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HomeMy WebLinkAboutMinutesDOWNTOWN OSHKOSH BID BOARD MINUTES July 18, 2017 PRESENT: Megan Lang, David Sparr, Jim Stapel, Sandy Prunty, Kay Bahr, Chanda Anderson, Marlo Ambas, James Evans EXCUSED: Kris Larson, David Krumplitsch, Andy Ratchman, Benjamin Rennert STAFF: Cassie Daniels – BID Manager, Jeffrey Nau - Associate Planner OTHERS: Mayor Steve Cummings, Jim Collins – Transportation Director, Rob Kleman – Oshkosh Chamber of Commerce I - CALL TO ORDER Chair Lang called the meeting to order at 8:04 a.m. and a quorum was declared present. II – APPROVE MINUTES OF JUNE 20, 2017 MEETING Mr. Evans stated a correction needed to be made in the Lake Fly discussion item where the minutes stated funding of the art supplies for the sculpture would come from the remaining $1,500. He said it should state the funding for the sculpture art supplies will come from $1,000 given to the artist. Mr. Nau said he would make the correction. Jim Stapel moved to approve the minutes of June 20, 2017 meeting as amended. Chanda Anderson seconded the motion which passed unanimously. III – POLICING/TRAFFIC/PARKING ENFORCEMENT ISSUES Sergeant Davis Maas introduced himself and informed the Board he was substituting for Sergeant Chris Gorte. He reported there were no significant issues to report last month. There was no further discussion on this item. IV – RETENTION FUND GRANT APPROVAL IN THE AMOUNT OF $904.22 FOR BELLVILLE & BROWN, LLP, 215 MARKET STREET Amanda Bellville and Christine Sanders-Brown of Bellville & Brown, LLP introduced themselves and stated they were available for questions. Ms. Daniels reported that this is a grant request for a sign replacement at 215 Market Street. She added the grant was reviewed and recommended for approval administratively as the Beautification Committee did not meet in July. Ms. Daniels said the amount of the grant request is for $904.22 which is a 50% cost share and under the $1,000 maximum allowed. Ms: Lang commented that she did not like that the review did not follow the BID’s guidelines but understood this was done to get the grant approved quickly. DOWNTOWN OSHKOSH BID BOARD MINUTES July 18, 2017 There was no further discussion on this item. Chanda Anderson motioned for approval of the $904.22 Retention Fund Grant request for Bellville & Brown, LLP. James Evans seconded the motion which passed 7-0-1 (abstain – Sparr). V – MONTHLY FINANCIAL REPORT BID Manager Daniels informed the Board that she closed out the invoices for the UnWINEd event. Ms. Lang asked how much money the event made. Ms. Daniels responded approximately $2,700. Ms. Daniels noted the Board agreed to contract with Stellar Blue for the rest of the year and is reflected on the report. Lastly, Ms. Daniels stated a new line item under Marketing was created for the Lake Fly sponsorship which was approved at last month’s meeting: There was no further discussion on this topic. Jim Stapel motioned to approve the BID monthly financial report as presented. Chanda Anderson seconded the motion which passed unanimously. VI – BID INFORMATIONAL VIDEO PRESENTATION Marlo Ambas presented the BID informational video to the Board. The Board commented it was very nicely done and professional quality. Mr. Ambas stated that they are still working on the tourism video and should be done shooting on July 31st. Ms. Lang asked how much the video cost. Ms. Daniels responded $525.00 for the informational video, the tourism video will be free. Ms. Daniels added the tourism video should be ready for the August or September meeting. Ms. Lang commented it would be nice to have it ready for EAA. Mr. Ambas responded they need to get some more shoots. Ms. Daniels added she wanted to get video of the Chalk Walk since that is a BID event. Ms. Lang asked how many videos have been made. Ms. Daniels responded Caramel Crisp, Kitz & Pfeils, Gardina’s, Manillas and Atomickatz have had videos made: VII – LOWE’S GRANT OPPORTUNITIES Ms: Daniels distributed information and provided background on the Lowe’s Grant program: She added the BID may qualify for a community partners grant which focuses on safety aspects. She asked the Board for ideas on what the grant could be used for. DOWNTOWN OSHKOSH BID BOARD MINUTES July 18, 2017 Megan Lang suggested crosswalk signage. Ms. Daniels added that they could see about getting flashing signage which is more expensive. James Evans suggested purchasing security cameras which could be placed along Main Street. Ms. Prunty said she heard from three people that liked the repainted crosswalks and added she has seen more flashing signs around the city. Mr. Sparr said the 400 block of N. Main Street would be ideal for flashing signs and felt they are very effective. Ms. Anderson added South Park School has them and are very noticeable and also like the camera idea. Sergeant Maas said the Police Department has access to cameras throughout the city. Mr. Nau asked where would be ideal locations for additional cameras in the downtown. Ms. Anderson suggested the 400 and 500 blocks and by Screwballs in the 200 block. Ms. Lang stated the Police Department was supposed to get a camera inventory of the downtown. Sergeant Maas responded he will contact Lieutenant Kroening to see if a list was made. He cautioned some businesses do not like to disclose locations and added knowing the quality of the camera’s video is also important. After further discussion, Chair Lang felt the consensus was to use the grant for crosswalk signage, preferably flashing if possible. Ms. Daniels said there is time before the grant application is due if they wanted to do some more research. Ms. Lang concurred and asked Mr. Nau to add the grant opportunity to the August agenda. VIII – RECRUITMENT AND RETENTION FUND GRANT APPLICATION REVISIONS Ms. Daniels said she was still waiting for feedback from the revisions. Ms. Lang asked for this item to be laid over until next month. IX – BID MANAGER AND BID COMMITTEE REPORTS BID Manager Daniels presented a summary of her activities over the past month as outlined in the BID Manager’s report included in the BID packet: Highlights include.  Marketing o EAA Coupon books are done and will be printed tomorrow and will be distributed to area hotels o Posted information on road closures for the Gus Macker Basketball event o Tote bags continue to be distributed at Farmers Market and apartments o 47 artists have signed up so far for Chalk Walk DOWNTOWN OSHKOSH BID BOARD MINUTES July 18, 2017 o Trick-or-treat applications are ready. Will be held the last Wednesday of October from 4-6 p.m. o Sponsorships for Holiday Parade are going well. Title will be Windward Health Strategy Holiday Parade o Manned Farmers Market booth on July 1st  Beautification o A lot of flowers being stolen from flower pots this year  Recruitment o Two potential applicants X – BIKE SHARING AD-HOC COMMITTEE UPDATE Dave Sparr said there was no update to report – the Committee has not scheduled a meeting yet. XI - IDENTIFICATION OF AGENDA ITEMS FOR THE AUGUST 15, 2017 MEETING  Recruitment and Retention Fund Grant Application Revisions  William Waters Plaza Rehabilitation Presentation  Bike Sharing  Lowe’s Grant X – ADJOURNMENT With there being no further business, Sandy Prunty moved for the meeting to be adjourned at 8:48 a.m. Jim Stapel seconded the motion which passed unanimously. Respectfully Submitted, Jeffrey Nau Associate Planner