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HomeMy WebLinkAboutCH2M Hill Engineers CMOM Program ServicesAGREEMENT This AGREEMENT, made on the ��day of Zi 2017, by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and CH2M HILL ENGINEERS, INC., 135 South 84th Street, Suite 400, Milwaukee, WI 53214, party of the second part, hereinafter referred to as the CONSULTANT, WITNESSETH: The CITY and the CONSULTANT, for the consideration hereinafter named, enter into the following AGREEMENT for CMOM PROGRAM SERVICES. ARTICLE I. PROTECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the PROJECT described in this AGREEMENT: Linda Mohr, P.E. — Senior Project Manager B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE II. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the PROJECT described in this AGREEMENT: Stephan M. Brand — Public Works Utilities Bureau Manager ARTICLE III. SCOPE OF WORK The CONSULTANT shall provide the services described in the CONSULTANT's Scope of Services. The CITY may make or approve changes within the general Scope of Services in this AGREEMENT. If such changes affect CONSULTANT's cost of or time required for performance of the services, an equitable adjustment will be made through an amendment to this AGREEMENT. I:\Engineering\Tracy Taylor\ Steve Brand Agreements\CH2MHdl\SECAP&CMOMProg Page 1 Of 7 Serv\ 2017\2017 CMOM Prog Sery Agreement_10-30-17.docx All reports, drawings, specifications, computer files, field data, notes, and other documents and instruments prepared by the CONSULTANT as instruments of service shall remain the property of the CITY. ARTICLE IV. STANDARD OF CARE The standard of care applicable to CONSULTANT's services will be the degree of skill and diligence normally employed by professional consultants or consultants performing the same or similar services at the time said services are performed. CONSULTANT will re -perform any services not meeting this standard without additional compensation. ARTICLE V. OPINIONS OF COST, FINANCIAL CONSIDERATIONS, AND SCHEDULES In providing opinions of cost, financial analyses, economic feasibility projections, and schedules for the PROJECT, CONSULTANT has no control over cost or price of labor and materials; unknown or latent conditions of existing equipment or structures that may affect operation or maintenance costs; competitive bidding procedures and market conditions; time or quality of performance by operating personnel or third parties; and other economic and operational factors that may materially affect the ultimate project cost or schedule. Therefore, it is understood between the parties the CONSULTANT makes no warranty the CITY's actual project costs, financial aspects, economic feasibility, or schedules will not vary from CONSULTANT's opinions, analyses, projections, or estimates. ARTICLE VI. RECORD DRAWINGS Record drawings, if required, will be prepared, in part, on the basis of information compiled and furnished by others. CONSULTANT is not responsible for any errors or omissions in the information from others the CONSULTANT reasonably relied upon and are incorporated into the record drawings. ARTICLE VII. CITY RESPONSIBILITIES The CITY shall furnish, at the CONSULTANT's request, such information as is needed by the CONSULTANT to aid in the progress of the PROJECT, providing it is reasonably obtainable from City records. To prevent any unreasonable delay in the CONSULTANT's work, the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. 1:\Engineering\Tracy Taylor\ Steve Brand Agreements\CH2M Hill\SECAP&CMOM Prog Page 2 Of % Sery\2017\2017 CMOM Prog Sery Agreement_10-30-17.docx ARTICLE VIII. ASBESTOS OR HAZARDOUS SUBSTANCES If asbestos or hazardous substances in any form are encountered or suspected, CONSULTANT will stop its own work in the affected portions of the PROJECT to permit testing and evaluation. If asbestos is suspected, CONSULTANT will, if requested, manage the asbestos remediation activities using a qualified subcontractor at an additional fee and contract terms to be negotiated. If hazardous substances other than asbestos are suspected, CONSULTANT will, if requested, conduct tests to determine the extent of the problem and will perform the necessary studies and recommend the necessary remedial measures at an additional fee and contract terms to be negotiated. The CITY recognizes CONSULTANT assumes no risk and/or liability for a waste or hazardous waste site originated by other than the CONSULTANT. ARTICLE IX. CITY'S INSURANCE The CITY will maintain property insurance on all pre-existing physical facilities associated in any way with the PROJECT. The CITY will provide (or have the construction contractor(s) provide) a Builders Risk All Risk insurance policy for the full replacement value of all project work including the value of all onsite CITY -furnished equipment and/or materials associated with CONSULTANT's services. Upon request, the CITY will provide CONSULTANT a copy of such policy. ARTICLE X. TIME OF COMPLETION The work to be performed under this AGREEMENT shall be commenced and the work completed within the time limits as agreed upon in the CONSULTANT's Scope of Services. The CONSULTANT shall perform the services under this AGREEMENT with reasonable diligence and expediency consistent with sound professional practices. The CITY agrees the CONSULTANT is not responsible for damages arising directly or indirectly from any delays for causes beyond the CONSULTANT's control. For the purposes of this AGREEMENT, such causes include, but are not limited to, strikes or other labor disputes, severe weather disruptions or other natural disasters, failure of performance I:\Engineering\Tracy Taylor\ Steve Brand Agreements\ CH2M Hill\ SECAP & CMOM Prog Page 3 of 7 Sery\2017\2017 CMOM Prog Sery Agreement_10-30-17.docx by the CITY, or discovery of any hazardous substances or differing site conditions. If the delays resulting from any such causes increase the time required by the CONSULTANT to perform its services in an orderly and efficient manner, the CONSULTANT shall be entitled to an equitable adjustment in schedule. ARTICLE XI. COMPONENT PARTS OF THE AGREEMENT This AGREEMENT consists of the following component parts, all of which are as fully a part of this AGREEMENT as if herein set out verbatim, or if not attached, as if hereto attached: 1. This Instrument 2. CONSULTANT's Scope of Services dated October 25, 2017 and attached hereto In the event any provision in any of the above component parts of this AGREEMENT conflicts with any provision in any other of the component parts, the provision in the component part first enumerated above shall govern over any other component part which follows it numerically except as may be otherwise specifically stated. ARTICLE XII. PAYMENT A. The Agreement Sum. The CITY shall pay to the CONSULTANT for the performance of the AGREEMENT the total sum as set forth below, adjusted by any changes hereafter mutually agreed upon in writing by the parties hereto: • Time and Materials Not to Exceed $24,360 (Twenty Four Thousand Three Hundred Sixty Dollars). • Attached fee schedule shall be firm for the duration of this AGREEMENT. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within thirty (30) calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for additional services shall be negotiated and set forth in a written amendment to this AGREEMENT executed by both parties prior to proceeding with the work covered under the subject amendment. C\Engineering\Tracy Taylor\ Steve Brand Agreements\CH2M Hill\ SECAP & CMOM Prog Page 4 Of 7 Sery\2017\2017 CMOM Prog Sery Agreement_10-30-17.docx D. Indirect Costs. Indirect costs such as computer time, printing, copying, cell phone charges, telephone charges, and equipment rental shall be considered overhead and shall not be invoiced separately to the PROJECT. E. Expenses. Expenses may be billed with up to a maximum of 10% mark-up. All invoices with expenses shall include supporting documentation of the expense. Failure to include the supporting documentation will result in the reduction of payments by the amount of those expense(s) not including documentation. ARTICLE XIII. HOLD HARMLESS The CONSULTANT covenants and agrees to protect and hold the City of Oshkosh harmless against all actions, claims, and demands which may be to the proportionate extent caused by or result from the intentional or negligent acts of the CONSULTANT, his/her agents or assigns, his/her employees, or his/her subcontractors related however remotely to the performance of this AGREEMENT or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees, and punitive damages which the CITY may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the CITY's written demand for indemnification or refund for those actions, claim, and demands caused by or resulting from intentional or negligent acts as specified in this paragraph. Subject to any limitations contained in Sec. 893.80 and any similar statute of the Wisconsin Statutes, the CITY further agrees to hold CONSULTANT harmless from any and all liability, including claims, demands, losses, costs, damages, and expenses of every kind and description (including death), or damages to person or property arising out of re -use of the documents without consent where such liability is founded upon or grows out of the acts or omission of any of the officers, employees or agents of the City of Oshkosh while acting within the scope of their employment. ARTICLE XIV. INSURANCE The CONSULTANT agrees to abide by the attached City of Oshkosh Insurance Requirements. I:\Engineering\Tracy Taylor\ Steve Brand Agreements\CH2M Hill\SECAP & CMOM Prog Page 5 Of % Serv\ 2017\ 2017 CMOM Prog Sery Agreement_10-30-17.docx ARTICLE XV. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this AGREEMENT, the CITY shall have the right to terminate this AGREEMENT by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this AGREEMENT at any time by giving written notice to the CONSULTANT no later than ten (10) calendar days before the termination date. If the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the AGREEMENT and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this AGREEMENT. ARTICLE XVI. RE -USE OF PROJECT DOCUMENTS All reports, drawings, specifications, documents, and other deliverables of CONSULTANT, whether in hard copy or in electronic form, are instruments of service for this PROJECT, whether the PROJECT is completed or not. The CITY agrees to indemnify CONSULTANT and CONSULTANT's officers, employees, subcontractors, and affiliated corporations from all claims, damages, losses, and costs, including, but not limited to, litigation expenses and attorney's fees arising out of or related to the unauthorized re -use, change, or alteration of these project documents. ARTICLE XVII. SUSPENSION, DELAY, OR INTERRUPTION OF WORK The CITY may suspend, delay, or interrupt the services of CONSULTANT for the convenience of the CITY. In such event, CONSULTANT's contract price and schedule shall be equitably adjusted. I:\Engineering\Tracy Taylor\ Steve Brand Agreements\CH2M Hill\SECAP & CMOM Prog Page 6 Of % Sery\2017\ 2017 CMOM Prog Sery Agreement_10-30-17.docx ARTICLE XVIII. NO THIRD -PARTY BENEFICIARIES This AGREEMENT gives no rights or benefits to anyone other than the CITY and CONSULTANT and has no third -party beneficiaries. In the Presence of: (Seal of Consultant if a Corporation) (Witness) (Witness) APPROVED: y ttorney CONSULTANT Vic 17 PRC,%0ert^- (Specify Title) (Specify Title) CITY OF OSHKOSH By: Mar < A. Rohloff, City Manager And: Pamela R. Ubrig, City Clerk I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this AGREEMENT. City Comptroller I: \ Engineering \ Tracy Taylor\ Steve Brand Agreements \ CMM Hill \ SECAP & CMOM Prog Page 7 of 7 Sere\ 2017\ 2017 CMOM Prog Sery Agreement_10-30-17.docx RECEIVED OCT 25 SCOPE OF SERVICES DEp OCTOBER 25, 2017 OSN OF pUL� . CMOM Program Servicr The purpose of the CMOM (Capacity, Management, Operations, and Maintenance) Program and SECAP (Sewer Evaluation Capacity Assurance Plan) Program Services Project is to complete the following engineering and reporting services required for conformance with requirements of the Administrative Order issued by the U.S. Environmental Protection Agency on October 17, 2011, and with requirements of the City of Oshkosh Wastewater Treatment Plant Wisconsin Pollutant Discharge Elimination System (WPDES) permit. Task 1—CMOM Program Compliance Activities CH2M will complete the following CMOM Program compliance tasks: quarterly reporting, annual program audit, and assistance with sewer service agreement updates. Task 1.1— Quarterly Reports and Annual Audit Following review of sewer system operation and maintenance data, CH2M will prepare the quarterly reports for submission to the U.S. EPA and the WDNR. CH2M will assist the City with tracking sewer maintenance activities. CH2M will summarize sewer maintenance metrics for inclusion in an informal annual audit of the CMOM program. CH2M will facilitate an audit review meeting with the City to discuss metrics and status of progress with CMOM program goals. To aid the City in completion of the annual CMAR, the CMAR quantity tracking sheet will be maintained. Deliverables. Four draft and final quarterly reports. Updated tracking tool and generated CMAR quantities. Annual maintenance metrics and CMOM program audit TM. Task 1.2 — Wastewater Treatment Plant Discharge Permit Blending Approval CH2M will prepare the documentation outlined in the Wisconsin Department of Natural Resources (WDNR) Request for Blending Approval Checklist for the City Wastewater Treatment Plant WPDES permit. The information supporting wastewater blending will demonstrate the following: • The City is effectively implementing a CMOM Program. • Blending is necessary during wet weather, high flow conditions to avoid Wastewater Treatment Plant property damage. • Alternatives to blending, such as use of auxiliary treatment or storage facilities, are not feasible. • The Wastewater Treatment Plant is approved by the WDNR to operate with blending. Deliverables. Complete supporting documentation for the Blending Approval Checklist. Task 2—Project Management and QA/QC CH2M will manage the delivery of the professional technical services and work products to meet the City's schedule and budget. Project management duties include project instructions addressing team communication, quality assurance/quality control (QA/QC), and cost control. Instructions to the project delivery team will guide performance by defining the following: • Detailed scope of services and project deliverables • Task assignments and work plan • Project schedule, budget and performance monitoring SCOPE OF SERVICES: 2014 CMOM PROGRAM AND SECAP Communication within the project team will be maintained through regular team meetings, teleconferences, and e-mail. CH2M will submit a brief description of project activities with each monthly invoice. CH2M will perform a QA/QC review of completed work and project progress before submitting work products to the City. Schedule This scope of services will be delivered in 2017. Level of Effort and Compensation Table 1 presents the estimated level of effort and fee to complete this scope of professional services. Table 1. Estimated Level of Effort and Fee Task Description Senior Project Manager Senior Consultant Modeler Modeler Engineer Project Accountant Total Labor By Task Total Hours by Task Total Expense Total by Task Linda Mohr Desing Tricia Christensen Megan Bender Colin Fitzgerald Kornelia Madzia Task 1- CMOM Program Compliance Hours Hours Hours Hours Hours Hours CMOM Program Engineering & Reporting 20 12 10 32 40 $17,620 114 $400 $18,020 TASK 1 TOTAL 20 12 10 32 40 0 $17,620 114 $400 $18,020 Task 2- PM and QA/QC Hours Hours Hours Hours Hours Hours Project Management 6 16 $2,460 22 $2,460 Quality Assurance/QualityControl 8 10 $3,880 18 $3,880 TASK 2 TOTAL 14 10 0 0 0 16 $6,340 40 $0 $6,340 34 22 10 32 40 16 $23,960 154 $400 $24,360 CH2M 2017 HOURLY CHARGE RATES for PROFESSIONALS AND TECHNICIANS CMOM Program and SECAP Services Classification Senior Consultant Senior Project Manager, Senior Construction Manager Senior Technologist, Senior Designer, Senior Modeler Project Designer, Project Engineer, Project Modeler Staff Designer, Staff Engineer, Staff Modeler Junior Engineer, Junior Modeler Senior CAD Technician CAD Technician Senior Clerical, Graphic Designer Clerical Project Accountant RECEIVED OCT 24 2017 DEPT OF PUBLIC WORKS OSHKOSH, WISCONSIN Hourly Rate $200-$240 $180-$220 $160-$190 $140-$170 $100-$150 $80-$120 $100-$140 $75-$100 $90-$150 $75-$100 $50-$100 Expenses Expense Type Estimating Method Rate Photo Copies Service Center $0.05 Reprographics Service Center varies Auto mileage Travel Current IRS rate Auto Rental Travel Actual Other Travel (FTR Guidelines) Travel Actual Equipment Rental Operating Expense Actual Postage/Freight Operating Expense Actual Rates subject to change on January 1, 2018