HomeMy WebLinkAboutAECOM Amendment South Shore West Riverwalk Expansion 60548924Mr. Allen Davis
Director of Community Development
City of Oshkosh
215 Chruch Avenue
PO Box 1130
Oshkosh, WI 54903-1130
AECOM
558 North Main Street
Oshkosh, WI 54901
aecom.com
Date
October 13, 2017
AECOM Project No.
60548924
Amendment Request Number 1 for Design, Bidding, Construction, Environmental and Grant Administration Services
for the South Shore West Upland Property Segment Riverwalk Expansion in Oshkosh, Wisconsin
Dear Mr. Davis,
AECOM Technical Services, Inc. (AECOM) is pleased to present the City of Oshkosh (City) with this Amendment
Request Number 1 to AECOM Project Number 60548924 (City Purchase Order 129790) for professional services
involved with Design, Bidding, Construction, Environmental and Grant Administration services for the South Shore
West Jeld-Wen Upland Property base bid (Station 12+00 to 18+97) and Alternate Bid 1 (Station 9+00 to 12+00). This
amendment is adding Construction, Environmental and Grant Administration services for the Alternate Bid Item 2
(Station 0+55 to 9+00) and Alternate Bid Item 3 (Station -0+50 to 0+55) of the Riverwalk Expansion in Oshkosh,
Wisconsin. The original proposal included Construction, Environmental and Grant Administration services for the
Base Bid and Alternate 1 only. This proposal adds similar services for Alternate Bid Items 2 and 3. This amendment
presents our understanding of the project, our proposed scope and estimated project fees for the additional services.
Project Understanding
The added extent of the proposed Jeld-Wen property Riverwalk segment will extend from the current end of the Boat
Works Bridge to Station 9+00 which is an extension of the west end of the work covered under the original proposal.
AECOM provided a similar scope of services for previous south shore Riverwalk segments: Wm. Steiger Park (2012-
2013), Boat Works (2013-2015), East of Oregon (2015) and South Shore West Jeld-Wen Property Segment Station
12+00 to 17+50 sheet pile wall (2016).
The proposed South Shore West Upland Jeld-Wen Property Segment Riverwalk Alternate 2 will include the following
elements as referenced to the station locations shown in the Bid Document drawings dated August 22, 2017:
• Erosion Control and Site Restoration.
• Riprap riverbank shoreline protection.
• 12 foot wide concrete walkway with bench bump -outs (approximately 550 LF).
• Elevated board walk over a mapped wetland (approximately 300 LF).
• Communication and electrical conduits, wiring, connectors, fuses, vaults, hand holes and lighting (overhead
fixtures assembly and installation at approximate 100 foot intervals and bollard lighting at approximate 50 foot
intervals).
• Three (3) new 36 -inch diameter storm sewer outfalls.
The proposed South Shore West Upland Jeld-Wen Property Segment Riverwalk Alternate 3 will include the following
elements as referenced to the station locations shown in Bid Document drawings dated August 22, 2017:
Site Grubbing and tree removal.
12 foot wide concrete walkway with bench bump -outs (approximately 30 LF).
Boat Works approach ramp and associated wing wall (approximately 20 LF).
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AECOM
Natural bank protection including coir logs and vegetation (approximately 50 LF).
Disassemble and Relocation of the CN Bridge Portal.
The above -noted South Shore West Upland Jeld-Wen Property Segment Riverwalk elements have been approved for
construction by regulatory agencies. A Chapter 30 Individual Permit approval dated July 16, 2015 has been received
from the Wisconsin Department of Natural Resources (WDNR), and a General Permit GP -004 dated July 22, 2015
has been received from the United States Army Corps of Engineers (USCOE). City of Oshkosh Site Plan review was
completed on September 1, 2015. AECOM is in the process of requesting extension for both permits.
AECOM will assist in preparation of grant submittals. The City will prepare the final required submittals for each
grant.
To expedite the processing of the landfill profile acceptance applications and soil removal activities for this
project, if required, the City will delegate authority to AECOM to sign the waste profile application and
transportation manifests on behalf of (acting as an agent for) the City. It is understood the City will remain the
responsible party for all final decisions regarding management and disposal of contaminated materials
encountered during this project. By authorizing the proposal, the City will also be authorizing Paul F. Timm and
his designees of AECOM to act as the authorized agent for the City for completion of the waste profile and
transportation manifests, as needed, for the disposal of the contaminated soil and/or sediment under this
contract.
• The City will purchase the nautical light fixtures, poles and bollard lighting and have these available for
contractor installation.
• The City will purchase and install the benches.
• The City will pay all permit fees.
• The City will pay all Landfill Tipping Fees
Scope of Services
The following briefly describes our proposed scope of services.
Task A: Construction -Related Services
AECOM will provide Resident Project Representative (RPR) services. Our budget assumes a construction time frame
of thirteen (13) weeks for Alternate 2, and two (2) weeks for Alternate 3. AECOM will provide a RPR and on-site
testing staff as -needed to document construction. Field and laboratory testing will be provided as necessary to
document compliance or noncompliance with project plans and specifications. In addition, we will work with the City
and contractor on contract administration issues. A summary of tasks is provided below.
• Provide a RPR on site during construction events as project requirements dictate.
• Provide part time on-site testing staff as needed during the project.
• Work as interface between stake holders and contractor.
• Review contractor's progress schedule, schedule of submittals/submissions, and schedule of values prepared by
contractor, and consult with the City concerning their appropriateness.
• Serve as the liaison with the City and contractor, and assist them in understanding the intent of the contract
documents.
• Review contractor submittals and material samples for conformance with contract documents, and notify the City
of their availability for examination and non-conformance.
• Conduct site observations of the work in progress, determine if the work is generally proceeding in accordance
with the contract documents and that completed work conforms to the contract documents.
• Transmit to contractor the City's clarifications and interpretations of the contract documents.
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A COM
• Maintain correspondence files, reports of job conferences, shop drawings and sample submissions,
reproductions or original contract documents including all addenda, change orders, field orders, and additional
drawings issued subsequent to the execution of the contract.
• Maintain reports for the construction contractor activities; weather conditions when on the job site; data relative
to questions of extras or deductions; list of visiting officials, representatives of manufacturers, fabricators,
suppliers and distributors; daily activities; decisions; observations in general; and specific observations in more
detail as in the case of observing test procedures.
• Record names, addresses, and telephone numbers of the general contractor, subcontractors, and major
suppliers of materials and equipment.
• Prepare necessary field modifications and change orders in accordance with instructions of the City. Field
modifications are conditions that require no adjustment on the contract cost or time of completion. Change
orders require modification of cost and/or time of completion.
• Furnish the City with monthly reports of progress of the work and the Contractor's compliance with the approved
progress schedule. Attend weekly or monthly progress meetings at the jobsite with the City to discuss progress
of work. Keep the City informed of any expected delays in progress schedule.
• Report to the City whenever RPR believes that any work is unsatisfactory, faulty or defective, or does not
conform to the Contract Documents, and advise if work should be corrected or rejected.
• Where applicable, witness field testing of the facilities furnished under the contract to assist in determining
conformance with the contract documents.
• Notwithstanding that it is the contractor's sole responsibility for job site safety, AECOM will report immediately to
the City the occurrence of any accident.
• Review applications for payment from the contractor for compliance with the established procedure for their
submission, and forward with recommendations to the City noting particularly relation to the schedule of values,
work completed, materials and equipment delivered at the site, but not incorporated in the work.
• Before AECOM issues the "Certificate of Substantial Completion," submit to the contractor a list of observed
items requiring completion or correction.
• Conduct a final inspection in the company of the City and contractor, and prepare a final list of items to be
completed or corrected.
• Provide Field and Laboratory material testing to document conformance with plans and specifications. At this
time we anticipate gradation testing of gravel/rip rap fill, compaction control testing, cast -in-place concrete
placement monitoring.
• Provide photo documentation throughout the construction period.
• Provide vehicles, necessary equipment, and material for inspection.
• Provide up to four site visits by engineering designers during construction to verify design criteria. Two visits for
each alternate.
AECOM proposes a construction team comprised of Paul Timm, Account Manager; Cliff Shierk, P.E., Project
Manager; Mark Van Der Wegen, P.E., Civil Engineer; Travis Brand, Field Staff; Jeremy Thomas, P.E. Geotechnical
Engineer; and David Atkins, P.E. Structural Engineer. Electrical engineering will be called upon, as project needs
dictate.
Construction Layout
Alternate 2
A budgetary allowance is included for layout work associated with storm sewer and walkway alignments, grading and
electrical features. We have included eight (8) 8 -hour trips to the site in the budget, along with survey data set up,
associated truck and equipment rental for the base bid.
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Please note if the construction schedule changes, AECOM reserves the right to submit an amendment request for
consideration to increase or decrease the budget based on the actual Construction Schedule. As always, AECOM will
only bill for actual time incurred.
Deliverables: As -Built Record Plan Set prepared from site observations, and contractor's red -lined set. No other site
features will be surveyed, unless specifically requested by the City.
Task B: Grant Administration Support —Alternate 2 and 3
AECOM will prepare graphics, construction cost estimates and reviews as required to assist the City in administering
the grant. The bid cost summary will be broken into grant eligible components. Project cost recording will be
maintained to follow grant reimbursement submittal requirements. We will work with City staff and the contractor to
obtain the required documentation of construction costs to be submitted to the grant regulatory agency.
Deliverables: AECOM will assist the City in preparing Grant amendment or reimbursement requests submittal to the
various grant organizations to include the South Shore West Upland Jeld-Wen Property Segment Riverwalk from
Station -0+55 to 9+00.
Task C: Construction Related Services — Alternate 3
AECOM will provide a Resident Project Representative (RPR) Services as needed. Our budget assumes a
construction time frame of 2 weeks.
AECOM will provide a RPR, and on-site testing staff as -needed to document construction. Field and Laboratory
testing will be provided as necessary to document compliance or noncompliance with project plans and specifications.
In addition, we will work with the City and contractor on contract administration issues. A summary of tasks is
provided in Task A.
Construction Layout
Alternate 3
An alternate budgetary allowance is included for layout work associated with bridge ramp and wing wall, shoreline
protection, walkway, electrical alignments and grading. We have included one (1) 8 hour trip to the site in the budget,
along with survey data set up, associated mileage and equipment rental.
Please note if the construction schedule changes AECOM reserves the right to submit an amendment request for
consideration to increase or decrease the budget based on the actual Construction Schedule. As always AECOM will
only bill for actual time incurred.
Project Fees
The following table summarizes our estimate of fees to complete the scope of services described above. Estimated
costs for services outlined in Task A— C are in general compliance with the State Stewardship and Federal Land &
Water Conservation and Recreational Trails Grant Award dated November 16, 2016. We anticipate these costs will be
eligible for reimbursement under the grant. In addition, if the City is awarded any additional grant funds, we anticipate
Task A -C services may be eligible for reimbursement.
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ACVM
Task
Estimated Fees
Task A: Alternate 2 Construction Related Services
Construction Monitoring /Administration
$134,000
(Includes subcontractor services, supplies and expenses -13 weeks)
Construction Layout (8 visits)
$14,000
Subtotal Task A
$148,000
Task B Alternates 2 and 3 Grant Administration
$2,000
Subtotal Task B
$2,000
Task C: Alternate 3 Construction Related Services
Construction Monitoring /Administration
$12,500
(Including subcontractor services, supplies and expnses-2 weeks)
Construction Layout (1 visit)
$1,750
Subtotal Task C
$14,250
Total Estimated Costs
$164,250
Services described in this proposal will be performed on a time-and-expense/unit-cost basis. The Negotiated Fee
Schedule and 2009 Negotiated Terms and Conditions of Service and the unit prices and terms for various elements of
service we expect will be utilized providing the services outlined in this proposal.
Please indicate your acceptance of this proposal by having an authorized individual of your firm execute the attached
Authorization Form and return it to our Oshkosh office. If you have any questions regarding the proposed scope of
services and corresponding costs, please contact us at your convenience.
Of course, if you wish to discuss the terms, conditions, and provisions of our proposal, we would be pleased to do so
Yours sincerely,
AECOM Technical Services, Inc.
6'e'. it S4—�
Cliff Shierk, P.E.
Project Manager
Kevin Brehm, P.E.
Associate Vice President
encl: Amendment to Agreement
Authorization
Fulimm
Account Manager
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Amendment to Agreement
Amendment No. 1
AECOM Project No. 60548924
City of Oshkosh Purchase Order No. 0000129790
RETURN TO: AECOM
558 North Main Street
Oshkosh, WI 54901
Attention: Paul Timm
SUMMARY: Original Contract Amount:
Total Previous Amendments:
Amount this Amendment:
Revised Contract Amount
Amendment #
1
Descriotion
Task A: Alternate 2 Construction Related
Services
Construction Monitoring /Administration
(Includes subcontractor services, supplies and
expenses —13 weeks)
Construction Layout (8 visits)
Task B: Alternates 2 and 3 Grant
Administration
Task C: Alternate 3 Construction Related
Services
Construction Monitoring /Administration
(Includes subcontractor services, supplies and
expenses —2 weeks)
Construction Layout (1 visit)
Total Amendment 1
Date: October 13, 2017
$236,150
$0
$164,250
$400,400
Amount
$134,000
$14,000
$2,000
$12,500
$1,750
164,250
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Authorization
October 13, 2017
I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract.
I hereby authorize AECOM to proceed with the scope of work outlined in Amendment 1, to amend AECOM project
number 60548924 for professional services involved with Construction, Environmental and Grant Administration
services for the South Shore West Jeld-Wen Upland Property Segment Riverwalk base bid (Station 12+00 to 18+97)
and Alternate Bid 1 (Station 9+00 to 12+00) to add Construction, Environmental and Grant Administration services for
the Alternate Bid item 2 (Station 0+55 to 9+00) and Alternate Bid item 3 (Station -0+50 to 0+55) with a revised budget
authorization of $400,400 under the general terms and conditions specified in the proposal.
Signalure
Mark A Rohloff
Print Name
Date
City Manager
Title/Organization
Signature - 1 Date
Pamela R. Ubrig
Print Name
City Clerk
Title/Organization
,n
-,*Igy"atIJI �/ J
Lynn A. Lorenson
Print Name
City Attorney
Title/Organization
.� A -C -u
Ignature
Trena Larson
Print Name
Director of Finance
Title/Organization
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Date
Date T
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s------ • _l.J_.
I agree to accept invoices from AECOM via e-mail and not postal mail:
Yes
Signature:
E-mail address:
Recipient Mr./Ms.:
Return to:
Name: Paul Timm
558 North Main Street
Address: Oshkosh. WI 54901
Email Paul.Timmiai �aecom.com
Phone: 920.236.6718
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