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Home My WebLink AboutCH2M HILL Eng. INc. & Public Works i50 CITY OF OSHKOSH DEPARTMENT OF PUBLIC WORKS 215 CHURCH AVENUE, P.O. BOX 1130, OSHKOSH, WI 54903-1130 PHONE: (920) 236-5065 FAX (920) 236-5068 LETTER OF TRANSMITTAL To: Ms. Linda Mohr Date: August 1, 2016 CH2M HILL Engineers, Inc. Subject: Executed Amendment 135 South 841 Street, Suite 400 WWTP Control System, Influent Milwaukee, WI 53214 Pumping, &Aeration Blowers Services Contract 13-24 Please find: Attached ❑ Under Separate Cover ❑ Copy of Letter ❑ Contracts ® Amendment ❑ Report ❑ Agenda ❑ Meeting Notes ❑ Photos ❑ Mylars ❑ Change Order ❑ Plans ❑ Specifications ❑ Estimates ❑ Diskette ❑ Zip Disk ❑ Other Quantity Description 1 Executed Amendment These are being transmitted as indicated below: ❑ For Approval ® Far Your Use ❑ As Requested ❑ For Review& Comment Remarks: Enclosed is a copy of the executed amendment for the WWTP control system, influent pumping, and aeration blowers engineering services. Please reference Res No. 16-319 on all of your invoices. If you have any questions, please contact us. Steve Brand—Copy City Clerk's Office—Original cc: _ File —Original Signed: Trac . Taylor IAEn9tneertngWl3 C0NTRACTSU3-24 WWTP Ctrl Syst,Influent Pump,&Aeration Blower llpgredelCorrespondence\LOTs153-24 CH2M Hill LOT-CRS Sery Exewted CA_6-1-16,d= AMENDMENTNO. 1 The CITY OF OSHKOSH, hereinafter referred to as CITY, and CH2M HILL ENGINEERS, INC., 135 South 84th Street, Suite 400, Milwaukee, WI 53214 hereinafter referred to as the CONSULTANT, entered into an agreement for WASTEWATER TRE=ATMENT PLANT CONTROL SYSTEM, INFLUENT PUMPING, AND AE=RATION BLOWERS SERVICES DURING CONSTRUCTION PROJECT on November 27, 2013. Paragraph C in ARTICLE VEL PAYMENT included the provision that costs for additional services shall be negotiated and set forth in a written amendment to this AGREEMENT executed by both parties prior to proceeding with the work covered under the subject amendment. THEREFORE, the CITY and the CONSULTANT agree to insert the following paragraph after the first paragraph in ARTICLE Ill. SCOPE OF WORK: The CONSULTANT shall provide the services described in the CONSULTANT's Scopo of Services dated June 8, 2016. The CITY and the CONSULTANT further agree to insert the following bullet point after the first bullet point in Paragraph A of ARTICLE VII. PAYMENT: • Payment for Amendment No. 1 shall be a Time and Materials Sum not to exceed $90,330 (Ninety Thousand Three Hundred Thirty Dollars). All other terms contained within the November 27, 2013 agreement remain unchanged and in effect. In the Presence of: CONSULTANT I (Seal of Consultant �lC if a Corporation (Specify Title) By: (Specify Title) CITY OF OSHKOSH By: " ( tries Mar . Rohloff, City.Mana er And: ,� )u �� (Witness) Pamela R. Ubrig, City Cler JCitttney VED: I hereby certify that the necessary provisions have been made to pay the liability which which will accrue under this Agreement. City Comptroller 1:5EngineeringQO13 CONTRACTS413-24WWTP Ctrl Sysk Influent Pump,&Aeradon Raver Page i Of 1 UpgradokConlract InfolConsullanls113-24 CH2M HiIbCRS Sere CA#1 fi-8.16.docx Ii f;3t Iyl V J-1r) ,JUN -8 2016 0311,OP 1,U111,10 Wolz1<4 JUNE 8,2016 SCOPE OF SERVICES �J' 1fi� 1f> 1Y18C()N'S1N City of Oshkosh Wastewater Treatment Plant Control System Influent Pumping& Aeration Blowers Upgrade Engineering Services During Construction City Resolution No. 18-508 Amendment No. 1 For the Wastewater Treatment Plant(WWTP) influent Pumping&Aeration Blowers Upgrade construction,the City of Oshkosh (City) planned for City personnel to serve as the Resident Project Representative (RPR).The RPR's responsibilities Include review of construction schedule,serve as liaison between the Contractor and the Engineer,review and inspect work for conformance with contract documents,maintain field records,review and process payment requests,and manage substantial and final completion project milestone documentation.When City personnel were not available to perform these duties,CH21Vl HiLL Engineers, Inc. (CH2M) was directed by the City to perform RPR responsibilities as needed to meet project quality, budget and schedule goals. The scope of services describes the construction phase services that are beyond CH2M's agreement with the City:Wastewater Treatment Plant Influent Pumping&Aeration Blowers Upgrade Engineering Services During Construction City Resolution No. 13-508 dated November 27,2413.The scope also includes supplemental software development, installation,start up assistance provided by CH2M in support of City approved construction change orders. The planned construction duration was 24 months.The anticipated actual construction duration Is 28 months. Task 1—Construction Inspection CH211VI conducted on-site observations of the Contractor's work for the purposes of determining If the work conformed to the construction Contract Documents,Acceptable work progress was cross- referenced and approved through monthly Contractor payment applications. Unacceptable work was documented with photographs and short narratives and transmitted to the Contractor for action.CH21VI tracked correction of unacceptable work and Inaccurate Contractor field records. An additional 15 trips to the WWTP were made to conduct and document supplemental construction Inspection services, Task 1 Deliverables Frequent review of construction progress 0 Timely and detailed documentation transmitted to the Contractor to address work that did not meet project requirements or was defective • Review of corrected work Task 2—Construction Management CH21VI managed the administrative aspects of the construction contract and served as liaison between the City and the Contractor. In so doing, CH2M worked directly with the Contractor to maintain financial and schedule goals for the project through conformance with the Contract General Conditions.CH2M reviewed the Contractor's records and prepared the documentation necessary for Clean Water Fund Program(CWFP)participation. When necessary to negotiate change orders or discuss work progress,beyond monthly progress meetings,CH21V!facilitates[meetings with the Contractor and the City. An additional 8 trips to the WWTP were made to participate in meetings and fulfill construction management responsibilities. Task 2 Deliverables • Meeting minutes • CWFP documentation Task 3—Supplemental Controls Engineering During construction,the City decided to automate control of the ferric chloride feed pumps as part of its overall phosphorus compliance strategy and add a local operator interface terminal(f]IT)for the dechlorination system In the Primary Switchgear Room.This work was not originally Included in the construction Contract Documents and was added by separate change orders. In addition to the installation of controls equipment and wiring by the construction Contractor, the City directed CH2M to develop application software and provide operator training on both the ferric chloride system and dechlorination system. New controls for the WWTP centrifuges were Installed and required additional engineering in order to properly interface with existing WWTP polymer feed and solids conveyance systems.CH2M provided additional controls engineering services to coordinate with the centrifuge controls supplier,ABB,and additional application software programming and operating training. An additional 6 trips to the WWTP were made to gather field Information necessary to develop supplemental application software and for application software installation and troubleshooting. Task 3 Deliverables • Ferric chloride feed application software and training Dechlorination application software and training • Supplemental centrifuge controls coordination application software and training Task 4--Project Management and Quality Assurance/Quality Control CH2M managed the delivery of the professional technical services and work products to meet the City's schedule and budget. Project management duties include project instructions,which address team communication, quality assurance/quality control,and cost control.CH2M submitted a brief description of project activities and tracked budget status with each monthly Invoice. CH2M performed a duality assurance/quality control review of completed work and project progress prior to submission of work products to the City, An additional trip to the WWTP was made to complete Task 2 activities. Schedule The anticipated schedule for this scope of services Is May, 2013 through June,2016, Level of Effort and Compensation The estimated level of effort is 528 hours and the proposed compensation for professional services is $90,330,A task breakdown is shown in Table 1. Table 1.Estimated level of Effort and Compensation Task s-ConstrurdlonImpertton Hours Hours Hours Hours Hours Constructlon tns edlon 10 250 44 $45,690 300 $3,000 $48,600 TASK i TOTAL 10 0 250 40 Q $45,600 300 $3,000 $48,600 Task 2-Construction Managoment Hours Hours Hours Hours Hours Construction Management 72 $15,120 72 $800 $15,920 TASK2TOTA1 72 0 0 0 0 $15,120 72 $800 $15,920 Task3-Supplemental Software Hours flours Hours Hours Hours Software Programming&Install atlon 110 $15,590 110 $600 $17,100 TASK 3TOTA1 0 0 110 0 0 $ 16,500 110 $600 $17,100 Task 4• PM and QA/QC Hours Hours Hours Hours Hours Pro ect Mana ement 8 10 $2,430 18 $100 $2,630 Cw afity Assuran ce/Qu alfty Contrai 8 20 $6,080 28 $6,080 TASK6TOTA1 16 20 0 0 10 $8,510 46 $200 $8,710 AM ENO MENTTOTAL[ 98 20 360 40 10 $85,730 5281 $4,600 $90,330