HomeMy WebLinkAboutAECOM Proposal No. 529891 ASCe„COM AECOM 920.235.0270 tel
OM North Main Street 920.235.0321 fax
Oshkosh,Wisconsin 54901
August 16, 2016
Mr. Allen Davis
Director of Community Development
City of Oshkosh
215 Church Avenue
Oshkosh,Wisconsin 54903-1130
Subject: Proposal to Perform a Phase I Environmental Site Assessment and Limited
Subsurface Environmental Assessment of the City of Oshkosh Parking Lots
Located at the 0 State Street, Oshkosh, Wisconsin
AECOM Proposal No. OPP-529891
Dear Mr. Davis:
AECOM (which contracts as AECOM Technical Services, Inc.) appreciates the opportunity to
submit this proposal to prepare Phase I Environmental Site Assessment (ESA) and limited
subsurface environmental assessment of the City of Oshkosh Parking Lots located at the 0 State
Street, Oshkosh, Wisconsin (Subject Property). AECOM understands that the Subject Property is
currently utilized as a parking lot. The City of Oshkosh is looking at a property transaction
associated with the above property. It is the City's request to perform an ASTM E-1527-13 Phase I
ESA and to include costs for a limited subsurface environmental assessment if the Phase I ESA
indicated Recognized Environmental Concerns (RECs) that need to be further addressed.
This project will be managed by Andrew Mott in AECOM's Oshkosh, Wisconsin, office. Mr. Mott
has 20 years of environmental due diligence experience managing multi-site portfolios of
commercial and industrial property located throughout United States and abroad. Mr. Mott will
manage all aspects of this project including client communications, agency review, historical review,
and quality assurance/quality control of the report.
Scope of Work
Phase I ESA
The Phase I ESA will be conducted in general accordance with the ASTM E-1527-13 standard.
AECOM's Phase I ESA will provide information as to the potential that a significant hazardous
material or petroleum hydrocarbon release may have occurred on or affected the Subject Property.
The Phase I ESA will include the following tasks:
Site Reconnaissance and Interview—A visual reconnaissance will be conducted of the subject
property. AECOM will record observations of the presence or likely presence of conditions that
indicate an existing release, a past release, or a material threat of a release of hazardous
substances or petroleum products into structures on the Subject Property or into the ground,
This document includes proprietary data that shall not be duplicated,used or disclosed outside the City of Oshkosh far any purpose other than
to evaluate this document.This restriction does not limit City of Oshkosh's right to use Information contained in this document if it is obtained
from another source without restriction.
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groundwater, or surface water of the subject property. Where appropriate, AECOM will record the
following observations during the walkthrough of the Subject Property:
• Subject Property and area vegetation for environmental stress and other ecological
disturbances.
• Subject Property and area for surface features that would indicate filling, impoundments,
underground storage tanks, pipelines, wells or other surface penetrations.
• Subject Property for the presence of filling or mounding, pits, ponds, or lagoons.
• Areas that are identified that use, treat, store, dispose of, or generate hazardous substances
and petroleum products and review the status of past and current waste generation and
management practices at the Subject Property.
• Subject Property and area electrical equipment (e.g.,transformers)and substations, as well
as labeling that may indicate the owners, polychlorinated biphenyls (PCBs) status, and
leakage.
• Potable water supply and/or on-site wells (including dry wells, irrigation wells, injection wells,
and other wells).
• Wastewater treatment source and/or on-site septic systems.
• General stormwater discharge routes into a drain, ditch, or receiving body of water on or
adjacent to the Subject Property.
• Subject Property for floor drains and sumps.
• Stained soil or pavement, including stains or corrosion on floors, walls, or ceiling, except for
staining from water.
• Waste handling areas or practices,chemical/industrial processing areas, and general
housekeeping practices.
AECOM assumes that we will liialse with a designated City of Oshkosh representative to ensure
proper coordination and to answer questions or address concerns during our site visits. As part of
the reconnaissance activities, AECOM will make visual observations of immediately adjacent
neighboring facilities, to the extent that such observations can be made without entering the
premises of the neighboring facilities.
Physical Setting Information--AECOM will establish the physical setting for Subject Property by
reviewing a United States Geological Survey 7.5 Minute Topographic Map showing the areas on
which that subject property is located. AECOM will review soil/hydrology and groundwater/
hydrology information to the extent it is provided by the environmental database search company
(Environmental Data Resources) or in previously prepared reports provided by Town of Liberty
Grove.
Site History—AECOM will develop a thorough understanding of the site's history. This maybe
accomplished through interviews with City of Oshkosh personnel and others identified by City of .
Oshkosh as familiar with the Subject Property, a review of locally available land use records,
historical photographs, and topographic maps, etc.
AECOM will make reasonable attempts to interview individuals with specific knowledge of or
familiarity with the Subject Property, to the extent that such knowledgeable individuals are identified
by City of Oshkosh or identified during the course of other ESA activities, and that the information
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likely to be obtained is not duplicative of information obtained from other sources. These individuals
may be queried in person, by telephone, or in writing. AECOM will review documents concerning
past land uses, including available site plans, records concerning past industrial and waste disposal
practices, and maps when provided by past and present facility owner(s)/occupant(s).
Agency Records Review--AECOM will order a site-specific environmental database report for the
Subject Property. AECOM will review these reports to evaluate whether the Subject Property or
neighboring properties (within a specified radius search distance from the Subject Property) are
included on the ASTM-specified standard and additional (e.g., local) environmental record sources
(e.g., spills, landfills/dumps, leaking underground storage tanks). Where appropriate, AECOM will
contact state and/or local governmental sources for relevant documents/file information concerning
the Subject Property and adjoining properties. Freedom of Information Act requests will be made to
the appropriate local and/or state agencies requesting information relative to the Subject Property.
Files available at local agencies at the time of the site visit will be reviewed, as time permits. These
inquiries may include the following types of governmental agencies:
• Federal, State, tribal, and local environmental solid and hazardous waste,wastewater
sections, etc.;
• Local fire department;
• Local health/environmental department;and
• Local agencies responsible for building and groundwater permits that document Activity and
Use Limitations,also referred to as institutional Controls and Engineering Controls, for the
Subject Property.
AECOM's record review will include those records that are readily available and reasonably
ascertainable per the ASTM standard.
Vapor Migration—AECOM will evaluate the potential for vapor migration (VM) to impact the
subject property as required by the ASTM 1527-13 standard. VM is defined as the movement of
volatile chemical vapors in soil or groundwater. AECOM will not evaluate vapor intrusion which is
defined as the movement of volatile chemical vapors from a source in the subsurface (soil or
groundwater) into the indoor air of overlying buildings through cracks or other openings. AECOM
will evaluate the potential for VM to impact the subject property in general accordance with ASTM
E2600-10, "Standard Guide for Vapor Encroachment Screening on Property Involved in Real Estate
Transactions" (Standard Guide).
User Responsibilities-- Per the ASTM standard, it is the report"user's" (i.e. responsibility to
perform certain tasks,which do not require the technical expertise of an EP and are generally not
performed by EPs conducting Phase I ESAs. Section 6.0 of the ASTM standard indicates that
"reasonably ascertainable recorded land title records and lien records that are filed under federal,
tribal, state, or local law should be reviewed to identify environmental liens or activity and use
limitation, if any, that are currently recorded against the property" and that "any environmental liens
or activity and use limitations so identified shall be reported to the Environmental Professional (EP)
conducting a Phase I ESA." If you have this information you are required to provide it to the EP. If
you do not have this information AECOM can conduct an EL and AUL search for an additional fee.
Attached for your completion is a User Questionnaire which will assist you in communicating to
AECOM the user-provided information.
Report Preparation—AECOM will compile and prepare a written report for the Subject Property,
documenting the scope of our work activities and summarizing the results of our assessment.
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AECOM will provide you with a professional opinion as to the potential for there to be a significant
on-site contamination problem, and recommendations for further work, if any. The report will
include a site location map, site plan, representative site photographs, and supporting
documentation, as appropriate.
Budgetary limited Environmental Subsurface Assessment
The City of Oshkosh has requested a scope of services for a limited environmental subsurface
assessment further assess if RECs are identified in the Phase I ESA. It should be noted this
budgetary scope of services maybe modified, along with costs, depending upon the identified
Phase I ESA RECs. If modifications require an increase of scope of service, AECOM will submit a
change order to this proposal or AECOM will also discuss any decreases in the scope of services
and costs with the City and update the budget accordingly.
The budgetary investigation is proposed to consist of six soil borings advanced across the site to
depths of 15 feet via push probe drill rig. All six of the soil borings will be converted into temporary
monitoring wells. Soil samples will be visually observed for staining and field screened with a
photoionization detector (PID). Based on visual/olfactory observations and PID screening, one soil
samples from each boring will be submitted for laboratory analysis of volatile organic compounds
(VOCs), polynuclear aromatic hydrocarbons (PAHs), and Resource Conservation and Recovery Act
(RCRA) metals. One round of groundwater samples will be collected from each well for VOCs,
PAHs, and RCRA metals. AECOM will summarize results of the assessment in a letter report.
Project Cost
AECOM will perform the above-described scope of work at the subject properties for a time and
materials cost of the following:
• Phase I ESA-$4,500
• Limited Subsurface Environmental Assessment -$15,000
The services provided will be performed in accordance with the 2016 Negotiated Fee Schedule and
conditions of the General Conditions of Service—City of Oshkosh, April 2009, which are expressly
incorporated into, and are an integral part of, our agreement for professional services. AECOM can
begin providing these services immediately upon receipt of the signed Amendment Authorization
Form (attached).
Project Schedule
AECOM is prepared to begin work on this project immediately upon authorization to proceed.
AECOM is prepared to conduct the site visit and written report will be submitted within
approximately three weeks of authorization to proceed. Limited environmental subsurface
assessment may take an additional two to three weeks following the Phase I ESA, depending upon
contractor and laboratory schedules.
Assumptions
The cost and schedule was prepared based on the following assumptions:
• City of Oshkosh will arrange for unrestricted site access during normal business hours.
AECOM is provided access to ail areas of the subject property during normal business hours,
and there are no delays in obtaining access. A single mobilization to the subject property is
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included in the proposed casts. If a second mobilization is required,additional costs will be
incurred. As needed, a City of Oshkosh or property owner/operator representative will be
available to provide operational and site history data input in a timely manner.
• AECOM is provided information relative to any valuation reduction issues (e.g., structural or
environmental concerns that result in a price reduction); activity or land use restrictions; and
environmental liens and specialized knowledge of the Subject Property and surrounding
properties, of which City of Oshkosh may be aware.
• An environmental lien search of the Subject Property is not part of this scope of work. An
environmental lien search of the subject property can be conducted for an additional cost of
approximately$100 per parcel. If you would like AECOM to perform this lien search, please
initial the last page of this proposal in the space provided.
• AECOM will review relevant and available regulatory files for both the Subject Property and
abutting properties the day of the site visit, assuming that the regulatory agency is located
within a half hour drive of the Subject Property.
• Should a third-party want to use the report and require a written reliance letter from AECOM
for their purposes,that third party will be required to enter into a contract with AECOM and
may be required to pay a fee for use of the report. Final determination on whether or not third
parties can use the report for reliance purposes will be at the discretion of AECOM.
• Title searches are not included in this proposed scope of work; however if provided by Town
of Liberty Grove, they will be reviewed.
• A site map or equivalent documentation defining the site boundaries will be available to
AECOM upon authorization to proceed.
• An evaluation of indoor air quality, explosion hazards, naturally occurring gases (i.e., radon,
hydrogen sulfide, methane, etc.), and vapor intrusion were not part of this scope of work
• AECOM will not conduct measurements or collect samples of any environmental media
during the ESA.
• Any additional services beyond the scope of work specified in this proposal will be invoiced on
a time and materials basis. City of Oshkosh will be notified prior to initiation of additional
activities.
• AECOM's scope of work and report format is acceptable to Town of Liberty Grove.
• "Non-scope considerations", as defined by ASTM E-1527-13,which are not included in the
proposed scope of work,will not be addressed as part of the Phase I ESA.
A cost and/or schedule adjustment may be necessary if changes to these assumptions occur during
the course of the project.
Limitations
City of Oshkosh recognizes that in any project it is not always possible to locate or identify all
hazardous materials, substances, or wastes within or surrounding the Subject Property. The City of
Oshkosh agrees that AECOM shall only be required to use reasonable efforts, consistent with the
practice of other professionals engaged in similar activity, in the course of fulfilling AECOM's duties
under this proposal. AECOM is not responsible for conditions or consequences arising from
relevant facts that were concealed, withheld, or not fully disclosed at the time the project was
performed.
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Closing
AECOM looks forward to working with you on this project. You may authorize AECOM to proceed
with the Phase I ESA of the Subject Property by signing in the space provided on the Initial
Authorization page, and emaiiing a signed copy of this proposal to the attention of Mr. Mott at
Andrew.Mott@aecom.com.
In addition, please review, complete, and return the attached ASTM user questionnaire at your
earliest convenience. Your answers will be incorporated into the Phase I ESA report.
If you have questions or require additional information regarding this proposal please call Mr. Mott
at (920) 379.8024 or contact him via email.
Sincerely,
AECOM Technical Services, Inc.
��J—-'-� i " - - lk('UK*
Andrew G. Mott, P.G. �'eNVintrelmL, P.E.
Senior Project Manager Associate Vice President
Attachments:
Authorization
ASTM 1527-13 User Questionnaire
K.TROPOSALICity of Oshkoshl0_State street\OPP-529891_0 State Street Phase 1-11 ESA Prcposal.docx
AEd ICOM AECOM 920.235.0270 tel
COM North Main Street 920.235.0321 fax
Oshkosh,Wisconsin 54901
Authorization
August 16, 2016
1 hereby certify that the necessary proSlsions have been made to pay the liability which will accrue
under this contract.
I hereby authorize ALCOM to proceed with the'scope of work outlined in the proposal for Phase I
Environmental Site Assessment (ESA) aild4imited subsurface environmental assessment of the
City of Oshkosh Parking Lots located at the 0 State Street, Oshkosh,Wisconsin, AECOM's
proposal OPP-529891 dated August 16, 2016 with a budget authorization of$19,500 under the
general terms and conditions specified in the proposal.
Signature Date
Mark A Rohloff
Print Name
City Manager
Title/Or anization
Signature Date
Pamela R. Ubrig;
Print Name
City Clerk
Title/ rganization
CAM VP�
Si t e Date
Lynn A. Lorenson;
Print Name
City Attorney
Title/Organization
k�AQ 110 Ao Mn h /&
Signature Date
Trena Larson
Print Name
Director of Finance
Title/Organization
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