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Home My WebLink AboutAECOM Project No. 60343686, Contract 16-16 _ Jc /j SrCOM AECOM 920.235.0270 tel � 558 North Main Street 920.235.0321 fax Oshkosh,Wisconsin 54901 November 3,2016XKS Mr.Jim Collins Director-Transportation 926 Dempsey Trail Oshkosh,Wisconsin 54903 Subject: Request for Contract Amendment No 2 Related to Design and Construction Management for Parking Lot Improvements of the Existing Lots adjacent to the Seniors Center South and the Addition of UWO Riverwalk Section City Contract 16-16 Oshkosh,Wisconsin—AECOM Project No.60343686 Dear Mr.Collins, Beginning in spring 2015,AECOM Technical Services, Inc.(AECOM)has worked with the City of Oshkosh(City)to perform site investigations,design and permitting for the two parking lot areas at the Seniors Center South. These tasks resulted in a set of construction documents which were used to procure bids from contractors. The bid letting was held on February 2,2016,with Vinton Construction Co.as the successful bidder. Their bid of$719,680.11 was approximately$250,000 below the project estimate. During construction of this project we understand that representatives from University of Wisconsin-Oshkosh asked if the City would assist in reconstruction of a section of Riverwalk directly north across the Fox River of the project site. In addition,we understand the University will reimburse the City for any associated costs incurred. This contract modification request details the services we performed at the City s request for construction-related services related to the Riverwalk north of the Fox River on University property. Beyond-Scope Services • Prepare Construction Bulletin No 2 to obtain Contractor Quote(attached). • Document Construction including expenses and equipment. • Provide Pay Application Quantities. • Track and Invoice AECOM services separately. Project Fees We estimate a fee of$2,577.50 for the construction-related services related to this amendment request. These costs will be tracked and invoiced separately for reimbursement. The invoice is attached. 60343686—Seniors Center Parking Lot Amendment Request 2.doox AECOM 2 The following table summarizes our fees invoiced or incurred thru September 2,2016,the proposed construction-related work,previous Amendment 1 and current authorized budget. This results in a Contract Modification of$2,557.50. Description Estimated Fee Original Budget $79,225.00 Amendment 1 $80,835.20 Proposed Amendment 2(See attached invoice for breakdown) $2.577.50 Total Requested Contract $162,637.70 Terms and Conditions Services described in this amendment will be performed on a time-and-expense/unit-cost basis. The on file 2016 Negotiated Fee Schedule and 2009 Negotiated Terms and Conditions of Service indicate the unit prices and terms for various elements of service we expect will be utilized to provide the services outlined in this amendment. Please indicate your acceptance of this amendment by having an authorized individual of your firm execute the attached Authorization Form and return it to our Oshkosh office. If you have any questions regarding the proposed scope of services and corresponding costs,please contact us at your convenience. Sincerely, ul F.Timm Thomas J.Holtan, P.E. 1`_1ccount Manager Senior Project Engineer Attachments: Authorization Construction Bulletin No.2 AECOM Invoice dated September, 13,2016 K,Tro1ects160343686_Senior center Parking Lot1100-CONTRACT\105-Contract Modifications\60343686_Seniors Center Parking Lot Amendment Request 2.docx AECOMAECOM 920.235.0270 tel 558 North Main Street 920.235.0321 fax Oshkosh,Wisconsin 54901 Amendment Authorization November 3,2016 hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. I hereby authorize AECOM to proceed with the scope of work outlined in the amendment for Contract Modification Related to Design and Construction Management for Proposed Parking Lot Improvements at Existing Lot adjacent to the Seniors Center South,City Contract 16-16 Oshkosh,Wisconsin as described in AECOM's proposal OPP-355868 dated March 9,2016, amendment request dated April 20,2016,and amendment request dated October 11,2016 with a revised budget authorization of$162,637.70 under the general terms and conditions specified in the proposal and amendment request. SignAture Date Mark A Rohloff Print Name City Manager �WOrganization Signature Date Pamela R.Ubrig; Print Name City Clerk Title/ ganization Si t e Date Lynn .Lorenson; Print Name City Attorney Title/Organization i �Jg�n.t ,. 0 Date Trena Larson Print Name Director of Finance Title/Organization K:Projects\60343686_Senior Center Parking Lot\100-CONTRAC71105-Contract Modifications\60343686_Seniors Center Parking Lot Amendment Request 2.docx CfIYOF _ Construction Bulletin ON THE WATER Construction Bulletin 2 TO CONTRACTOR: Vinton Construction PROJECT: Seniors Center South Parking Lot Improve 16-16 PROJECT NO: 60343686 OWNER: City Of Oshkosh ENGINEER: AECOM Contractor is directed to complete the following modifications. An additional portion of Riverwalk is to be reconstructed. Work consists of installing erosion control,demolition and disposal of existing Riverwalk and reconstruction of approximately 430 linear feet of 10-foot paved Riverwalk adjacent to the Fox River in between Osceola Street and Wisconsin Avenue,see attached plan sheet for approximate location. Proposed Riverwalk grades and alignment shall match existing. Work must be substantially completed within five(5)consecutive working days,anytime within either Phase of the current contract schedule. Substantial completion of work items is required by August 15th,2016, Project demolition/reconstruction limits will be marked by the Engineer,priorto work commencing. Contractor to provide"Riverwalk Closed"signs for both ends of Riverwalk for the duration of the project. Contractor haul route will be from Osceola Street to Pearl Avenue, and then to Wisconsin Avenue,which is an approved truck route. Ail excess materials must be removed and disposed of offsite. The contractor must take pre-existing condition photos of the Riverwalk between Osceola Street and Wisconsin Avenue prior to work beginning. The contractor is responsible for any damage that occurs outside of the project location specified on the attached plan sheet. All disturbed areas outside of the project location must be restored as directed by the Engineer,this will be done at the contractors' expense. Item 9 Description Unit City Unit Price Cost Estimate A2-1201 Common Excavation CY Soo S17.95 55,385.00 A2.1916 4"Asphaltic Surface with 6"CABC and Gradin SY 500 527.59 $13.795.00 A2-2508 Furnish,Install,Maintain,and Remove Type 0 Modified Inlet Protection EA 4 $80.00 $320.00 A2-2512 Fumish,install,Maintain,and Remove Stone Tracking Pad EA 1 $0.01 $0.01 2520 Fumish,Install,Maintain,and Remove 20'Diameter Sediment L s LF 175 $13.31 A2-2600 Fumish and Install To soi16'Depth SY 400 $2.329.25 $4.40 $1,760.00 A2-2620 Fumish and Install Turf Grass SY 400 $0.18 $72.00 A2-2624 Fumish and Install Cover Crop:complete as specified ST 400 $0.14 $56.00 A2-2632 Fumish and Install Class I,Urban,Type A Erosion Control Mat SY 400 51.05 $420.00 2900 Mobilization,complete asspecified LS 1 $2,800.00 52,800.00 7atal of Bid Costs Construction� $26,940.00 Plan modification directed by City of Oshkosh Parks Department B-3 REV 06107 FORM 273 1) Construction Bulletin#2 Plan Sheet 2) Unit Price email from Vinton,received May 2!'h,201 B. City to review contractor provided estimate and sign return for authorization of work. Contractor to include additional bid item quantities on monthly Invoice. Inclusion of the noted additional bid Items to be emended to or at end of project Additional bid Items can be reimbursed up to contract amount without formal Pro)ect Change order. Owner. Contractorengineer eerRecommends on By: - _ >r` By: Da 6 ��(, ' Date:tt! Date: 5 3) B-3 REV 05/07 FORM 273 f1900-MRMNG DOCS4ADWO1-0DELSfPLAN SETIPLAN SE le CONSTRUCTIONMNSTRVCTION BULLETIN]1803x]686RNERWALKDWD Plo+ec[MenagpRppIINHOIe: DOeI90Or,_ GMCk :_ 4NOV-d:_ ANSI DY2's 3x' r ro e } ' r Cdq .i �C sir`® als@3J"" gym {,1 h I n 3 ?2=k z y r m , 4 I mCN `ti07i i gyEn • r v - n z osD mycy �� r zA yA�O LBow� ]y �_ i > �f m 2 yO� s �T T. O Kern C — a 3 t a �a o m� � O ��` I Df`4rt 7�� ;"4t o +;, ��4�"'r;✓l� yy�°"�.V�` �.�-� ,a�" yT Wolf,Tim From: Lyle Wettstein<Wettstein@vintonwis.com> Sent: Wednesday,May 25,2016 6:21 AM To: Wolf,Tim Subject: CB-2 Item.2, 20.Price.$13.31 ner LFoot.And need to add mobe item.Price.$2800.The rest of the items would be paid per you price list.Thx.Lyle Sent from my iPhone I Check Payment to: ACC Payment to: Wire Transfer Payment to: ��0� AECOM Technical Services,Inc. AECOM Technical Services,Inc. AECOM Technical Services,Inc. An AECOM Company An AECOM Company An AECOM Company AS COM Paysphere Circle Bank of America Bank of America Chicago,IL 60674 Account Number 58009$7020 New York,NY 10001 ABA Number 071000039 Account Number 5800937020 ABA Number 026009593 SWIFT CODE SOFAUS3N 558 North Main Street,Oshkosh,WI 54901 Federal Tax ID No.95-2661922 Tel:920-235-0270 Fax:920-235-0321 ATTN;ACCOUNTS PAYABLE Invoice Date: 13-SEP-16 CITY OF OSHKOSH Invoice Number: 37807036 215 CHURCH AVENUE OSHKOSH,WI 54901 Agreement Number: 60343686 Agreement Description: email invoice to ttaylorQci.oshkosh.wi.us RES#15-161 Payment Term: 30 NET Please reference Invoice Number and Project Number with Remittance Project Number :60343686 Project Name :Senior Center Parking Lot Bill Through Date :D6-AUG-16-02-SEP-16 AECOM PM:Terry Peterson 920-4063167 Task Number:6 Task Name.UWO Riverwalk separate invoice Labor Bill Rate Employee NamelTitle Title/Expenditure Hours Bill Rate Billed Amt Crotteau,Kathryn M 0.25 75.00 18.75 Hansmann,Michelle L 0.25 90.00 22.50 Timm,Paul F 3.25 165.00 536.25 Wilson,Chad A 5.00 85.00 425,00 Wolf,Timothy G 8.00 125.00 1,000.00 Total Labor Bill Rate 16.75 2,002.50 Unit Billing EXpenditure Type EmploveeNendor Name u nti Ug-M- Bill Rato Billed Amt Field Equipment US ACM ZERO AP 575.0 EACH 1.00 575.00 Total Unit Billing 575.00 Task Total ;UWO Riverwalk 2,577.50 Project Total :Senior Center Parking Lot 2,577.50 Invoice Summaries Total Current Amount: 2,577.50 Retention Amount Pre-Tax Amount, 0.00 Tax Amount: 2,57750 0.00 Total Invoice Amount: 2,577.50 Billing Summaries Billing Summary Current Prior Total lint Remain Billings 2,577.50 159,956.81 162,534.31 162,856.20 321.89 Billing Total: 2,577.50 159,956.81 162,534.31 Outstanding Invoices Invoice Number Invoice Date Envoice Balance 37807034 13-SEP-16 1,344.00 Outstanding Total: 1,344.00 City of Oshkosh 2016 Fee Schedule Usage Billing Date(s)Used: 8/15/16 to 8/19/16 Project Number: 60343686 Task: 6 Project Name: Seniors Center Project Manager: Terry Peterson Service Unit Rate 1 Qty Used Total Charge Proctor Density Test Granular/Cohesive Per Test $ 150.00 $ _ One Point Proctor Test Per Test $ 70,00 $ _ Sieve Analysis Per Test $ 100.00 $ _ Water Content Test Per Test $ 8.00 $ - Concrete Comp Strength/Reserve Per Test $ 22.00 $ Nuclear Meter Rental Per Day $ 75.00 1 $ 75.00 Yuma Rental Per Week $ 200.00 1 $ 200.00 Truck Rental(Last 5 digits of VIN 09270) Per Week $ 250.00 1 $ 250.00 Mustang Safety Suites Per Day $ 100.00 $ _ Misc.Expenses Per Week $ 50.00 1 $ 50.00 Survey Equipment GPS[Total Stations Per Day $ 175.00 $ _ 12'Jon Boat Rental Bathometric Per Day $ 150.00 $ Trimble DSM 0.0 DGPS Sub-meter Positioning Per Day $ 250.00 $ 20'Survey Vessel Bathometric Per Day $ 350.00 $ Sediment Sampler Per Day $ 175.00 $ _ Water Level Meter Per Day $ 20.00 $ _ Water Sample Filters Each $ 21.00 $ _ Well Sampling W/pump Per Wel[ $ 30.00 $ _ Well Sampling w/out pump Per Well $ 20.00 $ _ Bailers Each $ 10.00 $ _ Level D Protection Per Day $ 15.00 $ _ Water Sampling Supplies Each $ 20.00 $ _ PID Meter Per Day $ 75.00 $ GEM Meter Per Day $ 100.00 $ *Other: *Other: *Other: $ - $ Total $ 575.00 Completed By: Chad Wilson/KatieCrotteau Project ManagerApproval: Terry Peterson *AII'Other charges are to be approved by Paul Timm and City of Oshkosh prior to usage. Revenue chargeback to Department 5912(04115912.1)