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HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES September 19, 2017 PRESENT: Megan Lang, Kris Larson, David Sparr, Jim Stapel, Kay Bahr, Chanda Anderson, Sandy Prunty, David Krumplitsch, Andy Ratchman, Marlo Ambas, James Evans, Benjamin Rennert EXCUSED: None STAFF: Cassie Daniels – BID Manager, Jeffrey Nau - Associate Planner OTHERS: Lieutenant Matt Kroening – Oshkosh Police Department, Doug Villars – Leadership Oshkosh/Remax Reality, Michael Donnan – Leadership Oshkosh/Aegis Financials I - CALL TO ORDER Chair Lang called the meeting to order at 8:01 a.m. and a quorum was declared present. Chair Lang introduced two new Leadership Oshkosh participants; Doug Villars with Remax Reality and Michael Donnan with Aegis Financial. II – APPROVE MINUTES OF AUGUST 15, 2017 MEETING There was no discussion on this item. Jim Stapel moved to approve the minutes of the August 15, 2017 meeting as presented. Kris Larson seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES No one from the Oshkosh Police Department was present. Chair Lang requested to bring this item back if someone from OPD arrives. Marlo Ambas arrives at 8:05 a.m. IV – APPROVE RECRUITMENT FUND GRANT IN THE AMOUNT OF $2,500.00 FOR MARISSA’S FIT BOUTIQUE, 13 WAUGOO AVENUE BID Manager Daniels distributed minutes from the August 17, 2017 Recruitment Fund Grant Committee and provided background information on the request. David Sparr asked what the balance was in the Recruitment Fund Grant budget. Ms. Daniels replied $2,500.00 if this grant is approved. David Sparr motioned to approve the $2,500.00 Recruitment Fund Grant for Marissa’s Fit Boutique, Kris Larson seconded the motion which passed unanimously. DOWNTOWN OSHKOSH BID BOARD MINUTES September 19, 2017 V – RECRUITMENT AND RETENTION FUND GRANT APPLICATION REVISIONS Ms. Daniels distributed copies of the new applications and explained changes to the Retention Fund Grant application:  There were no changes to criteria.  Removed references of the Downtown Overlay which no longer exists and now references new sections of the Zoning Ordinance.  Grant eligibility is based on property address, not owner Ms. Lang suggested that the term Historic should be replaced with Architectural in regard to enhancing the downtown since all the buildings in the BID do not have historic architecture. Mr. Stapel agreed. Lieutenant Matt Kroening arrives at 9:16 a.m. Mr. Larson suggested that applicants should be required to use BID Businesses first, than Oshkosh. Mr. Rennert agreed. Mr. Stapel felt the wording should be that applicants should be encouraged to use BID/Oshkosh. Mr. Sparr added that use of local contractors will be taken into consideration for the grant approval. Mr. Villars asked if applicants are required to provide more than one bid. Ms. Lang responded no, however they could require at least two. She added that she does not want to make the process inconvenient. Ms. Daniels explained the changes to the Recruitment Fund Grant which included:  No definition of what expansions are.  Grant meant to help businesses get off the ground.  One grant per business unless a new EIN or Tax ID number is provided. Mr. Larson stated he would like to see the same language in regard the use of local contractors similar to the other application. III – POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Lieutenant Kroening reported he is back as the OPD liaison to the BID and is working on the Downtown camera inventory. Lieutenant Kroening reported that the most common issues the past month were parking issues during the Gus Macker Tournament and the Farmers Market. He added that you can tell UWO is back in session with increases in ordinance violations and public urination incidents. He DOWNTOWN OSHKOSH BID BOARD MINUTES September 19, 2017 added there have been a few flower pots knocked over and a vehicle theft at the 500 block of N. Main Street due to keys being left in the car. Mr. Evans asked what day the next pub crawl is scheduled for. Lieutenant Kroening responded Saturday, October 14. VI – MONTHLY FINANCIAL REPORT BID Manager Daniels told the Board she has sold all of the daily parking passes and reminded them they expire on December 31, 2017. There was no further discussion on this item. Jim Stapel motioned to approve the BID monthly financial report as presented. Kris Larson seconded the motion which passed unanimously. VII – FORM 2018 BID BUDGET COMMITTEE, SCHEDULE FIRST MEETING Ms. Daniels asked the Board for volunteers to serve on the BID Budget Committee. Megan Lang, Kris Larson, Sandy Prunty, Dave Sparr and Benjamin Rennert replied they would. Ms. Lang informed the Board that she will be meeting with City Manager Rohloff next Thursday to discuss the BID parking contribution. The committee agreed to hold their first meeting on Monday, October 2nd at 2:00 at Beckets. VIII – BID TOURISM VIDEO PRESENTATION Mr. Ambas presented a rough copy of the tourism video to the Board. The Board responded that the video looked good and offered suggestions for the final version. Mr. Ambas replied he will have the final video ready for the next meeting. IX – OSHKOSH HISTORIC TOURISM Mr. Nau informed the Board that he had spoke with Mayor Cummings who said he has been in contact with the CVB to discuss and promote historic tourism in Oshkosh. Ms. Lang asked for this item to be brought back to the October meeting. X – WILLIAM WATERS PLAZA RENOVATION – BID PARTICIPATION Bid Manager Daniels said she has been in contact with Alexa Naudziunas to see if and how the BID could participate with the William Waters Plaza Renovation. Ms. Daniels suggested the BID could provide banners to the street lights; now would be a good time since the sponsorships with the current banners will be starting their last cycle and ending in the fall of DOWNTOWN OSHKOSH BID BOARD MINUTES September 19, 2017 2018. Sandy Prunty asked if the BID could assist with the planters. Ms. Daniels replied they are already working with Mary Kay. Mr. Stapel asked how many banners will be installed. Ms. Daniels replied under ten. XI – BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager’s report included in the BID packet. Highlights include:  Holiday Parade o Continuing to work on parade sponsorships. o Starting to work on parade logistics. o Organizing Whoville/Breakfast with the Grinch XII – BIKE SHARING AD-HOC COMMITTEE UPDATE Mr. Sparr reported they had a small meeting with Zagster. Zagster looked around the city and identified several candidates for bike stations. He added that the stations can be moved around and can hold any number of bikes. Ms. Daniels suggested the CVB may be better to coordinate this program. Ms. Lang said she would contact Amy Albright. XIII – DISCUSS DUAL TRASH/RECYCLING RECEPTACLE ISSUE Ms. Prunty suggested that the recycling verbiage should be removed from the dual cans since they are no longer being used for recycling. Ms. Daniels added several of the cans are taking a beating and need to be repainted. XIV – BID SPECIAL ASSESSMENTS OF CLASS B EXCLUSIVE RESIDENTIAL STRUCTURES Mr. Nau said he will be contacting the UW Extension to see if they have an opinion if exclusive residential properties with over four units can be assessed since they are classified as commercial entities. XV - IDENTIFICATION OF AGENDA ITEMS FOR THE OCTOBER 17, 2017 MEETING  Recruitment and Retention Fund Grant Application Revisions  Tourism Video Presentation  Historic Tourism  Approve 2018 Budget/Operating Plan  Bike Sharing DOWNTOWN OSHKOSH BID BOARD MINUTES September 19, 2017 XVI – ADJOURNMENT With there being no further business, Jim Stapel moved for the meeting to be adjourned at 9:13 a.m. Kris Larson seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner