Loading...
HomeMy WebLinkAboutWorkshop for Special Events Extraordinary Services Fees r J V O � O T1 `4FK N O � > U CJS u4=J w �; u DO cn U H 98 L' �a o � o V G O u ; �L4 W i- Q W u � � o o ') ° ILI cd UO V J P4 U �, P4 + tA UO P� 0 cdit V � O OCU v cv x U W Q W cu W'Z v' O O � at � uuuooQQ � s �3 O O �c �v o a� 4 a� W t;,) rl o m o a r� CD o o a o 0 0 o H H a o © Q C� r"] i V JI h E>- bJD oho y I 4� V x x W O O CIS p n o bi0 _: �V U E 4-j 4 U] Fu0 . 4-j Lo � � u v -4- � W ,U V £4 yyyy; t: a o o or • TI N LO N w Q 7 `d 4 coa cd w v 0 o y aj � a W ° riri U') oca 4-j 0O y M TO O V 1-4 - U S-� vw ° 4- ° W J ca as O O (15 Wbo „O O O u) En +� u N Ocn m m O co Ov , o u ca o V � ca "o U X u o °' F' 4'5 u r4 rn w uaw va w`� Q Q 3 z f? F: F.e o �v C� -j ° o c r W _V; O �✓ EF. T_ un 4-jO O v a� o u =" N N x : u � E ii E:> E' 4 o C.� s o ° cn O uo ct U � 4 o � o w o � N 4� ON : 0 � o o � � o 4-4 4-j UO o . -j o v V m v t' o �z o � o � � o UO � o m a cti r" a � � O `J 442 a o a a 4-jIU .� a O O O -I--j x a UO) V Q Ca F 4, w0 O 0 p., g Q .. O O u V) Q) ,� � � ` ' ; 8 v.sa � O Q, O W �+ U o NO in O a u V m a w NU P Q V U 3: O3 o W � o V O � w Y, o o � � o � � v cry .bjD -F-jNO '( Q� � a , r� b r e f, EF`E a3 o 4 b V UON O Y UO o E (U ND N O v Q) o �' 4-j o o cq %4-4 � > o "' U +n bo O N r' O 4"j V O > p v O O Q� }� ¢' (D O rvia v W C �, •Q" C) v� C o U • r�i ��' O Hca O z nV 7� © o � o u Q x LO cq u _ Ln � W cis N f� F+ 6:- rt 0 6 1 1 kr: S- Y+. S/ L ! 1 bJD 0 ° biD a� bjD T� E r.: 4 o cn o 4 Ez biD _. w � a w4-j 4-j 4 • o C) > rn r o o HLb J > v � v o V � o j r4 4Jr T"��•�+1 0 LO O 4-j 4-j o o w US Ul bip -0 o u U iE v. v � ( u OV O t O E- O ObO 3; lc� � ok O 'A u 4-4 W -14 � > cu T S-i= 14 O W N O O a� cin o O 4 � - Cd Wads ' 3 0 ' UO . . a"' • �n Y; ct 4-2 4-1 blo cli ►� cu o u v Cd C v ~ u) o ° cd o " bACd ~ v v rdCd V > v o US c � C) --, x v � v r� M v U m r 4-1 v v o v o �, ra Q �+ v o v , cn w 4-1 U v o ° o tj o ocp t 4 v v • V � U U o bl) z 0 s E_ E E"J Ex- I� is o bJD o r � Q o o O EY< o bu � U U 4� Er; i Special Events Stakeholders Meeting April 11, 2017 Staff: Ray Maurer, Trena Larson, Kathy Snell Attending: Harold Bucholz,Todd Kaufmann, Cathy Cluff, David Goelzer,Jim Austad, Lori Renning Excused: Brian Stenzel Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 of the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. I. Participants introduced themselves and their interest in the group. II. Ray shared that City staff would lead meetings, however, the meetings would be very informal. The plan is to meet biweekly with a deadline of getting input to the City Manager by August. The input for a fee schedule will not be in the form of recommendations but rather suggestions to the City Manager and Common Council. Kathy Snell will be the point of contact for any information participants wish to share. Notes will be taken,however, these also will be very informal. III. Reviewed the purpose of the working group. N. Future meetings will be held every other Tuesday afternoon from 1:00—2:30 p.m. Below are the dates. April 25 May 9 May 23 V. Trena and Kathy shared areas of service that have not been charged to special event organizers in the past. Mostly these have included regular time staffing, staffing of Community Service Officers, idling vehicles,utilities, maintenance of equipment and vehicles, etc. Trena reviewed the current methodology the City uses to calculate hourly wages for the departments. David felt this was a problem within the ordinance as the ordinance states we can only charge what is an actual cost to the event. He feels that only benefits based on hours worked should be included in the hourly rate. Trena will review the asterisks to determine the difference between them on the finance spreadsheets. After much discussion, the consensus of the group was that all personnel working an event should be on over time and billable to the event organizers. This would eliminate any concern that normal services would not be affected by a Special Event. It was determined the first task of the group should be to determine the actual costs of a special event. VI. To Do List • Trena will create a new spreadsheet that will exclude the benefits not related to hours worked from the hourly rate. • Kathy will provide samples of a billing statement • Trena will determine the meaning of the asterisks on finance spreadsheets. • Kathy will pull together the FEMA and DOT rates. • Trena will provide an explanation of where the budget is showing a deficit due to the Special Events. • Items for discussion at the next meeting will include the above items as well as a discussion about the Hotel/Motel Room Tax and the benefits of special events to the City of Oshkosh as a whole. Special Events Stakeholders Meeting April 25, 2017 Staff: Ray Maurer, Trena Larson, Kathy Snell Attending: Harold Buchholz, Todd Kaufmann, Cathy Cluff, David Goelzer,Jim Austad, Lori Renning, Brian Stenzel Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 of the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. I. Reviewed the purpose of the stakeholder's group. 11. Trena handed out the adjusted hourly rate spreadsheet with the new calculation She removed all Health Insurance from the wages. EN � gQprlcos� 5heth �ulbuedd �1crt 4/- d.����4t�d�§ � •' 3 v '-s!b�� 'e' y7`S'-'. Y r°i ��S y�.�� "N W' s � Q ���'ij�p�Q<y���:eSl�:. tea $ 0 On c. c. Several questions arose regarding the allocation of staffing resources for Police and Fire. It was determined that both the Chief of Police and Chief of Fire would be invited to the next meeting. d. Currently Special Events revenue/expenses is not separated out in the general ledger. e. Trena shared with the group how Hotel Room Tax is utilized currently. 75% of the revenue to the City is allocated to the Convention and Visitors Bureau,while the remaining 25%is allocated to the Grand Opera House and to the Convention Center. Trena did not have the division of the 25% but will share at the next meeting. i. There was discussion as to whether or not any portion of those funds could be utilized differently or to assist with offsetting some of the costs that special events incur. u. Another suggestion was regarding whether or not a resort tax might be an option. This will be discussed more at the next meeting. III. Kathy shared with the group the application process. Expressing that regardless of how large or small an event,there are a number of staff who review the event applications. The staff together determine whether or not they will recommend the approval of the event to the City Manager. For example, Public Works is involved to identify any potential construction that may interfere with the event location/route. IV. Future meetings will be held every other Tuesday afternoon from 1:00—2:30 p.m. Below are the dates. May 9 May 23 V. To Do List • Trena will bring an explanation of the asterisks on the finance spreadsheet along with a new calculation for the hourly rates including health insurance and other benefits for the regular time but no health insurance for the 11/z time or double time. • Trena will provide a more accurate description of the Room Tax usage and amounts. • Kathy will provide examples of costs for a small, medium and large events. • Ray will invite the Chief of Police and the Chief of Fire to the next meeting. • Next meeting agenda item—Resort Tax Special Events Stakeholders Meeting May 9,2017 Staff: Ray Maurer, Trena Larson, Chief Tim Franz,Kathy Snell Attending: Harold Buchholz, Cathy Cluff, David Goelzer,jinn Austad, Lori Renning Absent: Brian Stenzel, Todd Kaufmann Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 of the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. I. Reviewed the purpose of the stakeholder's group. a. Trena stated the past methodology is really what we need to focus on and not the amount the city identified as a short fall in the budget. She indicated there are certain items that we as a committee should be discussing regarding the costs of special events. These would include: the methodology used to calculate hourly rates (straight time, time and a half, and double time), charges to address the compounding effects of staffing for special events for Police and Fire services, equipment charges (vehicle maintenance,fuel, etc.), and administrative overhead. b. Harold stated that we need to determine the short fall in order to know that moving forward we have fixed a problem. David questioned that if an event is being billed for the staffing hours, then what is causing a shortfall. This led directly into the discussion around the Fire department staffing levels for special events. U. Information to be provided by staff: a. Extraordinary service charges calculation without health insurance inclusion for overtime hours. What do the asterisks mean in the spreadsheet? i. Discussion went directly to Chief Franz's explanations of special event operations. Calculations will be discussed at the next meeting. b. Fire Chief discussion of special event operations i. Chief Franz explained the compounding effects of staff taking off and having to bring in personnel to cover the required staffing levels per the union contract. He also explained that as the city has grown and special events have required more services, the budget they work with is not any larger. Chief Franz also explained that the hours a Battalion Chief (BC)has worked at a special event have not been billed to the events. The BCs are not paid hourly, however the work that they would have been doing is now pushed aside in order to accommodate the special event. Not all events that the Fire department services fall under the qualifications of a special event. For example, the university requires an EMS team on standby for sporting events. They are billed directly for this, however, it doesn't qualify as a special event. Along these same lines, there are other community services that are provided by the Fire department that are not billed for. A couple of examples would be times when afire truck stops out to an event for the kids to get a glimpse at the trucks or when a social event requests a dunk tank to be filled. The staffing and vehicles are not dedicated services for those events and therefore the events are not billed. ("Not dedicated" to the event means that if another call were to come in they would leave what they were doing to respond to the call.) Also not charged to events is the planning,meeting and prep time associated with special events bna� b46 ' $ t tld be£ bcLrti=f f� egtn�t � u tine sor ve g - - - 7 11--lu h etur Private companies could be hired or volunteer departments could be considered, however, this is not helpful to the city as many of these would only be contacting 911 to respond. For example a volunteer may be a first responder,however, if a first responder is called to a scene an ambulance is required. They would then all 911. The person would then be assessed and cared for but if there is no transport there is no bill that is generated. Harold stated in summary there is a gap in the budget,however,it seems these are things that are difficult to measure or haven't been measured in the past. The gap would include:not charging for vehicle maintenance,use, etc.; services that are not billed for but the fire department assists with;training and preparation for special events; and the compounding effects on compensatory time that adds up over the course of the year (at this time there has not been a good way to track the amount directly related to special events). c. Hotel room tax—what is it? How much is it? How is it distributed? i. Deferred to the next meeting d. Sample invoices (small/medium/large events) i. Deferred to the next meeting e. Other? III. Samples of event charges from other municipalities across the country. Which ones doe the group link and think we should consider? Include charges for vehicles, etc.? FEMA/DOT rates? IV. Future meetings will be held every other Tuesday afternoon from 1:00—2:30 p.m. Below are the dates. May 23 Special Events Stakeholders Meeting May 23, 2017 Staff: Ray Maurer,Trena Larson,Karen Lehman, Chief Dean Smith, Kathy Snell Attending: Harold Buchholz, Lynn Peters,David Goelzer, Todd Kaufmann Absent: Brian Stenzel,Jim Austad, Lori Renning Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 of the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. I. Information provided by City Staff a. Chief Smith explained the compounding effects of staff taking off and having to bring in personnel to cover the required staffing levels. Chief Smith also explained that the hours the Special Operations Sergeant and Community Service Officers have worked at a special event have not been billed to the events. He does believe that these costs should be billed to events. Not all events that the Police department services fall under the qualifications of a special event. Similar to the Fire department, there are other community services that are provided that are not billed for. Also not charged to events is the planning,meeting and prep time associated with special events. sz� _ 1?,.. y ?. Chief Smith did also clarify the difference from the Fire department as the Fire department has "required" staffing levels and the Police department has "preferred" staffing levels. This allows for the Police department to be slightly more flexible but must also be cautious that the correct decisions are made based on the anticipated needs. If they make a mistake this becomes very costly. Chief Smith also shared that vehicles and maintenance have not been billed to events for squad cars or other vehicles utilized during a special event. b. Extraordinary service charges calculation without health insurance inclusion for overtime hours. What do the asterisks mean in the spreadsheet? L Deferred to the next meeting c. Hotel room tax—what is it? How much is it? How is it distributed? L Deferred to the next meeting d. Sample invoices (small/medium/large events) L Kathy shared three sample invoices and what they would have looked like had they been charged for services that we currently have not been billing for. (Please see attached. Note CSO stands for Community Service Officers and SpOp stands for Special Operations Officer.) e. Other L Harold shared that in order to move forward he believes we should identify some guiding principles. Below are a few that he has developed. We will discuss these in greater detail at the next meeting. 1. Do we agree that every event needs to be fully costed to the best of staff ability? 2. Do we agree that no matter the size or nature of the event, they are treated fairly? 3. Do we agree the city accounting system needs to capture costs or revenue as it relates to events? 4. Do we agree the events coordinator and city staff should work closely with event sponsors in identifying all costs, conditions and opportunities to save on expenses? 5. Do we agree it is the prevue of the city manager and/or council to determine if political and/or philosophical consideration is given to any event as to cost/viability? b. Do we agree that citizens of Oshkosh receive a benefit, tangible or intangible from events and therefore may need to share in offsetting some costs? ii. David requested clarification regarding the "required staffing levels" from the previous meeting with Chief Franz as he was not able to find this stated in the union contract. Kathy will follow up with Chief Franz and forward a response to the group. 1. Below is the information David requested Chief Franz sent me to share with you. Staffing levels are not in the union contract and we would never put them there, they are set by management based on laws, demand for service and best practices. To start with State Administrative Code SPS 330 Subchapter IX Emergency Operations requiring team of two going into a hazardous environment and having a backup team of two personnel, so on a fire truck one person operates the pump and the other two go in to fight the fire, so therefore minimum staffing is three. The rescue does not have a pump nor do the ambulances so they are staffed with a team of two for firefighting and for other practical and safety reasons. Ambulances are also required by the state to be staffed with two paramedics Per Ch. 256,Wis. Stats., and Wisconsin Administrative Code. Staffing requirement is based on keeping all of our fire, rescue and ambulances units on duty. Essentially shutting down one fire truck closes a fire station for firefighting purposes with the exception of Station 15 which has the Heavy Rescue and a Fire Engine. The number of these is based on our response time goals and availability. We monitor both along with our unit hour utilization to determine where and how many units we need. Another factor in determining number of units and location is Insurance Service Office (ISO) rating requirements. ISO rating is what determines what most people pay for fire insurance,we are currently rated at a 2 on a 1 to 10 scale with 1 being the best. Chief Franz also provided a spreadsheet showing what had been put on the board at the last meeting. Also included is a copy of the annual report in order to show the volume of responses and other activities. II. Samples of event charges from other municipalities across the country. Which ones doe the group link and think we should consider? Include charges for vehicles, etc.? FEMA/DOT rates? III. Future meetings will be held every other Tuesday afternoon from 1:00—2:00 p.m. Below are the dates. June b, 2017 i Special Events Stakeholders Meeting June b,2017 Staff: Ray Maurer,Trena Larson,Kathy Snell Attending: Harold Buchholz, Cathy Cluff,David Goelzer, Todd Kaufmann, Lori Renning Absent: Brian Stenzel,Jim Austad Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 of the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. I. Information provided by City Staff a. Extraordinary Service Charges calculation without health insurance inclusion for overtime hours. L Trena explained the new calculation without health insurance. (See attached document.) hou , ,. 1. Harold agreed to this as well,however, wanted to note that overtime still does have an impact on health insurance through the health and wellness of staff. b. Hotel/Motel Room Tax i. Trena gave a brief overview of the breakdown of the hotel/motel room tax. (See attached document.) H. Guiding Principles a. Began discussion regarding the guiding principles that could be utilized to assist the group with moving forward. 1. Do we agree that every event needs to be fully costed to the best of the staff's ability? "Fully costed would include materials, equipment and any overhead (including personnel). After discussion regarding what would be suggestions to the City Manager for what costs might be charged, the consensus was: • To charge for costs incurred for staffing (both regular and overtime) on-site/during the event. • To have management staff track the hours worked on special events throughout all departments to gain a better understanding of the number of hours that are spent on special events. • To re-evaluate our current costs for barricades and delivery. We should perhaps be slightly higher to encourage organizers to seek outside vendors for these services. • To have the delivery charges for barricades reflect the personnel time taken to deliver them. The Streets Department should track their time and charge accordingly rather than charging the$27.50 for delivery and pick up. • To charge utilities (water, electrical, etc.) to multiday events for the usage. Smaller events (one day events) should be exempt from paying utilities as it is not cost effective to spend time calculating such small costs. • To have Council consider the Special Operations Sergeant's time be paid for out of the Hotel/Motel Room Tax, similar to the Special Events Coordinator position. • To discuss city equipment costs at the next meeting once information is received from police and fire departments. III. Future meetings are listed below. • Monday,June 19, 10:00 a.m.—11:30 a.m., at the Best Western Premiere Waterfront Hotel • Tuesday,July 1.1, 1:00 p.m.—3:30 p.m., Oshkosh Seniors Center Special Events Stakeholders Meeting June 19, 2017 Staff: Trena Larson and Kathy Snell Attending: Harold Buchholz, Cathy Cluff, David Goelzer, Todd Kaufmann, Lori Renning,Jun Austad Absent: Brian Stenzel Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 0£the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. I. Information provided by City Staff a. Equipment Costs 1. Kathy shared with the group that the information sent over via email for the Fire Department concludes their equipment charges. However, she is still waiting for the Police Department to complete their estimate. She indicated some of the event information was sent over for 2017 events but not for 2016. Equipment charges for Police vehicles will be estimated based on FEMXs hourly rate for running vehicles as we do not have tracking to show when a vehicle was idling or when it was patrolling at the events. 2. The group discussed recovering costs for equipment (vehicles, etc.)utilized at Special Events. Many agreed that these costs should be recovered but not all agreed that the costs should be recovered at 100%. Trena suggested charging full cost recovery,however, for the first year we could charge a pro-rated rate in order for event organizers to better prepare their budgets in the coming years. Others still felt the need to monitor equipment costs for one year and evaluate the total cost of the event in order to determine what to charge.for. All agreed the rates charged would have to be based on whether or not a vehicle was in use versus parked and stationary. II. Guiding Principles a. As the group discussed the equipment charges,many felt there should be a difference in charges based on the size or nature of the event, stating we don't want to drive out any events but want to ensure that rates were still affordable for smaller local events. II1, Future meetings are listed below. • Tuesday,July 11, 1:00 p.m.—3:30 p.m., Oshkosh Seniors Center r Special Events Stakeholders Meeting f my 11, 2017 Staff: Ray Maurer,Trena Larson and Kathy Snell Attending: Harold Buchholz, Cathy Cluff, David Goelzer, Todd Kaufmann,Lori Renning, Lynn Peters Absent: Brian Stenzel, and Jim Austad Purpose: Work with City staff to identify the costs of extraordinary services associated with special events per Section 5-18 of the Municipal Code. Provide input to the City Manager for consideration in establishing the charges for Extraordinary Services for Special Events for 2018. Miscellaneous Comments: Lori explained that in her home town, a couple of the larger festivals each year are sponsored by the municipality as these are considered community enhancement festivals. There is no charge to the organizers of these festivals. For other events they have a non-profit organization set up to assist in Special Event planning. The role of this group is to work as a liaison with the police department and other city staff to plan the event. They contract with police officers individually to cover event security. These officers are those not on duty during the event hours. They may also contract with the County as well. They do have a beverage tax that assist with recovering cost of events. All the equipment used for the special events are rented from private companies and the organizers are responsible for ordering the proper amount. If something changed during the event or City staff determined that additional equipment was required, the City would bring in additional equipment at no additional cost to the organizers (example--an extra barricade needed or additional cones to block off a lane of traffic or close a road). Harold stated he would still like to see the City have a line budget item for departments to use in order to budget accordingly. I. Information provided by City Staff a. Equipment Costs 1. Kathy provided the group with samples of a large,medium and small event and the estimated costs of equipment would be using the FEMA rates to calculate hours of use. (This was simply an estimate as we were only able to calculate per hours of an idling vehicle and not by mileage.) 2. The group discussed recovering costs for equipment. Many agreed that these costs should be recovered but not all agreed that the costs should be recovered at 100%. Trena suggested full recover,however it could be recovered slowly by charging 25% of the equipment rates each year for the next four years to achieve 100% after 4 years. The will allow for events to budget accordingly. Once-the four years were up, the city would recover the full equipment cost using the FEMA rates for calculation. This would entail tracking by department on the mileage and/or hours of an idling and stationary vehicle. Trena and other members stated this is a standard rate used. 3. Dave stated he doesn't agree with the FEMA rates. He is not aware of how these rates are calculated and doesn't feel this is a fair rate. 4. The consensus of the group was to utilize the 25%increase each year for four years to assist in recovering equipment costs. H. Guiding Principles a. Kathy will resend and the group can send any additions or changes they feel should be made. The group would like these presented to the City Manager. III. Discussion of miscellaneous fees for consideration a. Open green space i. The group discussed the potential to charge for City open green space but determined it would just be an unnecessary additional fee. b. Alcohol permit fee increase L The group did not feel this was necessary as the Police Chief already reviews the requests for a Special Class B and additional staffing is added and billed to the organizers for events that have alcoholic beverages available. ii. A suggestion was made to review the fee for the Special Class B License, currently$10 and consider an increase. N. Future meeting: • Tuesday,August 1., 1:00 p.m.—3:00 p.m., Oshkosh Country Club with Mark Rohloff. • To prepare for the next meeting, Kathy will forward the notes from our meeting to City Manager Rohloff and will provide the group with the Guiding Principles for their review. Special Event Stakeholder Group Guiding Principles Agreed Upon by Members of the Group 1. We agree that every event needs to be fully costed to the best of staff ability. 2. We agree that no matter the size or nature of the event, they are evaluated on a consistent, transparent standard of expectation. 3. We agree the city accounting system needs to capture costs and revenue as it relates to events. 4. We agree the Special Events Coordinator and city staff should work closely with event sponsors in identifying all costs, conditions and opportunities to save on expenses. S. We agree it is the purview of the Common Council to determine if political or philosophical consideration should be given to any event as to cost or viability. 6. We agree that citizens of Oshkosh receive a benefit, tangible or intangible, from events and therefore may need to share in offsetting some costs. ROOM TAX DISTRIBUTION SPECIAL EVENTS MEETING 05.08.17 HOTEL/MOTEL TAX REVENUE -1,778,012.39 CVB 2016 ADJUSTED PAYMENT 1,066,807.43 60% * CITY ASSUMED TOURISM/CONVENTION CENTER COST 355,602.48 20% CONVENTION CENTER DEBT 355,602.48 20% 1,778,012.39 INCLUDES GRAND OPERA HOUSE * MAI NTENCE/IMPROVE MENT FUNDING 183,500.00 v E 3 E t a) F 41 O, b Y m 3 m N L 2) N Cl) 1CO fi ia o o o W u a a n EL a) o aEi } m aEi a v 'Da) CL o w Q (n it: a �. U .. O C 'U U w m N 4. V) ((D m m FY QI O ,�•+ a 69 ti O w m O O G m O C3 OL N p 0 O 7 V b7 as 0 LL) c mm 3 im (am m E ❑ w m CL QN n * Na _a ¢ N b F� I a� � a( m Ea) Tm m ❑ m m :° � 0mm o'\n Eamimm O 7 (D aO ID r, wt- N0 MCl) il- O O O O7 q q N M V RnMr � ti N Cl) - M O N N M 0 F N (D Ltd (D O D O �] N N Ff �h N N Lfi (V O (D �-; to � (D N M CS tl• Ln (6 wi O O LO 6 (d (G eF (V (D N 6 C'i co 'O CO M (N U) r u) A V 0) (D M N LO 0N ti Ln co co 6S 64 69 .- c4 'ct n It o n LO M r w N N bq 6s c Ln co 64 6v a1 (V (p C')N Us 7 V _]ti 6F1 6369 6a C' 64 V r 6i M,(A 64 Oo 69 64 69- 0 4O ❑ �1 F' CD ❑ N h 3 4 m N Z,O is 64 = U ap (On Ln fh N0 �. (1) MI` OO f OO M q q Ly h N ti ma CONCOO �. N co U") S S000 Nt� Lr) a (o N m O �} LD (D Ln O O 00 Ln O ki pp 1� L6 LC) N CO CO N u) r LO �. r � W (D Cl) Cl) N Ln M �-. h (p N (9 F G •qL O Lo W O r- r Ln LO M 2 N W3 O (R 6J _ W 69 69 69 p Q ^ W(f3 64 V)69 ff) ^ M m ¢ < bs cfi E w L7 LU m L d a' CL) < C;730W (L) q � " E ac m � N o U to (� ❑ ani W ❑ V UsGm VQ rn Qm � E N o ma� Cro o E c m cNo 0o E Ch y i > u cnaYE W 4 m m 0 0 N c City of Oshkosh Special Events Fees-Draft Current Rates 2017 Rates Using Being Charged New Calculation (2016 Rates) Methodology Single Day Event $ 25.00 $ 25.00 �y nHMulti-Day �ypEvent ■p $ 35.00 $ 35.00 ■-IS ��1Lil � 1� -,Yv"�y ng�1 'x`r".,.,-.,i'"�. u"q' ...a. ,.._..__.. ..._.._.. ✓.;,.,. m..:_.._r. .ry.:.... x. ,S_ -..Y aa..-. r..'.,5�� N.,..ar a---,.... v' l:.d 'Staffing rates are per hour of service Community Service Officer (Straight Time) $ 13.67 $ 15.72 Community Service Officer (11/2 Time) $ 20.23 $ 19.59 Community Service Officer (Double Tirane) $ 26.78 $ 26.12. Patrol Officer (Straight Time) $ 57.39 $ 65.12 Patrol Officer (11/2 Time) $ 78.62 $ 78.02 Patrol Officer(Double Time) $ 99.85 $ 101.63 Supervisor- (Straight Time) $ 68.93 N/A Supervisor(11/2 Time) $ 95.34 N/A Supervisor(Double Time) $ 121.76 N/A Supervisor-Lieutenants (Straight Time) N/A $ 72.06 Supervisor-Lieutenants (11/2 Time) N/A $ 87.99 Supervisor-Lieutenants (Double Time) N/A $ 114.64 Supervisor-Sergeants (Straight Time) N/A $ 70.47 Supervisor-Sergeants (1 1/2 Time) N/A $ 85.71 Supervisor-Sergeants(Double Time) N/A $ 111.66 Fire Inspection (per hour) $ 59.00 $ 59.00 Paramedic Crew $ 124.25 $ 111.62 Paramedic Crew (Two Personnel ATV) $ 110.50 N/A Airport Rescue Firefighting Unit $ 115.48 $ 111.62 Engine/Fire Company $ 170.23 $ 167.43 Fire Personnel (Straight Time) N/A $ 46.46 Fire Personnel(11/2 Time) N/A $ 55.81 Fire Personnel(Double Time) N/A $ 72.55 Fire Battalion Chief(Straight Time) No Fee $ 59.43 Fire Battalion Chief-EMS(Straight Time) No Fee $ 74.84 Seasonal(Straight Time) $ 10.61 $ 13.60 Seasonal(11/2 Time) $ 15.91 $ 15.93 v?asonal(Double Time) $ 21.22 $ 21.24 Parks Full Time (Staight Time) $ 41.80 $ 46.04 City of Oshkosh Special Events Fees-Draft Current Rates 2017 Rates Using Being Charged New Calculation (2016 Rates) Methodology arkCnr�lnued s Parks Full Time (11/2 Time) $ 56.73 $ 50.37 Parks Full Time (Double Time) $ 71.65 $ 65.72 Transpc��tatavnServxe�s 421 � t Sign(Straight Time) $ 36.57 $ 40.95 Sign(11/2 Time) $ 49.13 $ 43.00 Sign(Double Time) $ 61.70 $ 56.08 Electrician(Straight Time) $ 45.49 $ 50.06 Electrician(11/2 Time) $ 62.07 $ 56.17 Electrician (Double Time) $ 78.66 $ 73.31 Streets (Regular Time) N/A $ 46.10 Streets (11/2 Time) N/A $ 50.45 Streets (Double Time) N/A $ 65.82 Plumbing Inspection No Fee No Fee GENERALSERVICES]`LICENSES 7 PERMITS Temporary Class "B"Retailers License (sale of alcohol) $ 10.00 $ 10.00 Electrical Permits(based on value of project needs) Min. $30 Min. $30 Utilities (multi-day or large event usage) actual cost of metered or estimated cost if metering is impractical Health Permits (County fees subject to change without notice) **not required for single day event unless more than 3 3v3nts hosted annually' Non profit selling, serving or giving away restaurant foods to public $ 90.00 $ 90.00 For profit selling, serving or giving away restaurant foods to public $ 165.00 $ 165.00 Non profit or for profit selling,serving or giving away confectionary items $ 85.00 $ 85.00 Bonfire Permit No Fee No Fee Pyrotechnics Permit No Fee No Fee Temporary Use Permit Waived for Special Events City of Oshkosh Special Events Fees -Draft Being Charged New Calculation No Parking Signs(per day) Less than 20 signs No Fee No Fee 20-49 signs $ 11.00 $ 11.00 50-99 signs $ 16.50 $ 16.50 100 or more signs $ 27.50 $ 27.50 Traffic Cones (per day) Less than 20 cones No Fee No Fee 20-49 cones $ 11.00 $ 11.00 50.99 cones $ 16.50 $ 16.50 100 or more cones $ 27.50 $ 27.50 Street Barricades &Signs (each) $ 5.50 $ 5.50 Street Barrels (each) $ 2.50 $ 2.50 Ambulance No Fee $ 40.50 Automobile,Police (stationary w/engine running) No Fee $ 15.69 All Terrain Vehicle (ATV) Engine 650 cc No Fee $ 13.20 -Ment Sweeper No Fee $ 96.80 Truck, Pickup 3/4-ton& and Plow 24" depth No Fee $ 25.40 Truck, Pickup 3/4-ton&trailer 8'X 24' No Fee $ 15.35 Truck,Fire 1500GPM No Fee $ 78.90 �ACfLYY RE1`*1TALS „, r' 1 Park Shelters Small Open Shelters-Residents-WEEKDAY $ 35.00 $ 35.00 Small Open Shelters-Residents-WEEKEND/HOLIDAY $ 45.00 $ 45.00 Small Open Shelters- Non-Residents-WEEKDAY $ 45.00 $ 45.00 Small Open Shelters-Non-Residents-WEEKEND/HOLIDAY $ 55.00 $ 55.00 Medium Enclosed/Open-Residents -WEEKDAY $ 45.00 $ 45.00 Medium Enclosed/Open-Residents-WEEKEND/HOLIDAY $ 55.00 $ 55.00 Medium Enclosed/Open-Non-Residents-WEEKDAY $ 55.00 $ 55.00 Medium Enclosed/Open-Non-Residents- WEEKDEND/HOLIDAY $ 65.00 Large Shelters/Concession stands-Residents-WEEKDAY $ 55.00 $ 55.00 arge Shelters/Concession stands Residents- WEEKEND/HOLIDAY $ 65.00 $ 65.00 City of Oshkosh Special Events Fees-Draft Current Rates 2017 Rates Using Being Charged New Calculation (2016 Rates) Methodology FACIR�'I`X REN�AT.S CONT�T.11ii� ` � , Large eters on=ion stands- on- esi encs- WEEKDAY $ 65.00 $ 65.00 Large Shelters/Concession stands-Non-Residents- WEEKEND/HOLIDAY $ 75.00 $ 75.00 Baseball/Softball Fields-Tournament Use &Field Prep Tournaments-per field,per day,no lights (residents) $ 25.00 $ 25.00 Tournaments-per field,per day,no lights (non residents) $ 35.00 $ 35.00 Tournaments-per field,per day, lights (residents) $ 50.00 $ 50.00 Tournaments-per field,per day,lights (non residents) $ 60.00 $ 60.00 Field Preparation-per field (residents) $ 15.00 $ 15.00 Field Preparation-per field (non-residents) $ 25.00 $ 25.00 Boat Launches Daily Launch Fee $ 5.00 $ 5.00 Annual-Resident $ 25.00 $ 25.00 Annual-Non Resident $ 35.00 $ 35.00 Multi-Year(3 year) -Resident $ 65.00 $ 65.00 Multi-Year(6 year)-Non-Resident $ 90.00 $ 90.00 Second/Replacement Sticker $ 5.00 $ 5.00 Boat Launch Buy Out(per day) $ 500.00 $ 500.00