HomeMy WebLinkAboutAECOM Proposal-Environmental site assessment/645 JeffersonA:COM
Mr. Allen Davis
Director of Community Development
City of Oshkosh
215 Chruch Avenue
PO Box 1130
Oshkosh, WI 54903-1130
AECOM
558 North Main Street
Oshkosh, WI 54901
aecom.com
Date
July 6, 2017
Your Reference
OPP-673469
Proposal to Perform Phase I Environmental Site Assessment of the Property located at 645 Jefferson Street, Oshkosh,
Wisconsin
Dear Mr. Davis,
AECOM Technical Services, Inc. (AECOM) appreciates the opportunity to submit this proposal to prepare a Phase I
Environmental Site Assessment (ESA) of the above referenced property (Subject Property). AECOM understands that
the Subject Property is developed with a single building used for residential purposes.
Scope of Work
The Phase I ESA will be conducted in general accordance with the ASTM E-1527-13 standard. AECOM's Phase I ESA
will provide information as to the potential that a significant hazardous material or petroleum hydrocarbon release may
have occurred on or affected the Subject Property. The Phase I ESA will include the following tasks:
Site Reconnaissance and Interview
A visual reconnaissance will be conducted of the Subject Property. AECOM will record observations of the presence
or likely presence of conditions that indicate an existing release, a past release, or a material threat of a release of
hazardous substances or petroleum products into structures on the Subject Property or into the ground, groundwater,
or surface water of the Subject Property. Where appropriate, AECOM will record the following observations during the
walk through of the Subject Property:
• Subject Property and area vegetation for environmental stress and other ecological disturbances.
• Subject Property and area for surface features that would indicate filling, impoundments, underground storage
tanks, pipelines, wells or other surface penetrations.
• Subject Property for the presence of filling or mounding, pits, ponds or lagoons.
• Areas that are identified that use, treat, store, dispose of or generate hazardous substances and petroleum
products and review the status of past and current waste generation and management practices at the Subject
Property.
• Subject Property area electrical equipment (e.g., transformers) and substations, as well as labeling that may
indicate the owners, polychlorinated biphenyls (PCBs) status, and leakage. (Note: fluorescent light ballasts will not
be individually inspected for PCB -content; however, AECOM will note leakage.)
• Potable water supply and/or on-site wells (including dry wells, irrigation wells, injection wells, and other wells).
• Wastewater treatment source and/or on-site septic systems.
• General stormwater discharge routes into a drain, ditch, or receiving body of water on or adjacent to the Subject
Property.
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Subject Property for floor drains and sumps.
Stained soil or pavement, including stains or corrosion on floors, walls, or ceiling, except for staining from water.
Waste handling areas or practices, chemical/industrial processing areas, and general housekeeping practices.
AECOM assumes that we will liaise with a designated City of Oshkosh (City) representative to ensure proper
coordination and to answer questions or address concerns during our site visits. As part of the reconnaissance
activities, AECOM will make visual observations of immediately adjacent neighboring facilities, to the extent that such
observations can be made without entering the premises of the neighboring facilities.
Physical Setting Information
AECOM will establish the physical setting for Subject Property by reviewing a United States Geological Survey 7.5
Minute Topographic Map showing the areas on which that Subject Property is located. AECOM will review
soil/hydrology and groundwater/ hydrology information to the extent it is provided by the environmental database
search company (Environmental Data Resources) or in previously prepared reports provided by the City.
Site History
AECOM will develop a thorough understanding of the site's history. This may be accomplished through interviews with
City personnel and others identified by the City as familiar with the subject property, a review of locally available land
use records, historical photographs, and topographic maps, etc.
AECOM will make reasonable attempts to interview individuals with specific knowledge of or familiarity with the Subject
Property, to the extent that such knowledgeable individuals are identified by the City or identified during the course of
other ESA activities, and that the information likely to be obtained is not duplicative of information obtained from other
sources. These individuals may be queried in person, by telephone, or in writing. AECOM will review documents
concerning past land uses, including available site plans, records concerning past industrial and waste disposal
practices, and maps when provided by past and present facility owner(s)/occupant(s).
Agency Records Review
AECOM will order a site-specific environmental database report for the Subject Property. AECOM will review the report
to evaluate whether the Subject Property or neighboring properties (within a specified radius search distance from
each Subject Property) are included on the ASTM -specified standard and additional (e.g., local) environmental record
sources (e.g., spills, landfills/dumps, leaking underground storage tanks). Where appropriate, AECOM will contact state
and/or local governmental sources for relevant documents/file information concerning the Subject Property and
adjoining properties. Freedom of Information Act requests will be made to the appropriate local and/or state agencies
requesting information relative to the Subject Property. Files available at local agencies at the time of the site visit will
be reviewed, as time permits. These inquiries may include the following types of governmental agencies:
• Federal, State, tribal, and local environmental solid and hazardous waste, wastewater sections, etc.;
• Local fire department;
Local health/environmental department; and
• Local agencies responsible for building and groundwater permits that document Activity and Use Limitations,
also referred to as Institutional Controls and Engineering Controls, for the Subject Property.
AECOM's record review will include those records that are readily available and reasonably ascertainable per the ASTM
standard.
Vapor Migration
AECOM will evaluate the potential for vapor migration (VM) to impact the Subject Property as required by the ASTM
1527-13 standard. VM is defined as the movement of volatile chemical vapors in soil or groundwater. AECOM will not
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evaluate vapor intrusion which is defined as the movement of volatile chemical vapors from a source in the subsurface
(soil or groundwater) into the indoor air of overlying buildings through cracks or other openings. AECOM will evaluate
the potential for VM to impact the Subject Property in general accordance with ASTM E2600-10, "Standard Guide for
Vapor Encroachment Screening on Property Involved in Real Estate Transactions" (Standard Guide).
User Responsibilities
Per the ASTM standard, it is the report "user's" (i.e., City of Oshkosh) responsibility to perform certain tasks, which do
not require the technical expertise of an Environmental Professional (EP) and are generally not performed by EPs
conducting Phase I ESAs. Section 6.0 of the ASTM standard indicates that "reasonably ascertainable recorded land
title records and lien records that are filed under federal, tribal, state, or local law should be reviewed to identify
environmental liens (EL) or activity and use limitation (AUL), if any, that are currently recorded against the property" and
that "any environmental liens or activity and use limitations so identified shall be reported to the Environmental
Professional (EP) conducting a Phase I ESA:' If you have this information you are required to provide it to the EP. If you
do not have this information AECOM can conduct an EL and AUL search for an additional fee. Attached for your
completion is a User Questionnaire which will assist you in communicating to AECOM the user -provided information.
Report Preparation
AECOM will compile and prepare a written report for the Subject Property, documenting the scope of our work
activities and summarizing the results of our assessment. AECOM will provide you with a professional opinion as to the
potential for there to be a significant on-site contamination problem, and recommendations for further work, if any. The
report will include a site location map, site plan, representative site photographs, and supporting documentation, as
appropriate.
Project Cost
AECOM will perform the above-described scope of work at the Subject Property a lump sum fee of $3,500 in
accordance with the negotiated terms and conditions dated April 2009, and 2017 negotiated fee schedule attached to
this proposal.
Project Schedule
AECOM is prepared to begin work on this project immediately upon authorization to proceed. AECOM is prepared to
conduct the site visit beginning the week of July 10, 2017. A written report will be submitted within approximately two
weeks of the site visit.
Assumptions
The cost and schedule was prepared based on the following assumptions:
The City will arrange for unrestricted site access during normal business hours. AECOM is provided access to all
areas of the Subject Property during normal business hours, and there are no delays in obtaining access. A single
mobilization to the Subject Property is included in the proposed costs. If a second mobilization is required,
additional costs will be incurred. As needed, a City of Oshkosh or property owner/operator representative will be
available to provide operational and site history data input in a timely manner.
AECOM is provided information relative to any valuation reduction issues (e.g., structural or environmental
concerns that result in a price reduction); activity or land use restrictions; and environmental liens and specialized
knowledge of the Subject Property and surrounding properties, of which the City may be aware.
An environmental lien search of the Subject Property is not part of this scope of work. An environmental lien
search of the Subject Property can be conducted for an additional cost of approximately $100 per parcel.
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• AECOM will review relevant and available regulatory files for both the Subject Property and abutting properties the
day of the site visit, assuming that the regulatory agency is located within a half hour drive of the Subject
Property.
• Should a third -party want to use the report and require a written reliance letter from AECOM for their purposes,
that third party will be required to enter into a contract with AECOM and may be required to pay a fee for use of
the report. Final determination on whether or not third parties can use the report for reliance purposes will be at
the discretion of AECOM.
• Title searches are not included in this proposed scope of work; however if provided by the City, they will be
reviewed.
• A site map or equivalent documentation defining the site boundaries will be available to AECOM upon
authorization to proceed.
• An evaluation of indoor air quality, explosion hazards, naturally occurring gases (i.e., radon, hydrogen sulfide,
methane, etc.), and vapor intrusion were not part of this scope of work
• AECOM will not conduct measurements or collect samples of any environmental media during the ESA.
• Any additional services beyond the scope of work specified in this proposal will be invoiced on a time and
materials basis. The City will be notified prior to initiation of additional activities.
• AECOM's scope of work and report format is acceptable to the City.
• "Non -scope considerations", as defined by ASTM E-1527-13, which are not included in the proposed scope of
work, will not be addressed as part of the Phase I ESA.
A cost and/or schedule adjustment may be necessary if changes to these assumptions occur during the course of the
project.
Limitations
The City recognizes that in any project it is not always possible to locate or identify all hazardous materials, substances,
or wastes within or surrounding the Subject Property. The City agrees that AECOM shall only be required to use
reasonable efforts, consistent with the practice of other professionals engaged in similar activity, in the course of
fulfilling AECOM's duties under this proposal. AECOM is not responsible for conditions or consequences arising from
relevant facts that were concealed, withheld, or not fully disclosed at the time the project was performed.
H=.
AECOM looks forward to working with you on this project. You may authorize AECOM to proceed with the Phase I ESA
of the Subject Property by signing in the space provided on the Initial Authorization page, and emailing a signed copy
of this proposal to the attention of Andrew Mott at ar:dreAi t~�.ott(o7aecom.corrn.
In addition, please review, complete, and return the attached ASTM user questionnaire at your earliest convenience.
Your answers will be incorporated into the Phase I ESA report.
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F
If you have questions or require additional information regarding this proposal please call Mr. Andrew Mott at
920.236.6713 or contact him via email.
Yours sincerely,
AECOM Technical Services, Inc.
Andrew G. Mott, P.G., CPG
Senior Project Manager
encl: Authorization
ASTM User Questionnaire
111A
evin L BrehmP.
Associate Vice President
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July 6, 2017
e8wMain Street
Oshkosh, Wisconson 5*901
920.236.6710
| hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract.
I hereby authorizeAEC0M toproceed with the scope of work for the Phase | Environmental Site Assessment of the
Acre Parcel located aLS45Jefferson Street inOshkosh, Wisconsin audescribed inAECOM'aproposal number
OPP-673469 dated July 6, 2017, with a budget authorization of $3,500 under the general terms and conditions
specified inthe proposal.
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ssa Proposu.Docx em
Signature
Date
Mark ARohloff
Print Name
City Manager
Title/l,nization
Signatu're
Date
Pamela R.Ubrig
Print Name
City Clerk
Title/
Signato�ej"�
Date
Lynn A.Lomnson
Print Name
City Attorney
Title/Organization
jaxo
Date
Signature
TrenaLamon
Print Name
Director ofFinance
Title/Organization
x:\Proposal\Citymoshkoshmpp-673469_64sJeffersonphaseI\Opp-673469645 Jefferson Phase /
ssa Proposu.Docx em
F.,*40171
I agree to accept invoices from AECOM via e-mail and not postal mail:
.,,lies
Signature:
E-mail address: ,jr�,.�� t C . �� k, -
Recipient Mr./Ms.:
Return to:
Name: Andrew Mott
558 North Main Street
Address: Oshkosh, WI 54901
Email arulrew.niottta,aecom.com
Phone: 920.236.6713
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