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HomeMy WebLinkAbout_Minutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN OCTOBER 24, 2017 MEETING held Tuesday, October 24, 2017, at 5:00 p.m. in room 404 at City Hall. Mayor Cummings presided. PRESENT: Council Members Caroline Panske,Jake Krause,Tom Pech,Jr.,Deb Allison- Aasby, Steve Herman, and Mayor Steve Cummings EXCUSED: Council Member Lori Palmeri. ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney. MOTION: THE COMMON COUNCIL MAY CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(C) OF THE WISCONSIN STATE STATUTES TO DISCUSS THE PERFORMANCE EVALUATION AND COMPENSATION REGARDING THE CITY MANAGER AN EMPLOYEE OVER WHICH THE COMMON COUNCIL HAS JURSIDICTION AND EXERCISES RESPONSIBILITY. (Herman; second, Panske) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings MOTION: ADJOURN (Allison-Aasby; second, Krause) CARRIED: VOICE VOTE The meeting adjourned at 5:02 p.m. PAMELA R. UBRIG CITY CLERK PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN OCTOBER 24, 2017 REGULAR MEETING held Tuesday, October 24, 2017, at 6:00 p.m. in Council Chambers, City Hall Mayor Cummings presided. PRESENT: Council Members Caroline Panske,Jake Krause,Tom Pech,Jr.,Deb Allison- Aasby, Steven Herman, and Mayor Steve Cummings EXCUSED: Council Member Palmeri ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Allen Davis, Director of Community Development Council Member Panske read the Invocation. The Pledge of Allegiance was led by Lesley and Alexa Lunquin from Lourdes Academy. PUBLIC HEARING Resolution 17-504 Approve Final Resolution Vacating Alley West of South Main Street between Th & 81h Avenue (Plan Commission Recommends Approval) MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings CITIZEN STATEMENTS Robert Prehn, 1022 Washington Avenue,explained although many had ties to the historic golf course, the City had an opportunity to convert 70%of the land into a park that would be accessible to the entire community while keeping the headquarters of Oshkosh PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Corporation local. He stated in its present condition the golf course was not a park as it was off-limits to a significant amount of people who did not play golf, and no trespassing signs indicated entry was not permissible unless green-fees were paid. He explained retaining Oshkosh Corporation was vital to the community and would have significant economic impact. He urged Council to do all they could to keep Oshkosh Corporation's headquarters in the City. Diane Penzenstadler, 1123 Buchanan Avenue, stated as a golfer she understood there were a number of courses located in the area, which was one of the reasons she was in support of selling a portion of Lakeshore Municipal Golf Course. She explained while she loved golf, she believed it was more important to focus on the greater good of the community through keeping Oshkosh Corporation's headquarters in the City. She stated she was aware of the negative impacts that occur when a big corporation leaves and was concerned about what would happen should Oshkosh Corporation leave. She explained she understood there were some in the community who were opposed to the sale of the golf course, she believed there was a larger group who was excited about opening up the area for more public use. She stated there were numerous benefits to selling the course, including additional jobs, a positive impact on the housing market and more green space. She explained the community had elected Council to make these types of decisions and a referendum was not necessary. She urged Council to make a decision in the best interest of the entire community by working hard to keep Oshkosh Corporation. Colleen Stadler, 1736 Sanders Street, stated she had received a violation for having brush in her yard. She explained although she would pay the fine, she would like Ordinance 17-36B changed, as citizens were not notified and did not have an opportunity to correct prior to receiving a fine. She stated her neighborhood was being targeted by a disgruntled former City employee. She questioned what course of action she should take to get the ordinance changed. She stated she believed the citizens should receive notification and have an opportunity to correct when they were in violation of an ordinance, as many were not aware of each ordinance. Council Member Panske questioned if that would be something Ms. Lorenson would review. Ms. Lorenson explained it was a policy decision up to Council, and if Council provided direction she would review the ordinance. Mayor Cummings stated he believed it should be reviewed. 2 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Council Member Herman explained she had not received a fine; the $20 charge was an administrative fee that was requested by City staff due to the time it takes when a citizen files a complaint or City staff notices a concern. He stated City staff needed to go to the site and take pictures as well as draft the letter informing the citizen of the violation. He explained she had not received a citation, which would have been approximately $150. He stated the $20 covered the time that City staff took to investigate the complaint. He explained while he agreed the ordinance could be reviewed, she had received a warning. Ms. Stadler stated she would like the ordinance changed to provide notice to citizens without a fee. She explained there was a member of her neighborhood that used to work for the City and was familiar with the ordinances who liked to target neighbors. Council Member Herman stated they would review the ordinance. Council Member Allison-Aasby apologized for not responding to Ms. Stadler's original email as it had been missed due to receiving a high volume of emails regarding other current City hot topics. Ms. Stadler explained she had been looking for direction and knew for the future not to include all of Council on emails. Council Member Allison-Aasby stated she was able to do so. Council Member Panske explained she believed Ms. Stadler had been provided a copy of the municipal code and an appeals form that would allow her to appeal the service fee. Ms. Stadler stated she had received a section of the code and was not sure how to complete the form. Council Member Panske questioned if she had someone in City Hall that she was working with. Ms. Stadler stated John Zarate, Chief Building Official, had been providing assistance to her through email. She explained she had asked for a copy of the procedure for complaints, and had been told it was up to the discretion of the inspectors. She stated she believed there should be a procedure. Mr. Rohloff stated Allen Davis,Director of Community Development,would be available to have a discussion with Ms. Stadler after the meeting regarding the administrative 3 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 portion of the concern. He explained Council would be able to review the ordinance from a policy perspective. Tom Castle, 2247 Ryff Road, stated he was present to discuss the City's relationship with the community. He explained Oshkosh Corporation was one of the City's customers, as was each of the citizens and businesses. He stated Oshkosh Corporation was seeking a piece of property and while he understood how emotional the topic was for many people it was ultimately an economic decision. He encouraged Council to explore each opportunity to give Oshkosh Corporation what they need to stay in the community. Clyde Williams, 619 W. 111h Avenue, stated he had received a code violation and had been receiving them for multiple reasons recently. He explained last year he spent $4,000 for a new gutter system for his house and a City inspector had noted that the drain by the front of the house was not correct. He stated because he had not corrected the drain fast enough he received a$50 fine. He explained he had been trying to sell a couple boats and had received a citation due to the boats not being stored in a correct location on his property. He stated his driveway was gravel and he had been parking his vehicles on the space. He explained he had been told because the gravel was not zoned as his driveway he was unable to park there. He explained the zoning department had informed him he would be unable to do so because of the gravel, it would need to be black top or concrete. He stated he had been told the gravel was not allowed as it may get into the street. He explained there were a number of dump trucks that travelled his road, leaving debris, and did not believe his small amount of gravel would cause a problem. He requested the City consider zoning his driveway without the black top or concrete being completed as he lived on a limited income. Mr. Rohloff recommended Mr. Williams contact Todd Muehrer, the City's zoning administrator. Mr. Williams stated he had contacted Mr. Meuhrer and had been told he needed to install black top or concrete in order to have it zoned as a driveway. He explained his driveway had been in its present condition for 20 years and had not caused any problems. He stated he did not have extra income to spend on replacing the gravel or the fines he continued to receive for moving items around in his driveway. Mr. Rohloff stated Mr. Williams would also be able to contact Allen Davis, Director of Community Development, or his office to discuss what his options were. He explained zoning variances were not approved by Council; they were approved by the zoning board of appeals. 4 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Council Member Herman explained the zoning code had been recently approved by Council. He stated if the code required Mr. Willaims to black top the gravel, that was likely the action he would need to take. Mr. Williams stated he already had a gravel driveway. Council Member Herman stated he understood that, however, code did not vary from house to house, it was community wide. He explained Mr. Williams was able to appear before the board of appeals to see if they would grant a variance. Mr. Williams stated he believed the driveway should be 'grandfathered' in as it existed prior to the code updates. Council Member Herman stated that would be a request he would have to make to the board of appeals as City staff was required to follow the code. Mayor Cummings suggested Mr. Williams speak with Mr. Davis as it was not an issue that Council would be able to resolve. Mr. Williams stated he believed Oshkosh was headed in the right direction and appreciated all the improvements that had been done throughout the City. John Casper, 120 Jackson Street, explained he was present to speak on behalf of the Oshkosh Chamber, a business association that represented approximately 1,000 members in Oshkosh. He stated the chamber strongly supported the proposal that would retain Oshkosh Corporation in the community, as the City was fortunate to be home to a Fortune 500 company. He explained they were an economic engine for the community that provided good paying jobs, a business base for a significant local supply chain and brought global distinction to the region. He stated the City was competing with at least four other communities and consequently needed to be bold and competitive. He explained the loss of Oshkosh Corporation would be a blow that would be felt for decades. He stated Council needed to put forward an aggressive proposal to which Oshkosh Corporation could not say no, as now was the time for the community to work together to secure the future of the City. Stephanie Carlin, 2803 Stoney Beach Street, explained she had provided Council with a copy of a presentation that had been given to the members of the board of education. She stated the board of education would meet the following evening to vote on a resolution to support Oshkosh Corporation and the partnerships it has with the Oshkosh Area School District. She stated as an elected official, it was her job to do what was best for the 5 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 students, and keeping Oshkosh Corporation in the City was best. She explained Oshkosh Corporation supplied talented individuals to come to the classrooms to speak about careers in engineering and manufacturing. She stated they provided volunteers to assist students during STEM nights as well as serve as mentors for young engineers and allow them to participate in job shadow days. She explained the 'people first' culture of Oshkosh Corporation extended into the community. She stated the company also provided the school district with significant resources and funding. She explained the charitable donations from Oshkosh Corporation directly impacted students. She stated much of what the company did for the community went unnoticed, largely due to their modest corporate culture. She implored the Council to invest in Oshkosh Corporation by providing them a world-class headquarters site. She stated the children, the community and the future of Oshkosh would benefit. Ken Arneson, 1230 Welshhaven Drive, stated he was the president of Evergreen Retirement Community as well as a partner in a small business in Oshkosh. He explained it was not correct to believe that a corporation would stay simply due to a name or history. He stated Fond du Lac had nearly lost Mercury Marine. He explained the City was not in a position to have an organization such as Oshkosh Corporation leave the community. He stated the decision made by Council would affect many other businesses. He explained the project had the potential to spur significant growth in an area that had been deteriorating. He stated he appreciated Council taking the time to listen to different viewpoints, however, he believed it was now time for Council to take action and make a competitive offer that no other community would match. He explained in making such an offer, it would also extend a message to other organizations and citizens that Council was committed to both the present state of the community and a long term prosperity. Mark Lasky, 3190 Old Orchard Lane, stated he had grown up in Oshkosh and after returning as an adult was excited to see the progress the City had made. He believed one of the biggest disadvantages in Oshkosh was that the community suffered from low self- esteem. He stated the City had a lot to offer including the state's third largest university, a Fortune 500 company as well as beautiful waterways. He explained he had personal experience with the Oshkosh Corporation executives and had witnessed their dedication to the community. He stated he believed Oshkosh Corporation wanted to be here, and the City needed to make sure they remained here. He explained he believed the City needed to grant the corporation the land, provide them the infrastructure and create a TIF as part of the proposal if necessary. He stated the community would benefit. Bill Wyman, 1372 Waugoo Avenue, stated the opportunity to host the headquarters of a Fortune 500 company was not one the City could miss. He explained Council was faced 6 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 with an important decision and would need to take risks to achieve goals. He requested Council do everything possible to retain Oshkosh Corporation. CONSENT AGENDA Report of Bills by the Finance Director Receipt & Filing of Common Council Minutes from September 26, 2017 Receipt & Filing of Oshkosh Public Museum Board Minutes from September 7, 2017 Receipt of Claims filed with the City's Insurance Company: A) Susan Vander Grinten for alleged damages due to a fall on a City street Resolution 17-505 Approve Amendment #1 to Professional Service Agreement with AECOM for Construction & Environmental Oversight; Jeld-Wen Riverwalk West of Oregon Street ($164,250.00) Mayor Cummings asked for the explanation of the word 'oversight' in relation to the resolution. Mr. Rabe explained the term 'oversight' was used to describe watching over the construction contractor. He stated AECOM would function as the City's agent to make sure that the work that the contractor performed was in compliance with the specifications and plans. He explained the City did not have adequate staff to supervise the construction and completion of the project. Mayor Cummings stated he understood they would act as a project manager. He requested the word not be used in the future and additional descriptions be provided to explain what was happening. Mr. Rabe indicated he had worked with AECOM and requested they revise their verbiage. Council Member Herman stated he had noticed that the City had been using AECOM for a number of projects. He questioned when the City last bid out to companies who provided similar types of services. Mr. Rabe stated he was not certain. 7 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Council Member Herman stated the reason he had brought it up was several Council Members had attended a conference for the Wisconsin League of Municipalities, and there were at least 5 similar companies present. He explained he believed it was time to do a competitive bid or put together a request for proposal. Resolution 17-506 Approve Revised Conditions of Specific Implementation Plan for a Vehicle Charging Station at 2415 Westowne Avenue (Plan Commission Recommends Approval) Resolution 17-507 Approve Conditional Use Permit to Establish an Outdoor Storage Use at 1850 W. Fernau Avenue (Plan Commission Recommends Approval) Resolution 17-508 Approve Conditional Use Permit for a Freight Terminal Development at 3010 Bradley Street (Plan Commission Recommends Approval) Council Member Herman questioned if there had been any City staff discussion about moving Bradley Street up in the CIP. He stated he was concerned that if the street was already in poor condition that the additional semi traffic may exacerbate conditions. Mr. Rabe stated he would need to work with City staff to evaluate the needs of the street. He stated there may be project funding that could be allocated. Council Member Herman stated they had heard from several community members how important businesses were to the community, and the transport company was a new business that would benefit from roads that could support their load. Resolution 17-509 Approve Phase II of 2017 Great Neighborhoods Capital Improvement Program Funding in the Amount of$7,000.00 Carmella Uptagraft, 75 Farmstead Lane, stated she was part of the North Park Neighborhood Association, which had been in existence for approximately a year. She explained they had embraced the idea of greater neighborhoods and had taken advantage of everything the City had to offer to improve the neighborhood. She stated they were utilizing grant funds to add landscaping to the median entrance that the neighbors would maintain, as well as blacktopping a section of path that leads from the neighborhood to the County Park. 8 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Council Member Herman questioned if Winnebago County had been made aware that if approved by Council, the path leading to the park would be black topped. Steven Wiley, Assistant Planner, stated they had been in contact with County Park staff, who approved of the project. Council Member Herman stated he had several citizens question how neighborhoods were notified that a neighborhood association had been formed. Mr. Wiley explained letters were mailed to the neighborhood body. Council Member Herman stated he supported these types of projects and believe the work that planning and the neighborhood associations had done improved the quality of the neighborhoods. Resolution 17-510 Award Bid to Capelle Bros. & Diedrich Inc. for Cladding Rehabilitation for the Oshkosh Public Library ($103,339.00) Resolution 17-511 Award Bid to Sherwin Industries Inc. for Ride-On Scarifier for the Sign Division ($21,964.00) Resolution 17-512 Reassign Polling Site for Districts 5, 6, 8 & 10 Resolution 17-513 Approve Special Event — Faith Christian Center to utilize Melvin Street during their Fall Family Harvest Party held at Faith Christian Center/October 31, 2017 Resolution 17-514 Approve Special Event — UW Oshkosh Veterans Association to utilize City streets for their March for the 22 Event / November 9, 2017 Resolution 17-515 Approve Special Event —Downtown Oshkosh Business Improvement District to utilize Opera House Square & City streets for the Downtown Oshkosh Whoville Holiday event/November 18, 2017 Resolution 17-516 Approve Special Event—Friends of the Oshkosh Parks, Inc. to utilize Menominee Park for the Celebration of Lights / November 24 through December 31, 2017 9 PROCEEDINGS OF THE COMMON COUNCIL- OCTOBER 24, 2017 Resolution 17-517 Approve Special Event — Special Olympics Wisconsin to utilize Millers Bay at Menominee Park& City streets for the Polar Plunge & Freezin' for a Reason 5K/February 16-17, 2018 Resolution 17-518 Approve Special Event — Run Away Events to utilize Menominee Park&City streets for the Run Away to the Bay event/April 21,2018 Resolution 17-519 Approve Special Event — Digital Documents LLC, dba L&K Productions to utilize Opera House Square & Market Street for Square Fare / June 16, July 21, August 18, September 15 & October 20, 2018 Resolution 17-520 Approve Special Event — Great Lakes Timber Professionals Association to hold the Great Lakes Logging & Heavy Equipment Expo at Sunnyview Exposition Center/ September 6-8, 2018 Resolution 17-521 Approve Class "B" Fermented Malt License, Special Class "B" Licenses & Operator Licenses MOTION: ADOPT CONSENT AGENDA (Pech; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 17-522 Approve Intermediate Attachment of Properties from Town of Algoma Effective March 1, 2018 per Approved Cooperative Plan Zone B Generally Located North of State Road 91, West of USH 41, South of State Road 21 MOTION: ADOPT (Pech; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Ordinance 17-523 Approve Zone change from SMU Suburban Mixed Use District to SMU-PD Suburban Mixed Use District with Planned Development Overlay located at 3001 S. Washburn Street (Plan Commission Recommends Approval) 10 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Ordinance 17-524 Amend Parks Ordinance Pertaining to Fishing along the south side of the Fox River Riverwalk (Advisory Parks Board Recommends Approval) (Staff Recommends Waiving the Rules & Adopting on First Reading) MOTION: SUSPEND RULES (Herman; second, Pech) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings MOTION: ADOPT (Herman; second, Pech) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Mayor Cummings asked for an explanation of the boundaries. Council Member Herman presented a slide that illustrated the locations where public fishing was prohibited along the river walk. He explained the section had never been open to public fishing and the owners of the Morgan District had requested to retain the right of no fishing in the location so future developments would not be impacted. He stated the parks board was in favor of the ordinance. Council Member Panske questioned if it was an item that could be changed in the future if the land use agreements were to change. Council Member Herman stated that it could. Ordinance 17-525 Modify Parking Regulations on Leeward Court West,North Westfield Street&West 6th Avenue FIRST READING; LAID OVER UNDER THE RULES Ordinance 17-526 Cancel December 26, 2017 Council Meeting FIRST READING; LAID OVER UNDER THE RULES 11 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Resolution 17-527 Approve River East Neighborhood Plan (Plan Commission Recommends Approval) MOTION: ADOPT (Pech; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Council Member Pech stated he was pleased that the neighborhood associations continued to grow, expand and do great things for the City. Resolution 17-528 Approve Miller's Bay Neighborhood Streetscape Vision Plan (Plan Commission Recommends Approval) MOTION: ADOPT (Allison-Aasby; second, Pech) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Council Member Herman explained that the plan identified various activities that may involve future allocations of healthy neighborhood funds or Community Development Block Grant (CDBG) funds. He stated there were several ways the City funded the projects and the plan gave the neighborhood a vision to work towards. Resolution 17-529 Approve Amendment to Tax Incremental District No. 31 Development Agreement & Ground Lease Agreement with Fox Valley Pro Basketball, Inc. MOTION: ADOPT (Pech; second, Krause) CARRIED: Ayes (5) Panske, Krause, Pech, Herman, Mayor Cummings Present (1) Allison-Aasby Greg Pierce, 115 Westwind Drive, Neenah, explained when they had first started the arena project, it was clear that it could not happen without City involvement. He stated the TIF had made it possible to remediate and build on the former Buckstaff property. He explained the amendment would change the language to allow for a special assessment and reduced the timeframe it would take to pay back the TIF. He stated the interest savings in reducing the timeframe by 7 years was substantial. Council Member Pech stated he believed Mr. Pierce explained the amendment well and asked if Mr. Rohloff had anything to add. 12 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Mr. Rohloff explained the timeline on the project had been tight. He stated through the TIF, the City was assisting the developers in bringing the property up to the standard of other properties elsewhere in the City. He explained the TIF did not fund any portion of the building, it assisted in getting the property to a buildable state. He stated without the TIF funds, the developer would have extraordinary costs that would make the project cost prohibitive. Council Member Pech asked Mr. Rohloff to clarify that the City was not paying for the building. Mr. Rohloff stated there had been talk in the community that the City was paying for the arena building which was not the case. He explained due to the short timeframe of the project, the initial numbers had been fluid. Council Member Pech stated he understood the naming rights that were recently announced helped with the cost of the arena building, not with the cost of the infrastructure. Mr. Rohloff explained naming rights were typically used to help with operational costs. Council Member Pech stated he had been questioned on why the arena would need additional funding after they had signed the naming rights agreement. Mr. Pierce explained an arena was paid for by marketing and selling space; the naming rights was only one component to be used for operational costs and selling advertising. Council Member Allison-Aasby stated she would vote present as she had a business relationship with the president of Fox Valley Professional Basketball. Council Member Herman questioned what some of the items were that had added additional costs to the project. Mr. Rabe stated he was not aware of the site conditions and therefore unsure of what those items were. Council Member Herman questioned if there was a member of City staff that could provide that answer. He stated he would like the citizens to know what had been found that resulted in the change to the TIF. 13 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Allen Davis, Director of Community Development, explained there was poor soil in the area and despite soil testing it was impossible to know the exact condition of the ground until digging began. Council Member Herman questioned if the size of the water main on 141h Avenue was related to the concern with the railroad. Mr. Rabe explained the water main was not an arena related cost, it was a water utility cost. Council Member Herman asked for an explanation of how the 'pay-go' TIF worked for the City and the developer. Mr. Rohloff stated with a'pay-go' the developer fronted the cost of the project instead of the City. He explained Fox Valley Professional Basketball was fronting the cost of everything on the site as well as a portion of public improvements. He stated as tax increment was generated, it would be used to pay off the money that had been fronted. He explained the City assumed much less risk. Council Member Herman stated Council had received numerous negative emails related to the arena project and wanted to make sure the public understood the details. He explained the arena would be an asset to the community. He stated he believed the Menominee Tribe would bring value to the community through the naming rights agreement and understood there would be a museum at the arena with their artifacts. Resolution 17-530 Approve Specific Implementation Plan for Planned Development of an Electronic Message Center at 3001 South Washburn Street (Plan Commission Recommends Approval) MOTION: ADOPT (Herman; second, Panske) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Resolution 17-531 Amend 2017 Capital Improvement Program — Purchase of Conical Section for Centrifuge No. 1 ($50,000.00) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings 14 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Resolution 17-532 Approve Purchase of Conical Section for Centrifuge No. 1 from Alfa Laval, Inc. ($43,586.94) MOTION: ADOPT (Herman; second, Allison-Aasby) CARRIED: Ayes (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Resolution 17-533 Award Bid for Public Works Contract No. 17-03 to Miron Construction Co., Inc. for Mary Jewell Lift Station & Park Shelter ($2,981,403.60) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (5) Krause, Pech, Allison-Aasby, Herman, Mayor Cummings Noe (1) Panske Council Member Herman asked for an explanation of the lift station. Steve Gohde, Assistant Director of Public Works, explained the new lift station was intended to replace the small lift station that was located on the corner of Punhoqua Drive. He stated the need for the lift station had been driven by the Sawyer Creek dredging project. He explained a syphon had been installed after a dam was discovered within the Sawyer Creek water system, and it was not doing an adequate job of preventing backups. Council Member Herman questioned if the project would impact the potential future infrastructure of Oshkosh Corporation. Mr. Gohde stated he would anticipate that area would be drained via gravity to a sanitary sewer system at the intersection of Westfield Street and Oshkosh Avenue. Council Member Allison-Aasby clarified that the City was not building a $2.9 bathroom. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Cummings reminded Council of the budget workshops on October 301h and 31s' from 8:00 a.m. until 5:00 p.m. Mr. Rohloff explained City staff would be prepared to talk about their budget requests and any reductions Council requested. 15 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Council Member Pech indicated he may be absent for a portion of the workshops due to his job. Mr. Rohloff explained Council had requested that a survey of City committee/board members, Council and City staff be completed to determine interest in the various options that had been presented to Council. He stated the results had been included in the Council packets. He explained there had been interest in consolidating the parking utility and the traffic review advisory boards. He stated there was also interest in folding the Grand Opera House advisory board into the landmarks commission. He explained he believed it would make sense to fold the equal housing opportunity commission into the rental housing committee. He stated the rental housing committee had generated a lot of interest in the community and there was ongoing activity, while the equal housing opportunity commission had not held a meeting in 15 years. He explained there had not been much interest in removing Council liaisons. He stated there had been positive response related to making the long range finance committee an ad-hoc committee, aside from Council's response. He explained in terms of changing membership criteria for local option committees by allowing non-resident participation, there had been moderate support. Council Member Herman asked what City staff would like from Council. Mr. Rohloff recommended the Council liaison bring the information back to their respective boards/commissions and gather input. Council Member Herman stated it would be beneficial to know how many times each group was not able to establish a quorum and when meetings were cancelled due to lack of subject matter. Mr. Rohloff stated that information had been part of the survey. Council Member Allison-Aasby stated she believed it was a good idea for Council liaisons to go back to their respective boards/commissions for further discussion. She explained while there were some members who had served for long periods of time because they enjoyed participating, there were others who served simply because they did not feel there was anyone else willing to do so. Mr. Rohloff explained he would direct City staff to put the topic on the various board/commission agendas. He stated he believed Council should lead the discussions as it was a policy issue. He requested Council provide him with feedback after the 16 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 discussions, and they would then determine how to move forward. He stated what had been done traditionally was that the group started large, and as terms ended, those individuals were not replaced. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS There were no Council Member announcements or statements. CITY MANAGER ANNO UNCEMENT AND STATEMENT Mr. Rohloff stated the outstanding issue with the arena project was dealing with the railroad. He explained he had reached out to Congressman Grothman's office as well as Senator Johnson's office to request assistance. He stated the while the water main component was not urgent, the storm sewer concern was. He explained that weather permitting, most of the areas surrounding the arena would be complete; it was the area near 141h Avenue that was delayed. Mr. Rabe stated he had been informed that City staff felt confident that the public infrastructure would be completed on time in the immediate vicinity of the arena. Council Member Pech questioned what the response had been from the representatives Mr. Rohloff had reached out to. Mr. Rohloff explained the response had been positive and they wanted to help. He stated he did not believe they could force the railroad into action, however, he believed they would be able to have an influence. Mr. Rabe stated he had a discussion with a representative from Congressman Grothman's office and learned that they had met with the Canadian National staff in Washington to address concerns. Council Member Pech asked for an explanation of the news coverage on the issue. 17 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 Mr. Rabe stated a reporter from a Green Bay news station had reached out to the City Manager's office and had later visited City Hall to ask questions. Council Member Herman explained at the Wisconsin League of Municipalities conference there had been a break out session regarding railroads, and the session had been full; numerous municipalities were having issues, specifically with Canadian National Railroad. He stated it had been brought to his attention that the railroad did not like when resolutions were drafted, as it pushed them towards action. He explained he believed Council should draft a resolution asking the railroad to work with the public works department to complete the project. He stated he believed flooding was the primary concern. Mr. Rohloff stated he would discuss preparing a resolution with City staff. Council Member Pech questioned if the potential flooding could impact the railroad's crossing. Mr. Rabe stated yes; he explained although City staff had brought that to their attention, the response from the railroad had not improved. Mr. Rohloff stated the City had worked with Wisconsin and Southern Railroad for the transload site and they had been cooperative. He explained the collection office had historically opened at 7:30 a.m. to accommodate building inspections, however, payments could now be made in the inspections office via credit card and the number of individuals using the collections office between 7:30 a.m. and 8:00 a.m. was low. He stated the collection office hours would be changed to 8:00 a.m. to 4:30 p.m.,which would allow for better coverage during the day, beginning Monday, October 301H MOTION: THE COUNCIL MAY CONVENE INTO CLOSED SESSION PURSUANT TO SECTION 19.85(1)(E) OF THE WISCONSIN STATE STATUTES TO DISCUSS BARGAINING OPTIONS, STRATEGY, PARAMETERS AND TERMS RELATED TO THE NEGOTIATION OF POSSIBLE AGREEMENT FOR THE REDEVELOPMENT OF LAKESHORE MUNICIPAL GOLF COURSE, WHERE COMPETITIVE BARGAINING REASONS REQUIRED A CLOSED SESSION (Herman; second, Pech). CARRIED: (6) Panske, Krause, Pech, Allison-Aasby, Herman, Mayor Cummings 18 PROCEEDINGS OF THE COMMON COUNCIL— OCTOBER 24, 2017 MOTION: ADJOURN (Allison-Aasby; second, Panske) CARRIED: VOICE VOTE The meeting adjourned at 7:39 p.m. PAMELA R. UBRIG CITY CLERK 19