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HomeMy WebLinkAboutAECOM-Proposal No. 575910 Z-19 7 �? AECOM 920.235.0270 tel AS vCOM��■ 558 North Main Street 920.235.0321 fax Oshkosh,Wisconsin 53901 1iC:1si VliI1 November 8, 2016 NOV 1.011 Mr. James Rabe, P.E., CPESC <.);'111`(3511, tt'1�c��3s11\1 Director of Public Works City of Oshkosh 215 Church Avenue Oshkosh, Wisconsin 54901 Subject: Proposal for Knapp Street Quarries and Timmerman Landfill Operations and Maintenance Support during the 2017 Calendar Year AECOM Proposal No. OPP-575910 Dear Mr. Rabe, AECOM Technical Services, Inc. (AECOM) has prepared this proposal for continued methane monitoring, sampling, landfill gas collection system operation and maintenance, and reporting at the former Faber Quarry and former Oshkosh Stone Company Quarry (collectively known as the Knapp Street Quarries)and groundwater and methane monitoring, sampling and reporting at the former Timmerman Landfill during the 2017 calendar year(CY2017). This proposal provides a summary of the specific project backgrounds, proposed scope of services and estimated costs for continued environmental monitoring at each site. Task 1 —Knapp Street Quarries Background The scope of services presented below is based on recommendations provided in our Operation Manual and in accordance with Wisconsin Department of Natural Resources Solid Waste (WDNR) requirements. The gas collection system was installed and started operation in 2010. AECOM personnel have continued monitoring the system and worked at balancing the gas recovery. The system has had a positive influence on reduction of the methane gas and thus reduced the risk of methane gas migration off-site. At this time the monitoring points are not showing methane concentration above 2.50/0 by volume. The WDNR has conditionally approved a plan toward reduced operation of the landfill gas extraction system, if over a 4-month period there is effective gas recovery when cycling the blower operations(6-hours on and 4-hours off) and following the closure of sections of vent piping that have had less than detectable readings for methane for a consecutive 12-month period. This plan was initiated in 2015. Prior to and during the test period, system mechanical issues occurred that prolonged the testing program, which included: • Replacement of the blower motor(twice, covered by warranty). • Replacement of the exhaust stack(had collapsed prior to the test). • Modifications to the grease tube operation to provide a constant temperature for the equipment. OPP-575910_CY2017 Timmerman Quarry Park Support Proposal.doex AECOM 2 AECOM worked with a contractor to make the repairs and modifications. The testing was completed in September 2016, AECOM is currently evaluating the results and will provide recommendations to the City during 2017. Several of the surrounding monitoring wells', located in sidewalk or parking lot pavement, flush- mount protective covers are no longer able to protect the integrity of the wells, This is likely due to damage from snow plowing and damage to the surrounding surface from freeze-thaw cycles (uneven grade). We propose to replace the well flush mount protectors in 2017. Scope of Services Methane Gas Monitoring AECOM proposes to continue to conduct methane monitoring activities based on the schedule provided in the WDNR conditional approval letter dated April 15, 2014 and as presented in the chart below. Gas Monitoring OW-3, GW-12, GW-20, Oxygen, methane, carbon Wells GW-20A, GW-22, GW-23, dioxide, balance gas, Monthly GW-23A, GW-24, and groundwater level GW-24A, GW-25, GW-25A monitoring,, vacuum GW-2, GW-9, GW-10, Oxygen, methane, carbon GW-11, GW-14, GWA7, dioxide, balance gas, Quarterly and GW-19 groundwater level monitoring Gas Extraction WHA through WH-15 and Oxygen, methane, carbon Wells VV-1 through VV-9 dioxide, balance gas, Semi-Annually vacuum Header Pipe at the Blower(inflow) Vacuum before blower Monthly Blower Station Vent Pipe Oxygen, methane, carbon Blower(discharge) dioxide, pressure after Monthly blower, velocity/flow Condensate Condensate Sample Point Field pH, TBD If needed Sample Point NOTES: 1. At the time of monitoring the gas wells,gas extraction wells,header pipe at the blower station,and the discharge vent pipe,site conditions will be monitored for the following parameters: ambient air temperature,barometric pressure, trends in barometric pressure,ground surface conditions,type of meter used,and latest meter calibration date. 2. Monitoring has since been discontinued in the following gas monitoring wells: GW-1,GW-3,GW-4,GW-5,GW-6, GW-7,GW-8,GW-15,and GW-16 and the following observation wells,OW-1 and OW-2,which were abandoned. 3. WI-t-7 and W-2 do not exist. At each gas monitoring well, and system sampling port the vacuum pressure, initial percent of the LEL of methane(percent LEL methane), percent methane gas (percent methane), percent oxygen (percent 02), percent of carbon monoxide(percent CO2i air flow[CFM]), and groundwater levels will be measured. The LEL is the minimum concentration of a particular combustible gas or vapor necessary to support its combustion in air. The LEI_of methane gas is 5% methane by volume. K:IPROPOSAUCity of OshkoshlOPP-575910_CY2017 Timmerman&Quarry Park SupportlOPP-5751310_CY2017 Timmerman Quarry Park Support Proposal.doex AECOM 3 Observations (such as ground condition, barometric pressure, and monitoring well conditions)will also be recorded. After initial readings are recorded, monitoring wells will be purged with a pump at a rate of two liters per minute. Continuous percent LEL methane is to be measured as the well is purged. A final reading will be recorded when consecutive methane readings are within +10% LEL. Final measurements include percent LEL methane, percent methane gas, percent CO2, and percent 02. The length of time required to achieve the final reading is typically unique to each well. Flush-Mount Well Protective Cover Replacement AECOM will subcontract a contractor to remove and replace six to eight flush-mount protective covers. The anticipated replacement program will include a combination of the following options: Coring a new 12-inch diameter hole and installing a new flush-mount. • Filling the annular space between the flush mount and surround pavement with concrete. Removing and replacing the entire side walk concrete square. • Removing and replacing an approximately 2'X2"area of asphalt pavement and replacing it with concrete. The recommended type of repair per location will be discussed with City Staff prior to the start of the work. Schedule and Reporting Methane sampling and system O&M will be completed in accordance with the above schedule through December 2017. The monitoring data will be summarized and electronically submitted to the City and WDNR GEMS database on a semiannual basis. On an annual basis, a report will be submitted to the WDNR(including cover letter with discussion and conclusions). AECOM will immediately notify the City of any new methane wells that indicate an exceedance of the 25% LEL. Task 2—Timmerman Landfill Background AECOM has been assisting the City with environmental services related to the Timmerman Landfill. These services have included groundwater and methane monitoring, landfill cap thickness verification, laboratory testing, data review, and closure planning. In response to the Wisconsin Department of Natural Resources(WDNR) Notice of Violation dated August 2, 2006,AECOM completed a Site Assessment Report(SAR) in compliance with NR700 and subsequently installed three additional groundwater monitoring wells. In 2008 and early 2009, AECOM completed the closure of the site under the WDNR Remediation and Redevelopment(RR)program and the site was transferred to the WDNR Solid Waste Program. In 2010,AECOM recommended the abandonment of six monitoring wells. The WDNR subsequently requested additional investigation regarding the presence of a passive methane collection trench, which AECOM completed using test pits. Based on the results of the test pit investigation and AECOM's recommendation in 2010, the WDNR approved the abandonment of the six wells and required the installation of two gas probes (in addition to the four already installed at the site)for additional methane monitoring in a letter dated February 2013. KAPROPOSAUCity of Oshkosh\OPP-575910_CY2017 Timmerman&Quarry Park SuppoAkOPP-675910_CY2017 Timmerman Quarry Park Support Proposal.docx AECOM 4 Scope of Services This proposal includes two rounds(semiannual) of groundwater monitoring, subcontract analytical laboratory services, and project reporting obligations through CY2017. In addition, landfill gas will be monitored quarterly and reported to the WDNR until approval to discontinue the methane monitoring and abandon the wells is achieved. AECOM submitted a gas monitoring reduction request in 2016,which was denied by the WDNR. Groundwater samples will be collected according to the WDNR approved monitoring requirements in the chart below: MW-1, PZ-4, PZ-5, MW-6, Alkalinity, Chloride, Hardness, MW-7, PZ-7, PZ-7D, MW-8, Groundwater Elevation, field pH, field Semi-annually PZ-1,PZ-8, PZ-9, SQDMW-1, Tem erature, field conductiviE PZ-10 Volatile Organic Compounds (VOCs).._ Annually MW-9, MW-10 Groundwater elevation, field pH, field Semi-Annually conductivity VOCs Annual[ Groundwater monitoring wells will be purged prior to collecting the samples and field monitoring parameters. Gas monitoring points(GP-1 through GP-6)will be monitored for methane, oxygen, and carbon dioxide, per the methods described above under the Knapp Street Quarries Scope of Services, as required by the WDNR. Readings for barometric pressure, pressure trend, and temperature will also be collected during monitoring activities. Schedule and Reporting Groundwater sampling will be completed twice annually(April and October), and gas monitoring will be completed on a quarterly basis(January,April, July, and October)through December 2017. The monitoring data will be summarized and electronically submitted to the City and WDNR on a semi- annual basis. MIPROPOSAMIty of 0shkosh\0PP-575910_CY2017 Timmerman&Quarry Park SupportlOPP-575910—CY2017 Timmerman Quarry Park support Proposal.docx AECOM Estimated Fees The following summarizes the proposed tasks and estimated fees: Task Fee Task 1 —Knapp Street Quarries Methane Monitoring and System Maintenance and Operation during CY2017 Includes H2O level meter, methane meter, CO2 and 02 meter and rental $37,300 costs Pilot Study Report and Recommendations $6,800 Flush Mount Protector Replacements $7,000 WDNR Reporting, GEMS Database Updates,and Project Management $14,200 Task 1 Total $65,300 Task 2—Timmerman Landfill Groundwater(2 events)ILFG Monitoring (4) Events)during CY2017 $14,350 Includes H2O level meter, methane meter, CO2 and 02 meter rental costs Subcontracted Laboratory $5,300 WDNR Reporting, GEMS Database Updates,and Project Management IL400 Task 2 Total $,k 0 Total Project Fees $90,360 Terms and Conditions If services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right-of-access to the site to AECOM, its employees, agents, and contractors, to conduct the planned field observations or services. The services described in this proposal will be provided on a time-and-material basis. AECOM will not exceed the above estimate without your authorization and approval. The services provided will be performed in accordance with the 2017 Negotiated Fee schedule and with the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services. To initiate this work, please sign the attached Authorization to the AECOM Oshkosh,Wisconsin office. Our understanding is that the City of Oshkosh will also issue a Purchase Order for all approved tasks. Please reference the AECOM proposal number, OPP-575910, in the Purchase Order that is forwarded to the AECOM Oshkosh Office. We are looking forward to working with you and providing assistance with this project. KTROPOSAUCity of OshkoshlOPP-575910—CY2017 Timmerman&Quarry Park SupportlOPP-575910_CY2017 Timmerman Quarry Park Support Proposat.doex AECONI 6 If you have any questions or need to clarify a point, please call any of the undersigned at 920-235- 0270. Sincerely yours, AECOM Techni I Services, Inc. Cliff Shierk, P.E. P ul Timm `-- �- -- - Project Manager Account Manager Aevinrehm, P.E. V!( Associate Vice President Attachments: Authorization 2017 Negotiated Pee Schedule for the City of Oshkosh K TROPOSAUCity of OshkoshlOPP-575910_CY2017 Timmerman&Quarry Park SupportlOPP-575910_CY2017 Timmerman Quarry Park Support Proposal.docx /�. �V�^ AECOM 920.235.0270 tel ASi 558 North Main Street 920.235.0321 fax Oshkosh,WI 54901 Authorization November 8, 2016 1 hereby certify that the necessary provisions have been made to pay the liability, which will accrue under this contract. I hereby authorize APCOM to proceed with the scope of work Knapp Street Quarries and Timmerman Landfill Operations and Maintenance Support during 2017 Calendar Year as described in AECOM's proposal OPP-575910 dated November 8, 2016, with a budget authorization of $90,350 under the general terms and conditions specified in the proposal. Sign ture Date Mark A Rohloff Print Name City Manager -Title/Or anization _._. Signature Date Pamela R. Ubrig Print Name City Clerk jn Organizature Date Lynn A. Lorenson Print Name City Attorney Title/Organization Signature l Date T+epa-Marson--Tub, Print Name Director of Finance Title/Organization KAPROPOSAUCity of OshkosMOPP-575910_CY2017 Timmerman&Quarry Park 9upport\OPP-575910_CY2017 Timmerman QuarryPark Support Proposal.docx AECOM 8 I agree to accept invoices from AECOM via e-mail and not postal mail: 0 Yes Signature: E-mail address_ Recipient MUMS: Return to: Name: Paul Timm Address: 558 N. Main Street, Oshkosh, WI 54901 Phone: 920-236-6718 E-mail: Paul.Timm@aecom,cam K:IPROPOSAL1City of OshkoshlOPP-575910_CY2017 Timmerman&Quarry Park Support\OPP-575910_CY2017 Timmerman QuarryPark Support Proposal.docx AECOM Negotiated Fee Schedule for Cily of Oshkosh Time and Materials Agreement Effective January 1,2017 Revised SCOPE OF SERVICES -- AECOM Technical Services, Inc., referred to herein as "AECOM", will perform the services described in its Proposal, or, in the absence of a proposal, as defined in writing and approved by AECOM and Client, referred to herein as "Services" in accordance with the following "Commercial Terms". These services shall be performed on a Time and Materials basis. BILLING RATES STAFF - Charges for all professional, technical and administrative personnel directly charging time to the project will be calculated and billed on the basis of the following staff category hourly"Billing Rates". Billing Rates are in U.S. dollars, net of all applicable taxes,duties, fees and related charges, and include fringe benefits, burden and fee. STAFF RATEIHOUR Heise],Tiffany; Kennedy, Mercedez; Killian,Alyssa; Neeve, Kyle; Novak, Daniel; $65.00 Scholz, Carolyn; Brand, Travis; Crotteau, Kathryn; Day,Sarah; Harrison, Theresa; Kistner,Amy; Knuth, Debbie; $75.00 Seifert, Betty; Arbuckle,Adrian; Bloecher, Matthew; Carlson, Christopher; Carlson; Czech,Andrew; DesRochers, Rebecca; Fanning, Roxanne; Gamblin,Adam; Glisczinski, Bradley; Jacak,Joshua;Jacobson, Derek;Johnson, Martin; $85.00 Kirchner,John; Koch, Larry; Laumann, uric; Mittelsteadt, Karl; Nellen, Michael; Nielsen, Erik; O'Connell, Daniel; Rogers, Christopher;Salomonsen, Derek;Wilson, Chad; Accola, Joshua; Engelhardt, Sarah; Hansmann, Michelle; Mertens, Steven;Weber,Jesse; $90.00 Bethel,Andrea; Buschman, Carly; Milanowski, Renita; Nielson, Peter; Pamperin, Paul; $95.00 Van Der Wegen, Mark Allen, Shannon;Armitage, Dale; Brendel Kenneth; Carrillo,Victor; Gonnering, Michael; Greuel, Kelly; Johst, Michael; Kostamo, Lisa; Lahaye, Christopher; Lancelle, Jessica; Lindberg, Lance; Modahl, Steven; $105.00 Raney, Tucker;Williams, Chad Cancio Jr,Allan Rey; Haag Darren;Weseljak, Robert $110.00 Bishop,Tom; Magee, Mark; Mott[, Robert; Steege, Roderick;Wood, Timothy $115.00 Bluse,Stacey; Diemer, Peter; Fenske, Dean; Krippner, Matthew; Leisgang,Ashley; Leroy, Bruce; $120.00 Moroni, Michael; Shierk, Clifford; Smith, Lisa; Drew, Paul; Retzlaff, Gerald $125.00 Arnold, Mike; Becker, Nicholas;Atkins, David; Blaha,James; Dean; Charles; Humphrey,Aaron; $130.00 Riley, Robert; Sandberg, Jeffrey;Wolf,Timothy Fischer, Carla; Fre[mund, Michelle; Furmanski, Carl;Giraud,Joel; Hause, Darrell; Kirsch,John; $140.00 Montpas,Jeffrey; Voorhees,John $145.00 Hatipoglu, Bulent; Henning, Russell; Hiller,Jaren; Mott,Andrew; Podolak,Wayne;Wright, Nancy $155.00 Breitwisch, Gary; Cannon,John; Hagen, Kevin; Kruger, Geoffrey; Pellish, Mark; $165.00 Peterson,Terrance; Pirrung, Donald;Schillings, Daniel; Stange, Randall; Thomas,Jeremy;Wintheiser, Paul Adams, Jim; Cole,Albert; Delemont, Michael; Greeneway, Gary; Hokanson, Karl; Knowlton, John; Lewis, $190.00 Bryan; Looney, Bill; Poston Jr,William; Timm, Paul;Westendorf, Brian Boehm,Charles; Brehm, Kevin; Bucholc, Jeffrey; Bushell, Theodore; Ho[tan Thomas; Lucht, James; $200.00 Refai, Tarek; Rittmeyer, David;Schroedel Jr, Ralph;Wemmert, Bill;Wodrich, Randall Page 1 of 2 A:CONS Negotiated fee Schedule City of Oshkosh Time and Materials Agreement Effective January 1, 2017 LABORATORY SERVICES SERVICE UNIT RATE Concrete Comp Strength/Reserve Per Test $22.00 Nuclear Meter Rental Per Day $75.00 Yuma Rental Per Week $200.00 Truck Rental Per Week $250.00 Mustang Safety Suites Per Day $100.00 Misc. Expenses Per Week $50.00 Survey Equipment GPS/Total Stations Per Day $175.00 12'Jon Boat Rental Bathometric Per Day $150.00 Trimble DSM 0.0 DGPS Sub-meter Positioning Per Day $250.00 20'Survey Vessel Bathometric Per Day $350.00 Sediment Sampler Per Day $175.00 Water Level Meter Per Day $20.00 Water Sample Filters Each $21.00 Well Sampling Wlpump Per Well $30.00 Well Sampling w/out pump Per Well $20.00 Bailers Each $10.00 Level D Protection Per Day $15.00 Water Sampling Supplies Each $20.00 PID Meter Per Day $75.00 GEM Meter Per Day $100.00 OTHER DIRECT COSTS - "Other Direct Costs" are all costs and expenses incurred by AECOM directly attributable to the performance of Services together with a five percent (5%) fee for costs . Other Direct Costs include subcontracts, materials, shipping charges, special fees, permits, special insurance and licenses, outside computer time, and miscellaneous costs. Travel and travel-related expenses and equipment purchased for a project with advance authorization are computed on the basis of actual cost plus a five percent(5%) fee. All other internal expenses (reproduction, telephone, facsimile, etc.)will be charged with five(5)percent mark up. AGREEMENT - These Negotiated Fee's 1038 (01112) and the attached Negotiated General Conditions Form 102 (2009) govern the performance of the Services and rights and obligations of the parties. Page 2 of 2