The URL can be used to link to this page

Home My WebLink About51. Engineering Services Agreement for 2018 Storm Water Management AssistanceCity � of Oshkosh MEMORANDUM DATE: January 18, 2018 TO: Honorable Mayor and Members of the Common Council FROM: Mark A. Rohloff, City Manager �� RE: Engineering Services Agreement with AECOM Technical Services, Inc. (AECOM) / 2018 Storm Water Management Assistance ($30,000) The Department of Public Works requested a proposal from AECOM for storm water management assistance services for the 2018 calendar year. This agreement is a "master services" agreement to cover a variety of on-call needs that may arise during the year. Project Authorizations will be prepared for each request for services that will define the scope of services and budget to be adhered to for those services. Services provided under this agreement typically include compliance with the Municipal Separate Storm Sewer System (MS4) permit, storm water pollution management analyses, and hydrologic and hydraulic modeling analyses, among other needs that may arise. AECOM was chosen for these services due to their knowledge of the City and vast experience with this type of work. The cost of these services is estimated not to exceed $30,000 and will be funded through the Storm Water Utility Operating Budget. Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a specialized nature, including engineering services, may be procured without the use of formal, sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report regarding this engineering services agreement. Please contact me if you have any questions concerning this engineering services agreement. MAR/jer 1:\ Engineering \2018 CONTRACTS \ AECOM SWM On Cal I \ AECOM CC Memo -2018 SW Mgmt Assist Eng Agreement_1-18-18.docx j► _COM Imagine it. /"►,_ v Delivered. Mr. James Rabe, PE, CPESC Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh, WI 54901 RECEIVED JAN 12 2018 DEPT OF PUBLIC WORKS OSHKOSH, WISCONSIN AECOM 558 North Main Street Oshkosh, WI 54901 aecom.com January 8, 2018 AECOM Proposal No. O PP -746008 Proposal for Stormwater Management On -Call Assistance during the 2018 Calendar Year for the City of Oshkosh Department of Public Works Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) is pleased to provide this Proposal for Stormwater Management On -Call Assistance during the calendar year 2018 (CY2018) for the City of Oshkosh (City) Department of Public Works. AECOM has been assisting the City with ongoing needs for the stormwater management program for over 10 years. AECOM's team is dedicated to continuing providing the high level of expertise and quality of service as provided in the past. With the recent evolution of a few of AECOM's staff, we are proposing the following team: Chuck Boehm, Senior Stormwater Manager; Paul Drew, Design and Modeling Engineer; Ashley Leisgang, Stormwater Resources Engineer; and John Voorhees, Senior Modeling Engineer, as the core support group. In addition, AECOM's group of professional staff that consists of Civil, Structural, Geotechnical and Environmental Engineers, Geologist, Construction Management and support staff is still available. The expertise AECOM staff can provide to the City not only covers planning, modeling and permitting but provides innovative approaches to problem solving, project design, and construction. AECOM staffs long history with the City has contributed to a high number of successful projects. This scope is a continuation of that work. Specifically, for 2018, AECOM will provide general stormwater assistance at the City's request. AECOM will assist City staff to address stormwater related issues including: compliance with the DNR Stormwater Permit; stormwater pollution management assessments, and other related topics at the City's discretion. Budget and Schedule This agreement is intended for use as a general master services account project contract for stormwater management assistance to the Department of Public Works, under which services will be authorized and invoiced on a task by task basis. For each project/task request for stormwater management support, AECOM will complete a Project Authorization/Work Order Form (attached) containing the scope of work and estimated costs. The Authorization Form will be submitted for approval to Mr. Rabe or other appropriate personnel in the Department of Public Works. Upon receipt of the authorized Work Order, AECOM will set up a task under this authorized AECOM project contract. This AECOM project contract will be considered complete when all the work and deliverables for the authorized Work Orders in CY2018 has been completed and submitted. If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the project site, The City shall provide right -of -access to the site to AECOM, its employees, agents, and contractors, to conduct the planned field observations or services. Based upon the above scope of services, and as discussed with the City, the estimated budget for this project contract is $30,000. The services described in this proposal will be provided on a time and materials basis. The services provided will be performed in accordance with the approved Fee Schedule and the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services. AECOM can begin providing these services immediately upon receipt of the signed Authorization Form (attached). K:\PROPOSAL\City of Oshkosh\OPP-746008_CY2018 Stormwater On-Call\OPP-746008_CY2018 Stormwater Mgmt Support Proposal.docx 1/5 /� _,.,COM Imagine it. /'ice Delivered. If you have any questions or need to clarify a point, please call Ashley Leisgang at 414-944-6109 or Chuck Boehm at 414-944-6138. Yours sincerely, AECOM Technical Services, Inc. tAshley` LeNlgang, P.E. Project Manager Enclosures: Authorization Project Authorization ("Work Order") Thomas J. tan, P.E. Wisconsin Water Business Line Leader KAPROPOSAL\City of Oshkosh\OPP-746008_CY2018 Stormwater On-Call\OPP-746008_CY2018 Stormwater Mgmt Support Proposal.docx 2/5 /� �C/�' M Imagine it. M� V�I� Delivered. 558 N Main Street Oshkosh, Wisconson 54901 920.236.6710 Authorization January 8, 2018 I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work for the Agreement for Stormwater Management Assistance during the 2018 Calendar Year for the City of Oshkosh Department of Public Works as described in AECOM's proposal number OPP-746008 dated January 8, 2018, with a budget authorization of $30,000 under the general terms and conditions specified in the proposal. Signature Date Mark A Rohloff Print Name City Manager Title/Organization Signature Date Pamela R. Ubrig Print Name City Clerk Title/Organization Signature Lynn A. Lorenson Print Name City Attorney Title/Organization Signature Trena Larson Print Name Director of Finance Title/Organization Date Date KAPROPOSAL\City of Oshkosh\OPP-746008_CY2018 Stormwater On-Call\OPP-746008_CY2018 Stormwater Mgmt Support Proposal.docx 315 /� ICOM Imagined. /'"�� Delivered. I agree to accept invoices from AECOM via e-mail and not postal mail: F] Yes Signature: E-mail address: Recipient MOMS.: Return to: Name: Ashley Leisgang 1555 N Rivercenter Drive, Suite 214 Address: Milwaukee, WI 53212 Email ashley.leisgang2aecom.com Phone: 414.944.6109 K:\PROPOSAL\City of Oshkosh\OPP-746008_CY2018 Stormwater On-Call\OPP-746008_CY2018 Stormwater Mgmt Support Proposal.docx 4/5 A_AECOM 920.235.0270 tel AECOM 558 North Main Street 920.235.0321 fax Oshkosh. WI 54901 PROJECT AUTHORIZATION NO. ("Work Order") Owner: Citv of Oshkosh Deoartment Public Works Authorized Office: 215 Church Avenue, P.O. Box 1130, Oshkosh, Wisconsin 54903-1130 Authorized Representative: James Rabe, P.E., CPESC, Director of Public Works City of Oshkosh Purchase Order No.: AECOM Project No.: The authorizing office requires performance of the following described Services: (List Services or attach AECOM Proposed Scope of Work, which has been accepted by client) Form of Compensation: ® Time and Materials: $ Additional Terms and Conditions (List any additional terms or conditions required): Authorized Services shall be performed in accordance with the terms and provisions of AECOM's Proposal OPP-746008 for Stormwater Management Assistance during the 2018 Calendar Year for the City of Oshkosh Department of Public Works, dated January 8, 2018. This Project Authorization shall be effective only upon date of signature of an authorized representative of the City of Oshkosh. AECOM Technical Services, Inc. City of Oshkosh Department of Public Works Authorized Representative Signature Authorized Representative Name Date: Project Budget Tracking: Authorized Representative Signature Authorized Representative Name Date: Total Project Budget $30,000.00 Project Authorization No. 1 (Name) Amount KAPROPOSAUCity of Oshkosh\OPP-746008_CY2018 Stormwater On-Ca11\0PP-746008_CY2018 Stormwater Mgmt Support Proposal.docx 5/5