018
5 12 19 26
February 2018
2 9 16 23
2
March 2018
9 16 23
30
6
April 2018
13 20
27
4
May 2018
11 18
25
Project Management/ Submittal and Design Review/ Meetings, Project Closeout and Const. Doc. Report
Timm, Paul
Account Manager
60
$190.00
$11,400.00
8
4
4
4
4
4
4
Thomas, Jeremy
Project Manager AECOM
644
$175.00
$112,700.00
20 20
20
20
20
20
20
20
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
20
20
20
20
Greeneway, Gary
Process Engineer
280
$190.00
$53,200.00
20
20
20 1
1
20
20
120
20
Podolak, Wayne
Eletrical Engineer
118
$155.00
$18,290.00
40
8
8
8
8
8
30
Hause, Darrel
I&C Engineer
118
$140.00
$16,520.00
40
8
8
8
8
8
30
Kirsch, John
Architectural Engineer
118
$140.00
$16,520.00
40
8
8
8
8
8
30
Blaha, Jim
HAVC/Plumbing Eng.
118
$130.00
$15,340.00
40
8
8
8
8
8
30
Adams, Jim
Structural Engineer
112
$190.00
$21,280.00
40
16
16
8
8
8
8
Shierk, Cliff
GIS Management
68
$120.00
$8,160.00
20
8
8
8
8
8
8
Allen, Shannon (Civil and As builts)
Civil Engineer
280
$105.00
$29,400.00
40
40
40
20
20
20
20
Crotteau, Katie
Submittal Manager/ Admin
552
$75.00
$41,400.00
10 ! 10
10
10
10
10
10
10
10
10
10
10
10
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
Field Work (including equipment, expenses and subcontract services
Magee, Mark
Senior Field Technician
380
$115.00
$43,700.00
40 40
40
40
40
40
40
40
40
10
10
Wilson, Chad
Field Technician
1628
$85.00
$138,380.00
40
40
40
1 40
40
40
40
40
50
50
50
50
50
50
50
50
50
50
50
50
50
Field and Laboratory Testing /Expenses
Concrete Comp Strength/Reserve
Per Test
250
$22.00
$5,500.00
Nuclear Meter Rental
Per Day
25
$75.00
$1,875.00
Yuma Rental
Per Week
13
$200.00
$2,600.00
1 1
1
1
Truck Rental
Per Week
53
$250.00
$13,250.00
1 1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Misc. Expenses
Per Week
53
$50.00
$2,650.00
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Sub Contract Laboratory (Soils Lab)
Each
1
$2,500.00
$2,500.00
0&M Manual
O&M Manual
Team
1
$35,000.00
$35,000.00
Total Project Estimate $589,665.00
Notes:
-Dates are week ending (Friday)
-Labor and Unit Rates from 2017 Negotiated Fee Schedule for City of Oshkosh
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Fee Estimate
17-03 Mary Jewell Lift Station and Park Shelter Construction Management
10/7/2017
Lift Station Construction Anticipated to Start
Staff/Service
Project Assignment/Unit
Total
Hours/Units
Rate
Total
1
June 2018
8 75 22
29
6
July 2018
13 20
27
3
August 2018
10 17 24
31
September 2018
7 14 21 28
October 2018
5 12 19 26
2
November 2018
9 16 23
30
December 2018
5 12 19 26
Project Management/ Submittal and Design Review/ Meetings, Project Closeout and Const. Doc. Report
Timm, Paul
Account Manager
60
$190.00
$11,400.00
4
4
4
4
4
4
4
Thomas, Jeremy
Project Manager AECOM
644
$175.00
$112,700.00
20
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
Greeneway, Gary
Process Engineer
280
$190.00
$53,200.00
20
20
20
20
20
1
20
20
Podolak, Wayne
Eletrical Engineer
118
$155.00
$18,290.00
8
Hause, Darrel
I&C Engineer
118
$140.00
$16,520.00
8
Kirsch, John
Architectural Engineer
118
$140.00
$16,520.00
8
Blaha, Jim
HAVC/Plumbing Eng.
118
$130.00
$15,340.00
8
Adams, Jim
Structural Engineer
112
$190.00
$21,280.00
8
Shierk, Cliff
GIS Management
68
$120.00
$8,160.00
Allen, Shannon (Civil and As builts)
Civil Engineer
280
$105.00
$29,400.00
20
20
20
20
Crotteau, Katie
Submittal Manager/ Admin
552
$75.00
$41,400.00
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8
8•
8
8
8
8
20
20
20
10
Field Work (including equipment, expenses and subcontract services
Magee, Mark
Senior Field Technician
380
$115.00
$43,700.00
Wilson, Chad
Field Technician
1628
$85.00
$138,380.00
50
50
50
40
40
40
40
40
40
20
20
20
20
20
12
12
12
12
12
12
12
12
8
8
8
8
8
8
8
8
8
Field and Laboratory Testing / Expenses
Concrete Comp Strength/Reserve
Per Test
250
$22.00
$5,500.00
250
Nuclear Meter Rental
Per Day
25
$75.00
$1,875.00
25
Yuma Rental
Per Week
13
$200.00
$2,600.00
1
1
1
1
1
1
1
1
1
Truck Rental
Per Week
53
$250.00
$13,250.00
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Misc. Expenses
Per Week
53
$50.00
$2,650.00
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
1
Sub Contract Laboratory (Soils Lab)
Each
1
$2,500.00
$2,500.00
O&M Manual
O&M Manual
Team
1
$35,000.00
$35,000.00I
I
I
I
I —
Ell]
H�IE
I Total Project Estimate $589,665.00 I
Notes:
-Dates are week ending (Friday)
-Labor and Unit Rates from 2017 Negotiated Fee Schedule for City of Oshkosh
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