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Home My WebLink About32. 18-53 JANUARY 23, 2018 18-53 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) AS AMENDED PURPOSE: APPROVE SPECIAL EVENT/OSHKOSH SAWDUST DAYS INC/ UTILIZE MENOMINEE PARK AND CITY STREETS FOR THE OSHKOSH SAWDUST DAYS FESTIVAL AND 5K WALK RUN/ JULY 1 -JULY 9, 2018 INITIATED BY: CITY ADMINISTRATION WHEREAS, the City of Oshkosh has received a special event application from Oshkosh Sawdust Days, Inc. (Ellen Schmidt) to utilize Menominee Park for the Oshkosh Sawdust Days event on Sunday, July 1, 2018 through Monday, July 9, 2018; and WHEREAS,Oshkosh Sawdust Days Inc., through their application,has requested to allow camping for vendors, overnight parking, glass bottles, and domesticated animals in the park; and WHEREAS, Oshkosh Sawdust Days Inc. requested that beer sales at Oshkosh Sawdust Days be extended to 10:30 p.m.; and WHEREAS, Oshkosh Sawdust Days Inc. has requested to allow amplified sound until 11:00 p.m. NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Oshkosh Sawdust Days,Inc. (Ellen Schmidt) to utilize Menominee Park (part of the boat launch area, Kiwanis shelter, gazebo, and two small shelters near the volley ball courts)for the Oshkosh Sawdust Days Festival on the following dates: Sunday, July 1, 2018 from 8:00 a.m. to 10:00 p.m. (set up) Monday, July 2, 2018 from 8:00 a.m. to 10:00 p.m. (set up) Tuesday, July 3, 2018, from 8:00 a.m. to 11:00 p.m. (set up/event start 4:00 p.m.) Wednesday, July 4, 2018 from 12:00 p.m. to 11:00 p.m. Thursday, July 5, 2018, from 12:00 p.m. to 11:00 p.m. Friday, July 6, 2018, from 12:00 p.m. to 11:00 p.m. Saturday, July 7, 2018, from 12:00 p.m. to 11:00 p.m. JANUARY 23, 2018 18-53 RESOLUTION CONT'D Sunday, July 8, 2018 from 8:00 a.m. to 10:00 p.m. (clean up) Monday, July 9, 2018 from 8:00 a.m. to 10:00 p.m. (clean up) to utilize city Streets (Hazel Street, Menominee Drive, and E. Murdock Avenue) on Saturday,July 7,2018,from 10:00 a.m. to 11:30 a.m. for the 5K Walk/Fun Run in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. An exception to the provisions of 19-4(B) to allow Sawdust Days vendors to camp in the Historical Village area. B. An exception to the provisions of 19-4(C)(3) of the City of Oshkosh Municipal Code is granted to allow Sawdust Days volunteers and vendors in the park until 12:00 a.m. C. An exception to the provisions of 19-4(H) to allow Sawdust Days re-enactors to have glass bottles in the park with Sawdust Days taking responsibility for any clean-up issues. D. An exception to the provisions of 19-4(D) of the City of Oshkosh Municipal Code to allow Sawdust Days vendors to have dogs in the camping areas with Sawdust Days taking responsibility to confirm current rabies vaccination & providing appropriate identification bands or tags as approved by the Winnebago County Health Department & Oshkosh Police Department. E. An exception to the provision of 19-4(A)(3) of the City of Oshkosh Municipal Code, to allow sales, amplified music or other amplification systems,carnival rides and other activities to continue after 10:00 p.m. on the condition that such sales, amplified music or other amplification systems, carnival rides and other activities shall cease no later than 49910:30 p.m. F. An exception to the provision of 4-24(13)(6) of the City of Oshkosh Municipal Code to allow the sales of alcoholic beverages after 9:00 p.m.on the condition that such sales shall cease no later than 40:3910:00 p.m. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. *BOLD &ITALICS INDICATE AMENDMENT JANUARY 23, 2018 18-53 RESOLUTION CONT'D Cost Estimates for Extraordinary Services Fire Department Inspections $88.50 (preliminary estimate) Paramedic Crew $573.75 (preliminary estimate) Ambulance $50.60 (preliminary estimate) Police Department Staffing $26,903.97 (preliminary estimate) N/P Signs & Cones $165 (preliminary estimate) Vehicle Use $512.36 (preliminary estimate) Streets Barricades/signs $110 (preliminary estimate) Staffing $143.07 (preliminary estimate) Vehicle Use $19.44 (preliminary estimate) Parks Staffing $3,849.51 (preliminary estimate) Vehicle Use $82.17 (preliminary estimate) 1 w 99j m 1 P " C CITY OF OSHKOSH SPECIAL EVENT P'ERMI'T APPLICATION GENERAL EVENT INFORMATION Special Application Fees: $25 (single day event); $05 (multi day event) Official Name of Special Event: a coA Lr , Start Date: ` End Date: - _... KION TUES WED THURS FRI SAT SUN Setup �` ✓ + '/ Start r a 12,I) t End I ok-1,I Cleanu ^� " Location of Event: Park/Public Property ,'Vi rf"7 e e- ✓ ❑ Public Street/Sidewalk/Alley/Right of Way ❑ Private Propety ri other Please List Streets That May be Closed or otherwise Affected by the Event: A Location of Event Parking: vo 41-4a /t/, y,i-PC z ,v "Af,0'''T,ted Attendance x:./,i,5�' .—,r,007 j�� , �r`'/� �rr��cs ✓ Estim e Per Day ❑ 0-250 ❑ 250-500 0 500-1,000 x 1,000-5000 ❑ 5,000+ Estimated Attendance Entire Event: 0-250 ❑ 250-500 ❑ 500-1,000 ❑ 1,000-5000 5,000+ Number of Booths: ❑ 0- 5 )4 25-50 ❑ 50-75 ❑ 75-100 ❑ 5,000+ Advertising Will Consist of: u Pre-event advertising through yard or other signs , ❑ Temporary directional / other signage during the event (no more than 24 hrs in advance) KEY Public Paid Parking Flea Market ■..... Volunteer Parking ••••• Vendor Camping Venders � � � � 1111 Public Paid Parking• -� � ��-� � � � � � � � Mainstage jbtl_ 8'Security Fence 41 0 0 0 0 0 . II Band Rides • : HQ Band r Parking -iornin__ ParkZoo Oil Sabor A Mexico Bounce House/Balls , �F ■. _._�� Band/Vol.Enter/Exit Grey Water 1 Volunteer/Band 000.0 _•.• Parking Band/Vol.Enter/Exit Fenced in Secured Area Dumpster ♦ %1 Sabor A Mexico Public Enter/ExitBeer/Bands ♦ Sawdust Days Beer/Bands Beer/Bands @♦�,i' r r Vendors Amvet's Beer/Food Sheridan's Midway Handicap Parking Corvette Club Fence in Secured Area IJ I Historical Area Possible Menomonee India Village " 2018 Food/Soda/Water . Proposed 1700 Fir Traders .. Reenactment Village Sawdust Days �. Layout . Thomas A. Guenther Sr tom@bgwave.com Google Earth ,k .., (920) 235-7197 42017 Googie `:V�- IL M 4 i . � Midway �e - i � yM 1 3 i -aa �� NIL �4W z - Irib -- --- _-----'- � fp Ife pedestrian g — — — : ®light - tower pedest to ribbon fence I ®vehicle ga curb ramp tower _ sr curb ramp n AL- OA&WO%tfi- fence and gates are correct if this is the only parking i did not have anything to do with light tower placement we should probably ribbon fence the east perimeter also to 2016 existing fence although i know one was at the intersection prevent vehicles from exiting toward the zoo not sure of actual location not done in the past as this area was typically 2017 added fence i believe we should have another as shown only used on the 4th on ball diamond lighting the parking area proposed ribbon fenceshown as ------------------- AA A History A Village ,.Nq 1WRO AfWAA Food Soft Drink r Proposes Menomine Indian ' Village �-