Loading...
HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES October 17, 2017 PRESENT: Megan Lang, Kris Larson, David Sparr, Kay Bahr, Sandy Prunty, Marlo Ambas, James Evans EXCUSED: Jim Stapel, Chanda Anderson, David Krumplitsch, Andy Ratchman, Benjamin Rennert STAFF: Cassie Daniels – BID Manager, Jeffrey Nau - Associate Planner OTHERS: Jim Collins – Transportation Director, Doug Villars – Leadership Oshkosh/Remax Reality I - CALL TO ORDER Chair Lang called the meeting to order at 8:04 a.m. and a quorum was declared present. II – APPROVE MINUTES OF SEPTEMBER 19, 2017 MEETING Mr. Evans noted that the arrival time for Lieutenant Kroening should be changed from 9:16 a.m. to 8:16 a.m. There was no other discussion on this item. Kris Larson moved to approve the minutes of the September 19, 2017 meeting as amended. Sandy Prunty seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES No one from the Oshkosh Police Department was present. There was no discussion on this item. IV – BID TOURISM VIDEO – FINAL PRESENTATION BID Manager Daniels and Marlo Ambas presented the final version of the tourism video to the Board. The Board sounded there approval with the only comment being that Ms. Daniels narration was drowned out by the music. Mr. Ambas responded that was probably due to the sound limitations of the video monitor but said he would look into improving the sound quality. V – RECRUITMENT AND RETENTION FUND GRANT APPLICATION REVISIONS Ms. Daniels referenced the revised applications in the BID packet and explained the final changes to the Retention Fund Grant application. Ms. Daniels noted that the state statute (51.01(5)) referenced in the Eligible Applicants section of the Recruitment Fund Grant application is correct. There was no further discussion on this item. DOWNTOWN OSHKOSH BID BOARD MINUTES October 17, 2017 Kris Larson motioned for approval of the revised Recruitment and Retention fund grants as presented. David Sparr seconded the motion which passed unanimously. VI – MONTHLY FINANCIAL REPORT There was no discussion on this item. Sandy Prunty motioned to approve the BID monthly financial report as presented. James Evans seconded the motion which passed unanimously. VII – APPROVE 2018 BID OPERATING PLAN AND BUDGET Ms. Lang stated the BID Budget Committee met to prepare the 2018 budget and also met with City Manager Rohloff, Transportation Director Collins and Mr. Nau to discuss the annual Parking Utility payment to the City. Mr. Collins provided history of the BID’s relationship with the City; that the BID was created generally to provide free parking downtown. In exchange, the BID provided an annual payment to the City to make up lost parking meter revenue. He added that the BID has evolved over time towards promoting the downtown, organizing events and beautification efforts. Mr. Collins said the City is seeking a contribution similar to the amount the BID has paid the past few years. Chair Lang referenced the budget sheet, Appendix A and commented the proposed assessment is $132,860, down $3,050 from 2017. She noted a lot of the budget goes towards beautification including landscape maintenance of the city-owned parking lots. Ms. Prunty suggested that the City could remove snow on the public sidewalks on Main Street in exchange for the Parking Utility payment. Mr. Collins replied that may not be possible and added the city does remove the snow in the parking lots for visitors. Mr. Larson said he was fine with making a $15,000 contribution to the City and could be expended from the reserve fund. Kris Larson motioned for approval of the proposed 2018 BID Operating Plan and Budget with $15,000 to be taken from the reserve fund to go towards the City’s Parking Utility. Sandy Prunty seconded the motion which passed unanimously. VIII – OSHKOSH HISTORIC TOURISM Mayor Cummings was not present to discuss this item. Ms. Lang asked for this to be placed on next month’s agenda. David Sparr left at 9:04 a.m. DOWNTOWN OSHKOSH BID BOARD MINUTES October 17, 2017 IX – LAKEFLY DESIGN SELECTION Ms. Daniels reminded the Board that if they have a chance, please look over the options and get back to her so the BID can reserve their Lakefly design. X – BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager’s report included in the BID packet. Highlights include:  Holiday Parade o Sponsorships are finally coming in o Had to limit parade entries to 75 participants o Breakfast with the Grinch tickets are now on sale. Will be held at the Convention Center o Working on marketing/posters/postcards  Holiday Beautification o Prepared the wreaths and lights for installation  Toured Marissa’s Fit Boutique Ms. Lang asked where the event fees come from? Ms. Daniels responded they are paid by the Marketing Consortium. Ms. Prunty commended Ms. Daniels for her work organizing the Holiday Parade. XI – BIKE SHARING AD-HOC COMMITTEE UPDATE Ms. Lang reported she talked to Oshkosh Community Foundation’s CEO Bill Wyman to see if they would be interested in participating with a bike sharing program. She feels they would be a good partner or organizer of the program. Ms. Lang also commented that the Bike and Pedestrian Committee should be involved as well. Ms. Daniels said she has been in contact with Zagster and they are looking for suggestions for five locations for bike stations. She suggested the Hotel, Riverwalk, Menominee Park, Opera House Square and UWO. Mr. Larson said he can reach out to the Convention and Visitors Bureau to see if they would like to participate or organize this. Ms. Prunty suggested that someone should reach out to UWO’s Student Organization to see if they would like to participate. DOWNTOWN OSHKOSH BID BOARD MINUTES October 17, 2017 XII – OSHKOSH COMMUNITY FOUNDATION AWARD PRESENTATION TO THE BID Karlene Grabner with the Oshkosh Community Foundation informed the Board that they will be honoring the BID for their contributions to the downtown. The ceremony will be at the Downtown YMCA on December 7th. Ms. Lang said this would be a good time to premier the tourism video to the public. XIII - IDENTIFICATION OF AGENDA ITEMS FOR THE NOVEMBER 21, 2017 MEETING  Special Events Policy/Farmers Market  Creating a selfie location in the Downtown  December 7th Award  Historic Tourism  Bike Sharing XIV – ADJOURNMENT With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 9:17 a.m. Kris Larson seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner