Loading...
HomeMy WebLinkAbout02. Common Council Minutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN JANUARY 9, 2018 MEETING held Tuesday, January 9, 2018, at 5:00 p.m. in room 404 at City Hall. Mayor Cummings presided. PRESENT: Council Members Steven Herman, Caroline Panske, Jake Krause, Lori Palmeri and Mayor Steve Cummings EXCUSED: Council Members Deb Allison-Aasby and Tom Pech, Jr. ALSO PRESENT: Pamela Ubrig, City Clerk. MOTION: TO CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURSIDICTION AND EXERCISES RESPONSIBILITY. (Herman; second, Panske) CARRIED: Ayes (5) Herman, Panske, Krause, Palmeri, Mayor Cummings MOTION: ADJOURN (Herman; second, Cummings) CARRIED: VOICE VOTE The meeting adjourned at 5:01 p.m. PAMELA R. UBRIG CITY CLERK PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN JANUARY 9, 2018 REGULAR MEETING held Tuesday, January 9, 2018, at 6:00 p.m. in Council Chambers, City Hall Mayor Cummings presided. PRESENT: Council Members Deb Allison-Aasby, Steven Herman, Caroline Panske, Jake Krause, Lori Palmeri and Mayor Steve Cummings EXCUSED: Council Member Tom Pech, Jr. ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Allen Davis, Director of Community Development Council Member Allison-Aasby read the Invocation. The Pledge of Allegiance was led by Kaitlin Rost, Gracie Jean Zahner & Andree Cardinal from Carl Traeger Elementary School; and, Olive Rost from Carl Traeger Middle School. INTRODUCTION OF CITY STAFF Ms. Lorenson introduced Amy Vanden Hogen, Assistant City Attorney. CITIZEN STATEMENTS There were no citizen statements to Council. CONSENT AGENDA Report of Sills by the Finance Director Receipt & Filing of Oshkosh Public Museum Minutes from November 2, 2017 Receipt & Filing of Common Council Minutes from November 28 & December 12, 2017 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Resolution 18-01 Approve Interagency Agreement for Level "B" Hazardous Materials (HAZMAT) Response Services with Winnebago County Resolution 18-02 Approve Specific Implementation Plan Amendment for Construction of a Garage Building at 500 South Oakwood Road — Mercy Medical Center (Plan Commission Recommends Approval) Resolution 18-03 Approve Spot Blight Designation; Authorize Redevelopment Authority to Acquire 948 West 41h Avenue ($19,000.00) (Redevelopment Authority Recommends Approval) Resolution 18-04 Approve Budget Amendment for Community Development Block Grant Revolving Loan Fund ($800,000.00) & Senior Center Building Account ($5,000.00) Council Member Herman asked for an explanation of the revisions. Mr. Rohloff stated it was related to the new Munis software. Trena Larson, Director of Finance, explained the original budget was being amended by fully funded items. She stated there would be a room renovation at the Senior Center to enable expansion of existing programming. She explained the Community Development Block Grant (CDBG) program would utilize existing and new funds to assist with down- payment assistance. She stated the room renovation at the Senior Center had not been anticipated with the initial budget, however, there was available funding. Council Member Palmeri asked for an explanation of how the $800,000 would be allocated in 2018. Mr. Davis stated he believed the total included any repayments from previous loans/mortgages that had been satisfied. He explained it was a repayment program, which made it difficult to predict how much money would come in on an annual basis. He stated the program had evolved a fund for owner rehab projects, owner assistance down-payments and rental rehabilitation. He explained the total included the anticipation of any kind of award from the federal government or CDBG funds for 2018, which included the entire list of CDBG activities such as public services and other items that were commonly listed in block grant funds. He explained the Munis software had not correctly reflected the information and had needed to be updated. 2 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Council Member Palmeri questioned if it was anticipated that the City would utilize the full funds that were received in 2018. Mr. Davis stated yes, the repayment funds would need to be utilized first and then the new funds received from CDBG could be spent. Council Member Palmeri questioned in addition to providing down-payment assistance and owner/rental rehabilitation,were there additional items that the funds would be used for in 2018. Ms. Larson stated the funds were limited to use for rehabilitation and down-payment assistance. She explained there was other CDBG funding that could be utilized for other purposes, however, the specific funds Council Member Palmeri was referring to was specifically designated for rehabilitation and down-payment assistance. Resolution 18-05 Approve General Development Plan& Conditional Use Permit for a Dog Daycare & Overnight Boarding at 2575 State Road 44 (Plan Commission Recommends Approval) Resolution 18-06 Approve Special Event — Otter Street Fishing Club to utilize Menominee Park & Millers Bay Boat Launch Parking Lot for the Otter Street Winter Fisheree /January 31 through February 3, 2018 Resolution 18-07 Approve Special Event — Battle on Sago Foundation utilize Menominee Park & Millers Bay Boat Launch Parking Lot for the Battle on Sago Ice Fishing event/February 23 & 24, 2018 Resolution 18-08 Approve Special Event — National Alliance on Mental Illness (NAMI) to utilize City streets for the Oshkosh 5K for Mental Health & Suicide Awareness held at the Oshkosh North High School/May 5, 2018 Resolution 18-09 Approve Special Event — Otter Street Fishing Club & Battle on Sago to utilize Menominee Park for the Otter Street Walleye Tournament /June 15, 16 & 17, 2018 Resolution 18-10 Approve Special Event—UW Oshkosh to utilize Menominee Park & City streets for the Titan 5K/August 4, 2018 3 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Resolution 18-11 Approve Special Event — Otter Street Fishing Club to utilize Menominee Park Ames Point for the Otter Street Kids Fisheree / August 10 & 11, 2018 Resolution 18-12 Approve Special Event — Dutrirun to utilize City streets & Menominee Park for Race the Lake /August 26, 2018 Resolution 18-13 Disallowance of Claim by Celia Sawicki Resolution 18-14 Approve Appointments to the following: Oshkosh Housing Authority Long Range Finance Committee Plan Commission Resolution 18-15 Approve Special "Class S" License, Agent Change for Combination "Class A" License, Operator Licenses & Secondhand Dealer Licenses MOTION: ADOPT CONSENT AGENDA (Herman; second, Allison-Aasby) CARRIED: Ayes (6) Allison-Aasby, Herman, Panske, Krause, Palmeri, Mayor Cummings ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 18-16 Modify Parking Regulations on 91h Avenue FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-17 Amend Penalties for Possession of Marijuana/Adults FIRST READING MOTION: WITHDRAW (Herman; second, Palmeri) CARRIED: Ayes (6) Allison-Aasby, Herman, Panske, Krause, Palmeri, Mayor Cummings Mayor Cummings requested those who wished to speak on ordinances 18-17 and 18-18 remember that it was not the time to debate the pros/cons or legalization of marijuana and discussion should be focused on the items in the ordinances. 4 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Council Member Herman asked for an explanation of ordinances 18-17 and 18-18. Ms. Lorenson explained both of the ordinances were the result of direction provided to City staff at the December 121h Council meeting. She stated ordinance 18-17 had been direction from Council Member Krause to reduce the fine to $50 for a first offense of possession of marijuana where the amount possessed was equal to or less than 7 grams, and $150 for a first offense of possession where the amount possessed was greater than 7 grams and less than or equal to 28 grams. She explained ordinance 18-18 was the result of direction from Council Member Pech to reduce the forfeiture for first offense possession of marijuana to $200. Council Member Herman questioned if ordinance 18-18 had tiers. Ms. Lorenson stated no. Council Member Krause stated he understood there was concern related to how to weigh the marijuana. He explained it was easy to weigh if it was in plant form or in a cigarette, however, it was difficult to determine the weight if it was in a brownie or edible. He questioned if there was a way to construct the ordinance to refer to the weight of pure marijuana and not a brownie or other edible. Dean Smith, Chief of Police, stated he would defer to the City Attorney. He explained in his opinion they would be able to weigh plant material and not an edible. Council Member Krause stated weighing an edible would result in a weight over 25 grams which would result in a felony. Chief Smith stated including the tiers related to weight in the ordinance would require the City to prove the material weighed a specific amount and provide documentation to the court. Council Member Krause stated he understood other municipalities had tiered systems that were successful. Chief Smith stated he believed Council Member Krause had indicated La Crosse had an ordinance related to weight, and limited the amount to 7 grams. Council Member Krause asked how they weighed the material. 5 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Chief Smith stated they estimated based on how much appeared to be present; he explained he did not want his department to operate that way. Council Member Krause explained he believed it would not be difficult to visually identify 7 grams versus 25 grams. Chief Smith stated that was correct; La Crosse limited their ordinance to 7 grams and anything above that amount was a criminal offense. Council Member Panske asked for an explanation of the procedure related to an individual possessing marijuana. She stated she did not understand why the police department was opposed to a tiered ordinance based on weight. Chief Smith indicated a police officer would have discretion to charge an individual with an ordinance violation or a criminal violation, depending on the circumstances of the case. He explained the concern related to weight occurred when an edible, or an oil/wax was involved; it would result in the individual being charged criminally. He stated this would limit the officers' ability to use discretion. Council Member Panske questioned what the current procedures were related to weighing plant material. Chief Smith stated they did not need to weigh plant material; it was chemically tested by court approved test kits. Council Member Panske questioned where those tests were completed. Chief Smith stated officers carried the kits and tested the material on location. Council Member Panske questioned if each squad car was supplied with test kits and not scales. Chief Smith stated that was correct. He explained if scales became necessary they would have to remain calibrated and be routinely tested, therefore if weight was used as part of the element of the crime, the material, and potentially the individual in possession of the material, would need to be taken to police headquarters to be weighed/tested. Council Member Palmeri questioned if Council were to adopt the tiered ordinance if it could end up doing the opposite of what the original petition intended, due to the weight 6 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 restrictions creating more criminal charges as more material would have to go to the crime lab. She stated she was not certain if she correctly interpreted the implications. Chief Smith stated it would be possible that additional criminal charges could be a consequence. He explained anytime an edible was encountered, it would result in a criminal charge due to the weight restrictions. He stated under the current ordinance, the edible could be tested for THC and the individual would likely be issued an ordinance violation ticket. Council Member Krause questioned if it was possible to have an ordinance specific to plant based marijuana material and rolled cigarettes. Ms. Lorenson explained it would be challenging to write, however, Council could provide direction to City staff to do so. She explained the concern was that adding weight would result in overcharging for something that was currently being cited as an ordinance violation. She stated it would limit the amount of discretion officers were able to use. Council Member Krause stated he did not want unintended consequences to occur. He explained he understood the concern with weighing edibles. He questioned if eliminating edibles from the ordinance would make the enforcement easier for the officers. Chief Smith explained it would, although including the weight would still result in individuals needing to be taken to the police department. Council Member Krause stated he believed it would be in the individual's best interest to spend the short amount of time at the police department to have the material weighed. Chief Smith explained the officer would have the discretion to charge criminally depending on the situation. Council Member Panske asked for an explanation of how Council could amend the ordinance to refer solely to plant based/rolled material. Ms. Lorenson stated it was a first reading and the public comment portion had not taken place yet, therefore it was not the time for an amendment. Council Member Panske stated she understood; she was asking if it was something Council would be able to do by specifying raw or rolled material. 7 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Ms. Lorenson stated Council would be able to provide City staff that direction; she would need to exercise due diligence in drafting the verbiage and bring the amendment back to Council for the second reading. Mayor Cummings stated he believed Council needed to provide City staff more specific direction. He explained he believed there needed to be more Council consensus before direction was provided to City staff. Council Member Krause questioned if both ordinances could be placed on the following Council agenda and amended at that time if necessary. Ms. Lorenson stated yes; that was the typical course of action. Council Member Krause stated Council Member Pech was not present to vote and should be considered on such a substantial topic. Council Member Panske stated she agreed with Council Member Krause. Council Member Krause questioned if City staff would be able to research the legality of referencing 'pure' marijuana, not edibles, for the tiered system. Ms. Lorenson stated yes. Council Member Herman stated Council would not be able to pass both ordinances as they would conflict with each other. He explained he believed Council needed to decide which ordinance to pursue and provide clear direction to City staff. He stated he did not support the tiered ordinance as it would result in officers spending a considerable amount of time testing/weighing substances. He explained he did not believe it would accomplish what the individuals who circulated the petition wanted. He stated police officers did not make the decision to make an arrest based on the amount of the fine; they enforced state statutes. He explained Council needed to decide which ordinance to pursue and adopt it at the next Council meeting. Council Member Palmeri stated she believed Council would be doing a disservice to the people who had signed the petition if they adopted the tiered ordinance, and believed it would overcomplicate the situation, potentially resulting in unintended negative consequences. She explained she would be in favor of adopting 18-18 as it was more straightforward and simplified; she stated Council could discuss amending the dollar amount. 8 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Council Member Krause stated he would support 18-18 if Council amended the forefeiture to a smaller amount and specified it was related to pure marijuana. He explained he disagreed with the $200 fine as it was out of line with other progressive cities in Wisconsin. Council Member Panske questioned if Council Member Palmeri would suggest the forfeiture amount in 18-18 be decreased. Council Member Palmeri stated she believed 25 grams or less could be reduced to between $150 and $175. She explained she believed it would be a compromise between the two ordinances without overcomplicating things. Council Member Panske explained she understood what Council Member Herman had stated in regards to complicating the issue. She stated she would be willing to support 18-18 with an amendment reducing the forfeiture amount to $150. Ms. Lorenson stated the forfeiture amount could be amended at the second reading. Sharon Koerner, 709 Merritt Avenue, stated she believed this was a state issue. She explained marijuana possession was illegal, and it was a waste of resources to dedicate time to reduce the fine for those individuals breaking the law. She stated she had discovered that if the fine was over$200,individuals were able to make payments instead of paying it in a lump sum. She explained she learned a number of the arrests that were made were not due solely to marijuana possession, they were a result of an altercation or speeding. She stated she had experience with marijuana, and people reacted differently to the drug. She explained she believed it gave the wrong message to young people in the community if the City lowered the fine. She stated she resented that the City was wasting time considering reducing the fine when there were more pressing matters at hand. She explained Marinette had recently adopted an ordinance that prevented the sale and use of marijuana in any form, in the event the state passed a law legalizing marijuana, the City would be able to uphold their ordinance. Dan Rylance, 602 E. Parkway Avenue, stated he had been involved in the petition process. He explained he did not support either proposed ordinance and believed Council needed to address what the petitioners had been asking for. He stated he was frustrated by the sequence of events. Mark Kelderman, W2457 Lomira Drive, Brownsville, explained the ordinance in Marinette had been overturned by the courts. He stated it was his understanding that the police were arresting 1 person every 3 days in Oshkosh for possession. He explained 9 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 he believed Council was ignoring what the petitioners had requested. He stated an amount should be decided upon and Council should vote. Ordinance 18-18 Amend Penalties for Possession of Marijuana/Adults MOTION: WITHDRAW (Krause; second, Panske) MOTION WITHDRAWN, SECOND WITHDRAWN FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-19 Authorize the Chief of Police and/or Director of Transportation to Establish Temporary Speed Limits for Special Events FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-20 Create Premier Economic Development District/ Sawdust District FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-21 Approve Zone Change from Suburban Mixed Use District (SMU) to Suburban Mixed Use District with Planned Development Overlay (SMU-PD); 2130-2150 South Washburn Street (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Ordinance 18-22 Approve Amendment to Zoning Ordinance to Create Section 30-59 Corporate Business Park District (CSP) (Staff Recommends Waiving the Rules & Adopting on First Reading) (Plan Commission Recommends Approval) MOTION: SUSPEND RULES (Herman; second, Allison-Aasby) CARRIED: Ayes (6) Allison-Aasby, Herman, Panske, Krause, Palmeri, Mayor Cummings MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (5) Allison-Aasby, Herman, Krause, Palmeri, Mayor Cummings Noes (1) Panske 10 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Council Member Panske stated she initially had supported the amendment to the zoning ordinance as she had believed it would create higher end design standards and appropriate materials. She explained she had been surprised when she learned it would exclude certain types of stores such as tobacco/paraphernalia shops, adult book/video stores, tattoo parlors, car washes and body piercing studios. She stated she had a hard time supporting the change if it excluded specific types of businesses; she stated she felt the businesses could exist in the area as long as they fell under the design standards and appropriate materials, therefore she would not support the ordinance. Council Member Palmeri asked for an explanation of what 'support of retail' meant. Darryn Burich, Planning Services Manager, stated in researching business park districts in different municipalities, surrounding the business park tended to be restaurants, gyms and retail shops that support those working in the business park. He explained the excluded uses were items that the plan commission did not think would add to the quality environment of the district. He stated when an adult video store had been proposed near the south-west industrial park, there had been concern from the corporate community that they did not want to expose clients or business partners to those types of businesses. Council Member Palmeri questioned if a gas station would be allowed. Mr. Burich stated it would be possible under a conditional use permit. Council Member Palmeri questioned why a car wash would not be allowed. Mr. Burich explained it was the result of concerns that had been expressed by the plan commission. Council Member Palmeri stated it appeared to be subjective, and dependent on the type of retail business. Mr. Burich explained he believed there were certain types of businesses, such as adult stores or strip clubs, which did not fit into the specific neighborhood environment they were trying to create, that revolved around the business park. Mayor Cummings stated the area would serve as a gateway to the community, and it was the City's first change to design a gateway correctly from the beginning. 11 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Mr. Rohloff explained based on portions of the plan commission discussion, he believed car washes had been excluded was due to the noise concern. He stated there was an existing car wash, which could exist as a legal non-conforming use. Ordinance 18-23 Approve Zone Change from Institutional District (I), Suburban Mixed Use District (SMU), Suburban Mixed Use District with Planned Development (SMU-PD) & Single Family Residential 2 District (SR-2) to Corporate Business Park with a Planned Development Overlay for Property located at 1634 through 1900 Oshkosh Avenue & 1886 through 1936 Rath Lane (Staff Recommends Waiving the Rules &Adopting on First Reading) (Plan Commission Recommends Approval) MOTION: SUSPEND RULES (Allison-Aasby; second, Herman) CARRIED: Ayes (6) Allison-Aasby, Herman, Panske, Krause, Palmeri, Mayor Cummings MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (6) Allison-Aasby, Herman, Panske, Krause, Palmeri, Mayor Cummings Council Member Herman asked for an explanation of the proposed zone change. Mr. Davis stated the zone change would apply the district that the City recently created to the Oshkosh Corporation parcels and Oshkosh Avenue frontage parcels. Darryn Burich, Planning Services Manager, presented a map that showed the parcels. Mr. Rohloff explained the only portion of Lakeshore Golf Course that would be rezoned was the portion dedicated to Oshkosh Corporation; the balance of the land would remain in its current zoning. Resolution 18-24 Approve Agreement for Purchase & Sale of Property with Oshkosh Corporation for portion of Lakeshore Municipal Golf Course MOTION: ADOPT (Herman; second, Palmeri) CARRIED: Ayes (5) Allison-Aasby, Herman, Panske, Palmeri, Mayor Cummings Present (1) Krause 12 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Cummings explained there would be a joint workshop with the traffic review board and plan commission to discuss the Oshkosh Avenue traffic impact study on January 301h at 5:30 p.m. Mr. Rohloff stated as soon as City staff received the results of the study, they would provide it to Council to allow for review in advance of the workshop. Mayor Cummings explained there was a joint meeting with the Oshkosh Area School Board scheduled for January 31s' at 6:00 p.m. Mr. Rohloff stated the only agenda item so far was the concern about transportation for students that had been brought up at the previous Council meeting. He encouraged Council to provide suggestions for meeting topics. Council Member Palmeri stated the League of Women Voters was presenting a speaker on that topic at a lunch meeting the following day, January 101h James Rabe, Director of Public Works, explained Court Street was in the 2018 CIP to be reconstructed from Ceape Avenue to Washington Avenue, in conjunction with Otter Avenue and Washington Avenue. He stated there were several design options that City staff would like Council to provide direction on. Steve Gohde, Assistant Director of Public Works, described the current width of the various portions of Court Street. He explained angled parking was being considered in the reconstruction, and due to City policy, typically adjacent business owners were responsible for the cost of that parking. He stated property owners had questioned the cost of the parking as they believed it would be a community benefit as opposed to a benefit solely related to the businesses. He requested direction from Council in regards to the street width and parking. Council Member Palmeri explained it was her understanding that there was varying widths on the three blocks of Court Street that was scheduled for reconstruction. Mr. Gohde stated with current pavement, yes. Council Member Pech arrived at 7:13 p.m. 13 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Council Member Palmeri explained she understood they were considering narrowing the street, due to the comprehensive plan suggesting 36 feet as opposed to 38 feet. She questioned due to the close proximity of the fire station, if emergency response vehicles would be slowed down if the street was narrowed and parallel parking established. Mr. Rabe stated emergency response vehicles did not exit onto Court Street; they exited onto Ceape Avenue. Mr. Rohloff explained that if the emergency vehicles needed to go west on Ceape, they utilized their lights/sirens and travelled the wrong way down the one-way street. Council Member Palmeri stated there was varied opinion on angled parking. She questioned if the streets remained unaligned, would the existing shift keep traffic to a slower pace. Mr. Rabe explained narrowing the street would significantly slow traffic down on Court Street. He stated City staff was recommending 38 feet, which varied slightly from the comprehensive plan's standard recommendation of 36 feet. Council Member Palmeri questioned why City staff recommended 38 feet. Mr. Rabe stated with parallel parking on both sides, the 38 feet width would allow for 11 foot driving lanes. Council Member Panske stated she supported the 38 feet width and believed as long as City staff had worked with the businesses, she did not believe angled parking was necessary. Council Member Herman questioned how many angled parking spots would be lost. Mr. Gohde stated 9, and parallel parking would allow for a similar number of spots. Council Member Herman stated he would support the 38 feet width with parallel parking. Mr. Rohloff thanked Council for their direction and explained City staff would begin designing the street. He stated he had previously provided Council with the results of a survey completed by the various boards/commissions, Council and City staff. He explained within the Council packet was a document that showed the areas where a majority of the respondents, 60% or more, indicated they felt strongly. He stated he 14 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 separated Council's responses so they could see where they stood as a whole. He reviewed the various standout responses, and indicated terms would end in May, therefore decisions regarding the boards/commissions should be made relatively soon. He explained there were various ways boards/commissions could be combined without immediately reducing membership, instead reducing it over time. He explained he would put the topic on a future agenda for Council to provide official direction, and the two most notable responses were in favor of combining the traffic review board with the parking utility, and the Grand Opera House advisory board with the landmarks commission. Council Member Palmeri stated she was a member of the parking utility; the group had not met as frequently as they had when the parking study was being completed. She questioned if bike and ped should be combined into the traffic advisory board. Council Member Panske stated she would not recommend that as the committee had sufficient work to complete on their own. She explained they were better suited to be a freestanding committee. Council Member Krause stated he was a member of the traffic advisory board and thought it would be possible to combine with a different board if the meeting length was extended. He questioned what kind of feedback had been received for changing membership criteria. Mr. Rohloff stated the response had been relatively low, and Council had not had a strong opinion. He explained it had been discussed during a meeting with the Mayor and the chairs of the various boards/commissions, as a suggestion to increase membership. Council Member Herman stated during his 8 years on Council he had served on a number of the boards/commissions. He explained he believed the parking utility and traffic review boards could be combined. He stated the arts and beautification committee was relatively new, and he believed they should have time to determine their direction before combining with a different group. He explained he thought the Grand Opera House advisory board would be well suited to join the landmarks commission. He stated he felt the long range finance committee and transit advisory board should remain standalone committees. He explained he believed there could be streamlining of the processes of topics that were brought through the various boards/commissions, as the process was often slowed down. Mr. Rohloff stated that had not been the scope of the research, and there was a variety of opinions on that topic. 15 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Mayor Cummings encouraged any citizen interested to apply for a board/commission. Council Member Panske stated she understood Council Member Herman's point, and believed there were opportunities for workshops to move items through the boards/commissions faster. She stated she agreed with combining parking utility with traffic advisory, and the Grand Opera House advisory board with the landmarks commission. Mr. Rohloff stated City staff would prepare an item for the next Council agenda to allow Council to provide additional direction. He explained the transition language would take time to develop. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS Mayor Cummings stated he and Council Member Palmeri had given testimony in Madison the previous Wednesday in regards to the proposed rental inspection bill. Council Member Palmeri stated they had each been able to provide short testimonies regarding the rental inspection bills SB-639 and AB-771, and Mr. Rohloff had provided testimony regarding the developer bill AB-770. She stated they had testified in opposition to the bills as the changes recommended going back to the complaint based format, and the City had passed an ordinance in the previous year requiring a regular interval of inspections for rental housing. She explained there had been a number of people testifying from all over the state, and it had been interesting to hear the variety of ways municipalities had chosen to address the issue. She stated she understood a number of compromises would be made that would allow municipalities to target specific geographic areas as opposed to requiring a city-wide program. Mayor Cummings stated there had been a good cross-section of individuals from various parts of the state, and regardless of the size of the community, it seemed as though each community was experiencing a problem in unsafe/unsanitary housing conditions. He explained he believed it was important for the state to allow municipalities to have local control and fix their own problems. He stated they felt encouraged and he believed the testimony had been well received. 16 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Mr. Rohloff explained he believed the original legislation was not good; he was hopeful that the proposed amendments would be received by the committee and forwarded. He stated while he was optimistic, it was important to closely watch the process. He explained Council Member Palmeri had focused on the tenant perspective which added an important element as there were no tenants present to testify. He stated he agreed it was beneficial to have control at a local level. CITY MANAGER ANNO UNCEMENTS & STATEMENTS Mr. Rohloff explained the City had contracted with a company called POLCO, which provided civic engagement surveying. He stated the first project that would utilize the software was determining what should be done with the balance of Lakeshore Golf Course. He explained once an individual registered for the survey, their demographic information would remain on file, therefore they would not need to re-enter the information for future surveys. He stated while there was not enough time to launch it this year, it would be possible to use the software as the new platform for the annual citizen survey. Council Member Herman stated the purpose was to gain public input, as many meetings and workshops were not well attended by citizens. He explained there were verifications in place that allowed only one survey per person. He stated gathering input from the citizens would help in topic discussions on the boards/commissions as well as Council. He explained the survey for the remaining golf course land would be ready in approximately a week, and be available for 7-10 days. Council Member Palmeri questioned how the software confirmed an individual was a resident of Oshkosh. Council Member Herman indicated respondents would need to enter their name and he believed there was additional verification information required. Mr. Rohloff stated POLCO had explained the technical aspects of how their software could use geo-technics to determine if the respondent was a resident. Council Member Palmeri questioned what would prevent an individual from entering their neighbor's name/address. Council Member Herman stated he was not certain. 17 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Council Member Panske questioned who would decide which questions were posted. Mr. Rohloff stated there would be a centralized City staff member, likely Emily Springstroh, responsible. He explained it was important not to inundate the public with surveys and dilute the effectiveness of the tool. He stated it was a Wisconsin based company with multiple users throughout the state that could be used to provide advice on how to use the software effectively. Council Member Panske questioned who would receive the results. Mr. Rohloff stated he believed City staff would wait until the survey was closed and then provide the results to the applicable group and with the public. Council Member Panske explained she believed it should be available to the public and transparent. Mr. Rohloff stated some items, such as the citizen survey, would have additional work prior to the results being shared. Council Member Palmeri questioned if there had been discussion about how the product could help the survey reach different demographics. Mr. Rohloff stated the company did not make specific recommendations on how to improve that, however, the software would provide aggregate demographic data to allow City staff to identify areas that were underrepresented. He explained there had been several agenda items related to the sale/redevelopment of the golf course to Oshkosh Corporation. He stated the developers agreement would be discussed in closed session and brought forward in approximately a month. He explained archaeological concerns were being addressed, similar to the process that had taken place with Say Shore Drive. Council Member Pech questioned if the 'move in' date was December of 2019. Mr. Rohloff explained City staff had put that date in the tentative schedule, however, Oshkosh Corporation hoped to be on site in fall of 2019. Mayor Cummings questioned if they had received the archaeological study results from Say Shore Drive. James Rabe,Director of Public Works, stated to his knowledge, City staff had not received a final report. 18 PROCEEDINGS OF THE COMMON COUNCIL—JANUARY 9, 2018 Mayor Cummings questioned how much the archaeological work at Say Shore Drive had cost. Mr. Rabe stated he did not recall the specific amount. Mr. Rohloff stated related to the archaeological work at Lake Shore Golf Course, any recovered items with historical significance would be turned over to the Oshkosh Public Museum. MOTION: TO CONVENE INTO CLOSED SESSION PURSUANT TO 19.85(1)(E) OF THE WISCONSIN STATE STATUTES TO DISCUSS BARGAINING OPTIONS, STRATEGY, PARAMETERS AND TERMS RELATED TO THE NEGOTIATION OF AN AGREEMENT WITH OSHKOSH CORPORATION FOR THE DEVELOPMENT OF A PORTION OF LAKESHORE MUNICIPAL GOLF COURSE AND TO DISCUSS BARGAINING OPTIONS, STRATEGY, PARAMETERS, AND TERMS RELATED TO THE POTENTIAL PURCHASE OF PROPERTY NEAR THE INTERSECTION OF OSHKOSH AVENUE AND SAWYER STREET WHERE COMPETITIVE BARGAINING REASONS REQUIRE A CLOSED SESSION (Herman; second, Pech). CARRIED: Ayes (7) Allison-Aasby, Herman, Panske, Krause, Pech, Palmeri, Mayor Cummings MOTION: ADJOURN (Herman; second, Palmeri) CARRIED: VOICE VOTE The meeting adjourned at 7:52 p.m. PAMELA R. UBRIG CITY CLERK 19