HomeMy WebLinkAbout13. 17-542 NOVEMBER 14, 2017 17-542 RESOLUTION
(CARRIED 6-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID&APPROVE 3 YEAR AGREEMENT WITH CINTAS FIRE
PROTECTION FOR FIRE EXTINGUISHER MAINTENANCE SERVICES
FOR VARIOUS DEPARTMENTS ($33,532.35)
INITIATED BY: PURCHASING
WHEREAS, the City of Oshkosh has heretofore advertised for bids for Fire Extinguisher
Maintenance Services for various departments; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
CINTAS FIRE PROTECTION.
3001 E Enterprise Ave
Appleton, WI 54913
Total Bid: $33,532.35
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. XXX-XXXX-6426-XXXXX Misc. Funds - Maintenance Machinery,
Building, Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 7, 2017
RE: Award Bid and Approve 3 Year Agreement with Cintas Fire Protection for Fire
Extinguisher Maintenance Services for Various Departments
BACKGROUND
The City contracts with a fire protection vendor for annual recharging, testing and replacement of fire
extinguishers for required department facilities and vehicles. The current service agreement is set to
expire December 31, 2017.
ANALYSIS
Purchasing prepared bid specifications for a three-year term for these services with the option for two,
one-year term renewals. The evaluation criteria focused on the costs to provide annual maintenance
checks, dry chemical stored pressure recharging, testing and replacement as these make up the majority
of the needs required of this service. The bid was posted on Onvia DemandStar. Bids were due October
13, 2017. The bid tab is attached. Purchasing's review of the bids concluded the low bid from Cintas Fire
Protection met all the minimum bid requirements.
FISCAL IMPACT
The annual estimated fiscal impact of these services across all required departments is approximately
$11,177.45. Because the three-year anticipated total expenditure for these services is expected to exceed
$25,000 with a projected cost of $33,532.35, this agreement requires Common Council approval. These
services are budgeted annually within each required department's contractual services account (6426).
RECOMMENDATION
Purchasing recommends the Common Council award this three-year fire extinguisher maintenance
service agreement to Cintas Fire Protection per the unit prices on the attached bid tab.
Respectfully Submitted, Approved:
r L '11( �_ 9r;6(_14_tI
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
FIRE EXTINGMS[iER MAINTENANCE
FOR THE QTY OF OSHKOSH
Rn1C nWN nrY Vrg 11 nni9
BID nImORMAITON
Oshkosh Tire" Police
175 Indian Point Road
Oshkosh WI 549M
Cintas Fire Protection
3001 E Enterprise Ave
Appleton WI 54913
rF Ahem Co.
201 Morris Court
Fund du Lac 54936
Complete Fire Solutions
2630 W Arced= Drive
Neenah W1 54956
County Wide Extinguisher Inc
6c Cleaning Hoods
2170 Cmgtitation Avenue
Hartford WI 533027
BID
ITEM f
QUANT1rY
DESCRIPITON
BID EACH
TOTAL
BID EACH
TOTAL
BID EACH
TOTAL
BID EACH
TOTAL
BID EAQi
TOTAL
1
752
Armual Maintenance Check
265
1992.50
2.85
214.310
3.95
2970.40
2.9D
2180.80
2.25
I692.00
2
385
25 - 60 Extinguisher Recharge
1740
654540
'1200
462000
2350
904750
120.00
7700-00
11-00
4235.00
3
344
295
46
10- 301 Extinguisher Recharge
R -J -p
2400
41.00
9038.00
'1200
4128.00
2950
1014890
'20.00
688040
15.00
20,00
599090
4
As needed
Per pound dry dmrdcal
added to exti-VAshers,
NIC
NIC
225
215
NIC
NIC
3.15
315
2.95
2.95
5
Asre ded
25-61 Extinguisher 6 Year Maintenance
1200
1240
640
6.00
23.50
2350
118.95
18.95
11.00
11.00
6
As needed
10- 30.4 Extinguisher 6 Year MaizkNnance
201 Fxingtdsher 6 Yew Maintenance
1200
12.00
6.00
6.00
I
29.50
I
2950
"18.95
115.00
1895
13.00
28.09
7
As needed
25-6/12YearH dro7est
15.00
1540
"1L00
I14U
36.50
3650
"2995
29.95
'10.00
10.00
8
Aa needed
10 - 30112 Year HydraTest
15,00
15,00
11.00
.25
46.25
'29.95
29.95
-13.0DI
13.00
9
25 __Trip
Chageperlocatmn
NIC
N/C
10.00
150.00
18.00
450.90
1040
250.00
35.00
875.00
1 dial 01 nems 1-9 (baSW of award)
$17,629.60 Replace 25 $12,177-45 522,751.55
instead of -
testing(rechg
$17,111.75 512,256.95
'=lndudez parts •=doestwtindude
recharge