HomeMy WebLinkAbout07. 17-447 SEPTEMBER 12, 2017 17-447 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: APPROVE PURCHASE OF SEVEN BUSES FROM NEW FLYER OF
AMERICA, INC. FOR GO TRANSIT ($3,250,000.00)
INITIATED BY: PURCHASING DEPARTMENT
WHEREAS, the Transportation Department is replacing five (5)40'diesel buses and
two (2) 35' diesel buses through a cooperative purchase program administered by the
Wisconsin Department of Transportation (WisDot); and
WHEREAS,by participating with the Wisconsin Department of Transportations bus
purchase agreement, staff was able to obtain a more competitive bus price; and
WHEREAS, the Wisconsin Department of Transportation's cooperative purchase
procurement was awarded to New Flyer of America, Inc.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are hereby authorized and directed pursuant to
Section 12-15 of the Oshkosh Municipal Code to purchase five (5) 40' diesel buses and two
(2) 35' diesel buses from:
NEW FLYER OF AMERICA, INC.
6200 Glenn Carlson Drive
St. Cloud, MN 56301
Total: $3,250,000.00
BE IT FURTHER RESOLVED that the proper City officials are hereby authorized
and directed to enter into an appropriate agreement for the purpose of same. Money for
this purpose is hereby appropriated from:
Acct. No. 511-1728-1756-00000 Transit Fund —Motor Buses
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: September 5, 2017
RE: Approve Purchase for Seven Buses to New Flyer of America, Inc. for GO Transit
($3,250,000.00)
BACKGROUND
The Common Council approved and allocated $600,000 in the 2015-2017 CIPs to purchase five 40'
diesel buses and two 35' diesel buses for the Transportation Department. These new buses will replace
model year 2003 New Flyer buses that have surpassed their useful life and have begun to require
significant maintenance/repair issues. The new buses will be used in mass transit service for GO
Transit. The buses will be equipped with more fuel efficient diesel engines with newer engine and
exhaust technology that will significantly reduce emissions. The buses will come with a 1 year basic
warranty covering major components and a 5 -year engine warranty.
ANALYSIS
The Wisconsin Department of Transportation (WisDOT) developed and released a RFP on January 31,
2017. The purpose of the RFP was to create a state schedule that all public transit systems could use to
purchase vehicles. Proposals were due on March 22, 2017. Transit Division staff assisted with
development of the RFP and evaluation of submitted proposals. The state schedule was awarded to
New Flyer of America on June 27, 2017. New Flyer is also the manufacturer of GO Transit's existing
fleet. After a full review, GO Transit staff found that New Flyer's proposal meets the fleet's needs to
ensure standardization. WisDOT's purchasing process and procedure are compliant with Federal
Transit Administration regulations, which is a requirement due to the federal source of funds awarded
for this project. Participation in the state schedule allowed staff to obtain a more competitive price and
save staff time versus conducting an in-house RFP process. The reference number for this state
schedule is #510011. According to the state schedule, the delivery schedule for buses will be within 12
months after a PO is issued. The buses to be replaced will be disposed of through auction.
FISCAL IMPACT
These seven buses will have a maximum total fiscal impact cost of $3,250,000.00. The five 40' buses will
cost approximately $470,000 per bus and the two 35' buses will cost approximately $450,000 per bus.
The final bus cost may decrease after the design is finalized during the pre -build meeting with the
manufacturer. Federal funding will cover 78% of the cost ($2,555,806) with the remaining 22% covered
by city funds ($694,194). CIP funding ($600,000) for this item would be charged to CIP account: 511 -
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
1728-1756-00000. Any local share balance will be funded through available operating cash, which
contains insurance rebates from prior budget years.
RECOMMENDATION
Section 12-15 of the Municipal Code provides that subject to approval of the City Manager, cooperative
purchases pursuant to a contract with any other local, state or federal governmental unit or agency may
be made without following a competitive bidding or quotation process. In accordance with Section 12-
15 of the Municipal Code and with approval by the City Manager, Purchasing recommends the
Common Council award this purchase pursuant to the State of Wisconsin Heavy Duty Bus State
Schedule to New Flyer of America, Inc., 6200 Glenn Carlson Drive, St. Cloud, MN 56301 for
$3,250,000.00.
Respectfully Submitted,
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Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager