HomeMy WebLinkAbout42. Engineering Services Agreement Brown & CaldwellCity
of�
Oshkosh
MEMORANDUM
DATE: December 7, 2017
TO: Honorable Mayor and Members of the Common Council
FROM: Mark A. Rohloff, City Manager�--
RE: Engineering Services Agreement with Brown and Caldwell /
2018 General Storm Water Services ($32,172)
The Department of Public Works requested a proposal from Brown and Caldwell for general
storm water services for the 2018 calendar year. These services include, but are not limited to,
Storm Water Utility Committee meeting assistance and general "on-call" services assistance as
needed.
Brown and Caldwell was chosen due to their staff's knowledge of the City and vast experience
with this type of work. The cost of these services is estimated not to exceed $32,172, and will be
funded through the Storm Water Utility Operating Budget.
Chapter 12 of the Municipal Code of the City of Oshkosh provides that professional services of a
specialized nature, including engineering services, may be procured without the use of formal,
sealed quotes. In accordance with Section 12-16 of the Code, I am hereby submitting this report
regarding this engineering services agreement.
Please contact me if you have any questions concerning this engineering services agreement.
MAR/jer
L\ Engineering\ 2018 CONTRACTS\B&C 2018 Gen SW Sery\B&C - 2018 Gen SW Sery Memo_12-7-
17.docx
Exhibit A: City of Oshkosh General Storm Water Services for 2018
Agreement Scope of Work and Budget
December 4, 2017
Jim Bachhuber, with support from other Brown and Caldwell (BC) staff, will continue supporting the City
of Oshkosh with ongoing needs for the stormwater management program in 2018. The work will take
place between January 1, and December 31, 2018. The following services will be provided under this
agreement:
Scope of Work
Task 1: General Program Management Assistance
A. 2018 Stormwater Utility Committee Assistance
1) Assist City staff with preparing materials for monthly (12) Stormwater Utility Committee
meetings relevant to stormwater management needs of the City.
2) Attend Stormwater Utility Committee meetings (12) to present material, respond to questions,
and facilitate discussion at the City's request.
3) Prepare draft Committee meeting summary minutes and send to City staff for review and
finalization.
4) Jim Bachhuber will attend the meetings, unless he is unavailable and another qualified Brown
and Caldwell staff person will attend in his place.
B. Assistance with Overall Program Management
As requested by the City, BC will provide additional program management services. Additional
services may include updating the City's Stormwater Utility information brochure or other program
related needs. Work under this task will be conducted using a "Task Order" approach. The City will
request specific tasks to be conducted, and BC will develop a scope and budget for the City's
approval to conduct the requested work.
Task 2: General Engineering and Planning Assistance
BC will assist City staff with other stormwater related issues including, but not limited to: compliance
with the Stormwater (MS4) Permit; stormwater pollution management assessments, potential TMDL
issues, and other related topics at the City's discretion. Work under this task will be conducted using a
"Task Order" approach. The City will request specific tasks to be conducted, and BC will develop a scope
and budget for the City's approval to conduct the requested work.
Assumptions
The budget for the above described tasks are based on the following assumptions
1. For Task 1 is it assumed that Jim Bachhuber will prepare for, and attend twelve (12) meetings.
Assistance in preparing for, and/or attending the meeting if requested, will be provided by Mike
Wegner and/or Caroline Burger.
2. Brown and Caldwell will prepare meeting summaries of each Stormwater Utility Committee
meeting for review and finalization by City staff.
3. The City will make available files, records, and other information necessary for BC to conduct the
scope of work at no cost to the project.
4. For Task 2 a total of 94 hours is budgeted. BC will only perform work under this task as directed
by the City of Oshkosh under a Task Order approach, and will keep the City informed on the
status of budget for this task.
Oshkosh 2018 General SW Services Scope v2.docx
12/4/17
Exhibit A: City of Oshkosh General Storm Water Services for 2018
Agreement Scope of Work and Budget
December 4, 2017
The work described in this document will take place between January 1, 2018 and December 31,
2018.
Brown and Caldwell will provide the City with an amendment to the Agreement before
performing additional services not stated in this Scope of Work and Budget
Budget
This work is conducted on a time and material, not to exceed basis per the Agreement's terms and
conditions. Brown and Caldwell assumes that no material costs will be incurred on this project.
Therefore, the budget is based on the following task breakdown, which includes labor only:
Task Hours Budget
1. General Program Management Assistance 106 $17,933
2. General Engineering and Planning Assistance 94 $14,239
Total 200 $32,172
Oshkosh 2018 General SW Services Scope v2.docx
12/4/17