HomeMy WebLinkAbout05. 17-445 SEPTEMBER 12, 2017 17-445 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD BID TO GARTMAN MECHANICAL SERVICES INC.
FOR HVAC IMPROVEMENTS FOR PARKS/FORESTRY
ADMINISTRATION BUILDING ($39,990.00)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for HVAC
Improvements for Parks/Forestry Administration Building; and
WHEREAS,upon the opening and tabulation of bids,it appears that the following is
the most advantageous bid:
GARTMAN MECHANICAL SERVICES INC.
520 W South Park Avenue
PO Box 2264
Oshkosh, WI 54903-2264
Total Bid: $39,990.00
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same,all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 323-0130-7214-06735 Equipment Fund /Buildings
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Oshkosh
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: September 5, 2017
RE: Award Bid to Gartman Mechanical Services Inc. for HVAC Improvements for Parks/Forestry
Administration Building ($39,990.00)
BACKGROUND
The Facilities Maintenance Division works closely with our HVAC consultant Summit Designs to regularly
monitor, update and prioritize the annual HVAC Replacement Schedule for our buildings. Funding for
HVAC replacements is funded through the annual Roofing/HVAC CIP fund. The 2017 CIP Roofing/HVAC
CIP has been allocated $500,000. During the recent HVAC review of the Parks' Forestry Administration
Building it was determined that several of the building's HVAC systems and components were not working
correctly. In consult with the City Manager, it was determined these systems and components should be
properly repaired or upgraded as soon as possible.
ANALYSIS
Working with Summit Designs, Purchasing prepared bid specifications for this project. The bid was
advertised in the local newspaper and posted on Onvia DemandStar. Bids were due August 24, 2017. The
bid tab is attached. Based on the bid review, it was the consensus of Summit Designs and City staff that the
low bid met all the minimum bid requirements.
FISCAL IMPACT
The fiscal impact of this bid is $39,990.00. This bid, added to Summit Designs fees of $5,000.00 brings the
total fiscal impact of this project to $44,990.00. The 2017 Roofing/HVAC Fund has been allocated $500,000.00.
With other committed roofing/HVAC projects to date there will be approximately $200,000.00 remaining in
this CIP account after this project. This project will be charged to A/N# 323-0130-7214-06735.
RECOMMENDATION
Purchasing recommends
$39,990.00.
Respectfully Submitted,
' r
the Common Council award this bid to Gartman Mechanical Services Inc. for
Jon G. Urben, General Services Manager
Approved:
Mark A. Rohloff, City Manager
City Nall, 215 Church Avenue P.O. Box 1130 Oshkosh, wl 54903-1130 http://www.ci.oshkosh.wi.us
BID TAB
PARKS ADMINISTRATION BUILDING HVAC IMPROVEMENTS
PARKS DEPARTMENT
BIDS OPENED AUGUST 24, 2017
NAMES OF BIDDERS
BID
ADDENDUM
BID BOND
PREQUAL
Sure -Fire Inc
617 Washington St
$42,000.00
X
X
X
PO Box 191
Horicon WI 53032
Gartman Mechanical Services
520 W South Park Ave
$39,990.00
X
X
X
PO Box 2264
Oshkosh WI 54903-2264
GRP Mechanical Inc
1436 Progress Lane
$51,396.54
X
X
X
Omro WI 54963
B P Mechanical Inc
3200 W Highview Drive
$55,000.00
X
X
X
Appleton WI 54914
Best Mechanical Services
2125 W 20th Street
$40,995.00
X
X
X
Oshkosh WI 54904