The URL can be used to link to this page

Home My WebLink About12. 18-09 JANUARY 9, 2018 18-09 RESOLUTION (CARRIED 6-0 LOST LAID OVER WITHDRAWN ) PURPOSE: APPROVE SPECIAL EVENT/OTTER STREET FISHING CLUB AND BATTLE ON SAGO / UTILIZE MENOMINEE PARK FOR THE OTTER STREET WALLEYE TOURNAMENT/JUNE 15,16,&17,2018 INITIATED BY: CITY ADMINISTRATION NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that approval is granted to Otter Street Fishing Club (Scott Engel) to utilize the Menominee Park on Friday, June 15, 2018 from 12:00 p.m. through Sunday, June 17, 2018 10:00 p.m. (event times being Saturday, June 16, 2018 from 12:00 p.m. to 8:00 p.m. and Sunday,June 17,2018 from 5:00 a.m. to 9:00 p.m.)for the Otter Street Walleye Tournament in accordance with the municipal code and the attached application, with the following exceptions/conditions: A. B. C. BE IT FURTHER RESOLVED that as a condition of approval, the Event Organizer shall pay the City's actual costs for extraordinary services. Cost Estimates for Extraordinary Services None i 5 ow Cq CITY OF OSHKOSH SPECIAL EVENT PERMIT' APPLICATION GENERAL EVENT INFORMATION Special Application Fees: $25 (single day event); $35 (multi day event) Official Name of Special Event: Otter Street Walleye Tournament Start Date: June 15, 2018 End Date: June 17, 20,18 MON TUES WED THURS FRI SAT SUN Setup 12 p.m. Start 12 p.m. 5 a.m. End 8 p.m. 9 p.m. lCleanup I I 1 10 p.m. Location of Event: rX Park/Public Property M,ennminp4m Park ❑ Public Street/Sidewalk/Alley/Right of Way ❑ Private Propety ❑ Other Please List Streets That May be Closed or Otherwise Affected by the Event: Location of Event Parking: Estimated Attendance Per Day: ❑ 0-250 ❑ 250-500 ❑ 500-1,000 EX 1,000-5000 1-1 5,000+ Estimated Attendance Entire Event: 0 0-250 a 250-500 ❑ 500-1,000 11 1,000-5000 1:1 5,000+ Number of Booths: 0 0-25 ❑ 25-50 11 50-75 ❑ 7 -100 11 5,000+ Advertising Will Consist of: o Pre-event advertising through yard or other signs X Temporary directional / other signage during the event (no more than 24 hrs in advance) Type of Event: Li Festival 1 Music Concert ❑ Religious 1 Educational ❑ Rally I Memorial ❑ Street I Block Party ❑ Parade ❑ Fun Run 1 Walk A Thon ❑ Run /Walk Greater than 5K ❑ March Utilizing Public Property ❑ Public Assembly X Sport (fishing, soccer, etc.) (For political purposes) ❑ Other Event Will Have: ❑ Bounce House ❑ Bungee Jump ❑ Rock Wall ❑ Dunk Tank X Amplified Sound ❑ Marching Units ❑ Vehicles ❑ Water Slides ❑ Animals ❑ Other high-risk activity Permit & Other Requirements: (click on the links for permit documents) Alcohol will be served, sold, raffled, etc. Class B Permit i�Food & Non Alcoholic Beverages Health Permit ❑ Non-Food related sales and/or display booths Fire Dept. Tent and/or canopy Diggers Hotline must be contacted minimum of 3 days before digging Large Generator(s) requiring a separate Electric panel box to be wired off of it Inspections permit ❑ Fires or candles Fire Dept. ❑ Fireworks Fire Dept. ❑ Activities in park outside normal operating hours Waiver required by City Council x Barricades 1 Detours (city streets, roads, etc.) Approval by Police & Public Works ❑ State Hwy Closures DOT permit required - organizer contracts with private company to install Q Cooking Equipment Fire Dept. iySolid Waste & Recycling Disposal Containers & Haul Away ....... ... ..... . . .. . Arrangements Have Been Made For: r C Restrooms & Hand Washing ❑ Tent Heating R Event Insurance ❑ Public Safety 1 EMS Services L;� Fire Extinguishers ❑ Advertising Banners// Signs ❑ Drinking Water ❑ Grey Water & Grease Removal ❑ Weather Contingencies LP Gas In the Event of Severe Weather: Open and Available Shelter Locations Will Include: Event will occur rain or shine Identify Who Will Cancel the Event if Necessary: (name, title and phone number) Scott Engel 920-379-9493 Public Safety Site Plan: Attach a schematic drawing of the event site location. The drawing must be legible and drawn to scale. The public safety plan must include the following items if they will be provided, or if they are required. • Booths, stages and event structures • Security Staff • First Aid Station(s) • Security Staff • Information /Ticket Booths • Emergency Contact Event Personnel • Fences • Assembly Area & Approximate Occupant Amounts • Boundaries of the Event • Event Parking • Exits & Gates (gates must be • Barricades numbered) • Fire Extinguishers • Generators • Severe Weather Shelters Temporary Roadways • Fire 1 EMS access Road Signed detour route per MUTCD Provide any additional information the City should consider or may be relevant to a review of this application. Walleye catch & release fishing (2 day) tournament Organizations) Sponsoring Event: Name: Otter Street Fishing club Address: 1357 Ceape Ave. City: Oshkosh State WI Zip 54901 L Check this box if this organization is tax exempt and provide proof with this application LX Check this box to send invoices to this organization. Name: Address: City: State Zip D Check this box if this organization is tax exempt and provide proof with this application o Check this box to send invoices to this organization. , CONTACT INFORMATION **Primary and/or Secondary Contacts Must Be Onsite at All Times of the Event' Primary Contact: Scott Engel Daytime Phone: Cell #: 920-379-9493 Email: Address: City: Oshkosh State Wl Zip 54901 Secondary Contact: Jim Erdman Daytime Phone: Cell #: 920-379-9052 Email: Address: City: Oshkosh State WI Zip 54901 EMERGENCY CONTACT INFORMATION The public will be notified of a safety and/or security issue{s} in the following manner: ❑ Contacting Local Police and Fire Services X Onsite PA System D Local Radio Station ❑ Word of Mouth ❑ Other If a Private Security Firm has Been Contracted, List Their Information Below: Security Provider: Contact Person: Phone Number: Location of Provider at Event Site: Location of Missing Persons Station: APPLICATION FOR SPECIAL EVENT PERMIT — TO BE RETURNED TO CITY CLERK Other Provide any other information that you feel should be considered 4 Yes No I have reviewed and have considered the Contingency Plan information provided by the City of Oshkosh along with this application (pages 11, 12) 1 have reviewed and understand the City's Insurance requirements for Special Events as described in this document (pages 13, 14, and 15) 1 am enclosing the event's Public Safety Site Plan (see page g) 1 am enclosing other information that I believe is necessary or helpful to describe the planned event SIGNATURE I am allowed to sign this application on behalf of the event sponsor. The information contained in this application for a Special Event permit is true, correct, and complete to the best of my knowledge. If there are any changes to the Special Event, I agree that I will promptly notify the City of Oshkosh of these changes and request approval of them. I'L ®ate (print name) (print title with organization) 4� !l � �� SPECIAL EVENT INDEMNIFICATION AND HOLD E Rev LESS AGREEMENT (Medium and High Risk Events) EVENT: O*Y ORGANIZER: 8df4e n' The event organizer agrees that it,and not the City,will be solely responsible for all incidents related to the event. This responsibility of the organizer to the City includes but is not limited to the actions of the event organizer,its officers,employees,agents,and volunteers,along with event vendors,contractors,subcontractors, participants,and visitors. In consideration for the City's approval of the Special Event, the organizer of this event agrees to indemnify and hold harmless the City of Oshkosh,and its officers,council members,agents,employees,and authorized volunteers,from,for,and against and agrees to defend the same from and against,any and all suits,claims,grievances,damages,costs,expenses,judgments and/or liabilities,including costs of defense and reasonable attorneys fees,and further agrees to pay any settlement entered into ax on behalf oI; or judgment entered against,the foregoing individuals and/or entities. The event organizer shall abide by the City's insurance requirements for the event,including the addition of the City of Oshkosh,and its officers,council members,agents,employees,and authorized volunteers as additional insured's for the event. i The individual(s)signing this agreement has the authority to enter into this agreement on behalf of the organizer(s)of the Special Event. EVENT ORGANIZER S &q.,"-J (print name of organizer) �- ko- 1 rl (date) (date) 16�u Lec" (signature) (title) (signature) (title) (print name) (print title) y (print name} (print title) 17 'I I F �Y i 3 - s a. f :Sc _ jYa mill '+ _ a DISCLAIMER N This map s neither a kVdLy awarded msp aor a sarrep sad it is not iateuded to be ased as oat Tb6 dr wiog is a r pitatina of reeards,data and idfarmttiaalocated invariawdty,coma" Menominee Park sad state affim and ether snarees atfeedog the area sho and it is to be acrd for nYersaer +'� �'f o® E Vf f1 parpanes nate Tho CRY nfCW k h is Yst ®6^2 s&I—L rapoe�ihle far say iuscsorsaes.- ..ceatsiraed. If d%.Tep..d-m f—d,pl—.ataetthe 400 0 400 8®0 1200 1600 Feet call: NTS CRS 010911 sOk Saitice:My of Dshkash GIS