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Home My WebLink AboutAECOM, Proposal Cotract 16-01 ` xECom 920,235.0270 tel m-uSnwOM nnvNorth Main Street 920.235.0321 fax Oshkosh,Wisconsin omo1 _— Jl�C E��yG0 -~'—'— APR 0p 1iU81 /C �� April 2O 2016 Mr. James Rabe, PE, CPESC Director ofPublic Works City ofOshkosh 215Church Avenue —' --/ Oshkosh, Wisconsin 64903-11DO ~-----� Subject: Proposal for Construction Monitoring and Documentation Services, Related to Construction of the City Contract 16-01 Rebid, North Main Street Area Detention Bas|n'PernouWatershed, Oshkosh,Wisconsin—AGCC)[NProposal No. OPP'3D2311 Dear Mr. Rabe: ` /\ECOyNTechnical Services, Inc. (\ECOK0) inpleased topresent this proposal huthe City of Oshkosh (City) for Construction Monitoring Documentation Services related to the construction of City Contract 1S'O1 Rebid, North Main Street Area Detention Booin'FammuWatershed }nOshkosh, Wisconsin, Proposal Assumptions • Brown and Caldwell (8QC)was the Design Engineer ofRecord for the Design, /\EC(]yN was the Engineer ofRecord for the under drainage system design. • AECOM, B&C, and the City will work together to document construction of the project, /\ECC)K8 andth City will provide toB&C all necessary and appropriate communications and documents required to make timely decisions and assure project goals and contract document compliance are met. ° The City will provide input on submittals as required to confirm the project intent and project contract documents. AECOM will initially review the submittals and provide review comments for City consideration. ° The City will be responsible for construction staking, measurement of bid item quantities, and as-built survey cf the project. ° B&C will becontracted directly bythe City for support engineering services. Project Understanding B&C has completed the evaluation of flooding and development of a storm water model, permitting, final design, and preparation of the construction drawings for the Fernau Watershed Detention Basin project. AECOM has completed the geotechnical engineering analysis and hydrogeological evaluation for this project. This document includes proprietary data that,000 notx duplicated,used v,disclosed outside City v/Oshkosh for any purpose other than to evaluate Vs document.This restric-tion does not limit City of Oshkosh's right to use Information contained in this document if it Is obtained from another source without restriction. AECOM 2 The design for City Contract 16-01 Rebid was prepared by AECOM and B&C based on previous storm water basin design experience and input from the City of Oshkosh Engineering Division. In general, the project consists of: site preparation; general earth work, inclusive of installation of sub-liner dewatering system and import of clay liner material; storm sewer; sanitary sewer;water main replacement or realignment; concrete and asphalt pavement replacement and landscaping and restoration work related to construction of a new approximate 8 acre clay lined storm water wet detention basin and discharge system and appurtenant work. Start of construction activities at the site is anticipated during early-May 2016 with substantial completion of the detention basin by October 31, 2016. This proposal presents our estimate of fees on a task basis for each element of the construction. This proposal presents our understanding of the project, our proposed scope of work for Construction Monitoring and Documentation Services, and fee estimates for these services. Scope of Work The proposed scope of work includes provisions for: construction oversight, construction testing and documentation, preparation of as-built construction drawings, and limited engineering services related to civil, and geotechnical issues which may arise during the project. Specific attention by field staff will be focused on maintaining compliance with permit conditions, management of the utility installation, and construction of the basin clay liner, structures, and under drain system. Project coordination with B&C is also included. Construction Documentation AECOM will provide a Project Representative Services on a full time basis during the construction of the project. We have based our fee estimate on an overall construction period of 16 weeks for completion of the dewatering system and storm water detention basin and appurtenant work. In addition, we anticipate the need for a supplemental part-time field testing technician at periodic times throughout the project to assist ongoing testing and documentation needs. For budgeting purposes,we have included 12 weeks of supplemental part-time staff. Given the potential for an extended construction schedule we have also included 3 additional weeks of part time service, at 20 hours per week, for remaining work, if needed. AECOM will provide on-site documentation and testing staff as needed during the duration of the project. Field and Laboratory testing will be provided as identified in this scope of work to document compliance with project plans and specifications. We understand that B&C will be included in correspondence, any changes and significant project construction issues. In addition,we will work with the City and contractor on administration issues. A summary of tasks is provided below. • Provide a full-time Project Field Representative(based on project need)on site during construction events. • Provide on-site supplemental part-time testing staff(based on project need)during the project per the estimated project schedule. Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this documeAL K TROPOSAMIty of OshkoshlOPP-382311_Fernau Ave Detention Basin MOPP-382311_Fernau Ave Detention Basin Rebid CAA Proposal.docx AECOM 3 • Review contractor's progress schedule, schedule of submittals/submissions, and consult with the City concerning their completeness and acceptance. Provide appropriate documents to B&C for their review and approval. • Serve as the liaison between the City and the contractor, and assist City with implementing the intent of the contract documents. • Monitor receipt of samples from contractor, and notify the City of their availability for examination and provide an opinion of completeness and accuracy as compared to the project plans and specifications. • Conduct site observations of the work in progress, determine if the work is generally proceeding in accordance with the contract documents, and that completed work appears to conform to the contract documents. • Transmit to contractor the City's clarifications and interpretations of the contract documents. Provide appropriate documents to B&C for their review and approval • Maintain correspondence files, reports of job conferences, shop drawings, and sample submissions, reproductions or original contract documents including all addenda, change orders, field orders, and additional drawings issued subsequent to the execution of the contract. Provide copies of all construction documents in electronic format to the City after completion of the project. • Maintain reports for the construction contract recording weather conditions when on the job site; data relative to questions of extras or deductions; list of daily activities; decisions; observations in general; and specific observations in more detail as in the case of observing test procedures. • Prepare necessary field modifications and change orders in accordance with instructions from the City. Field modifications are conditions that require no adjustment on the contract cost or time of completion. Change orders require modification of cost and/or time of completion. • Furnish the City with weekly reports of progress of the work and the Contractor's compliance with the approved progress schedule. Prepare weekly meeting agendas and minutes. Keep the City informed of any expected delays in progress schedule. Prepare and distribute meeting minutes • Provide the City with weekly bid item quantities on the following Tuesday of each work week. The quantities will be provided on a spread sheet prepared by the City. Survey quantities for appropriated bid items will be provided to AECOM by City Survey Crews. • Report to the City whenever the Project Representative believes that any work is unsatisfactory, faulty or defective, or does not conform to the Contract Documents and advise if work should be corrected or rejected. • Notwithstanding that it is the contractor's sole responsibility for job site safety,AECOM will report immediately to the City the occurrence of any accident. • Provide laboratory material testing to document conformance with plans and specifications. At this time we anticipate soil testing to include determination of dry density, sieve/hydrometer material gradation, and material permeability testing. We also anticipate testing will include extraction gradations for bituminous pavement and compressive strength for concrete materials placed. A laboratory testing budget is established in Task 2 per the attached Project Fee Estimate. Use or disclosure of data contained on this sheet is subject to the restrictlon on the first page of this document K TROP05AMIty of Oshkosh\OPP-382311_Feraau Ave Detention Basin MOPP-382311Jernav Ave Detention Basin Rebid CSA Proposal.doex AECOM 4 • Provide Field testing to document conformance with plans and specifications. Record horizontal and vertical coordinates of individual test so as to allow later identification and inclusion in the project construction documents. Testing to include: nuclear density compaction testing for soils and bituminous pavement, and cast-in-place concrete placement monitoring. • Document construction and test locations with a PDA/tablet computer(YUMA). The information to be recorded will include GPS location information (horizontal datum in Winnebago County Coordinate System, South Zone NADD83 and the Vertical Datum will be NAVD88). Reports will be electronically submitted to a central database through internet or local connection. • Provide photo documentation throughout the construction period. • Provide vehicles, necessary equipment, and material for inspection. • Before issuance of the"Certificate of Substantial Completion,"AECOM will prepare and submit to the contractor a list of observed items requiring completion or correction. • Conduct a final inspection in the company of the City, C&B and contractor, and prepare a final list of items to be completed or corrected. AECOM proposes a team comprised of Paul Timm, Account Manager; Tim Wolf, ProjectlSubmittal Manager; Chad Wilson (full time), Chris Rogers or John Kirchner(part time), Field Staff; Jeremy Thomas, P.E., Geotechnical Engineer, and Cliff Shierk, P.E., GIS Management. This proposed team has been selected to provide AECOM staff that understand client expectations, have previous project involvement, have been involved with similar projects, understand respective project responsibilities, are located locally, and provide a reasonable cost approach with sensitivity to overall project cost. We understand that B&C will be included in correspondence, any changes and significate project construction issues and will provide engineering support as necessary. Estimated Fees The estimated fees for construction oversight, documentation, construction testing, and engineering services is$267,229 as summarized in the table below. A detailed breakdown including level of effort per assigned staff is attached. AECOM will only charge for actual incurred costs. If the project is completed outside of the assumptions AECOM may request to reduce or increase the budget accordingly. Task Estimated Fee Task 1 --Pre-Construction; Meetings; Project Management $99,085 Task 2--Field Work(includes Field and Laboratory Testing/Expenses) $118,614 Task 3--Project Closeout/Construction Documentation L49 530 TOTAL ESTIMATED COST $267,229 if services to be provided under this proposal require the agents, employees, or contractors of AECOM to enter onto the Project site, Client shall provide right-of-access to the site to AECOM, its employees, agents, and contractors, to conduct the planned field observations or services. The services described in this proposal will be provided on a time and materials basis. Based upon the Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document K TROPOSALLCity of 0shkoW01313-382311_Femau Ave Detention Basin CM101313-3B2311_Fernau Ave Detention Basin Rebid CM Proposal.docx AECOM 5 above scope of services the estimated budget for these services is$267,229. The services provided will be performed in accordance with the negotiated 2016 Fee Schedule and the conditions of the 2009 City of Oshkosh Negotiated General Conditions of Service, which are expressly incorporated into, and are an integral part of, our contract for professional services. AECOM can begin providing these services immediately upon receipt of the signed Authorization Form (attached). We appreciate the opportunity to provide engineering services to the City of Oshkosh. If you have any questions regarding the proposed project approach or corresponding costs, please contact us at your convenience. If you have any questions or need to clarify a point, please call Paul Timm at 920-235-0270. Sincerely, AECOM Technical Services, Inc. haul F. Timm 17� Gt� Kevtn I_. Brehm, tkW P.E. eA A� Account Manager Associate Vice President Attachments: Authorization Form Project Fee Estimate Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document. KIPROPOSAL1City of OshkosMOPP-38231 i_Fernau Ave Detention Basin MOPP-382311_Fernau Ave Detention Basin Rebid CM Proposal.docx w—CO■■ AECOM 920.235.0270 tel M 558 North Main Street 920.235.0321 fax Oshkosh,Wisconsin 54901 Authorization April 20, 2016 1 hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. i hereby authorize AECOM to proceed with the scope of work for the Construction Monitoring, and Documentation, Services, Related to Construction of the City Contract 16-01 Rebid Libbey Watershed/North Main Street Detention Basins, Oshkosh, Wisconsin as described in AECOM's proposal number OPP-382311 dated April 20, 2016,with a budget authorization of$267,229 under the general terms and conditions specified in the proposal. Sign Lure Date Mark A Rohloff Print Name City Manager Title/Organization -'t-2k Signature (� Date Pamela R. Ubrig; Print Name City Clerk TitjelOr anization �--- 4`Z7-- ;kb!fin Si atu Date Lynn A. Lorenson; Print Name City Attorney Title/Organization Signa ure Date Trena Larson Print Name Director of Finance Title/Organization Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document. KAPROPOSAL1City of OshkosMOPP-382311_Fernau Ave Detention Basin CM10PP-382311_Fernau Ave Detention Basin Rebid CM Proposal.docx AECOM 1 agree to accept invoices from AECOM via e-mail and not postal mail: (� Yes Signature: E-mail address: Recipient Mr./Ms: Return to: Name: Paul Timm 558 North Main Street Address: Oshkosh, WI 54901 Fax: 920.235.0321 Phone: 920.236.6718 Use or disclosure of data contained on this sheet is subject to the restriction on the first page of this document. KTROPOSAL\C4 of OshkoshlOPP-382311_Fernau Ave Detention Basin CM MPP-382311_Fernav Ave Detention Basin Rebid CM Proposal,docx Fee Estimate x Fernau Ave-North Main Stret Detention Basin Prepared:April 4 2016 C3 0 C3 zi O meg . m� R . Total Staff/Service HoursliJnits `eptember 2016 October 2016 November 2016 Washburn 9 16 23 30 7 14 21 28 4 11 18 25 Task 1-Pre-Construction,Meetings,and Project Management , Timm,Paul ;1.04: 6 4 6 -8 Cole,Bert 2$25 i 3 3 Wolf,Tim .425.5:. 20 20 20 .20 KrIppner,Matthew Jacobson Theran Thomas,Jeremy Shierk,Cliff Brand,Travis Crotteau Katie 21 5 2 2 2 2 Task 2-Field Work/(Includes Field and Laboratory Testing!ExF Field Work Staff Wilson Chad 509,25._ 20 Rogers,Chris/Kirchner,John 287 75 Field and laboratory Testing/Expenses Concrete Comp Strength/Reserve 1 Nuclear Meter Rental 0.5 Yuma Rental 0.5 Truck Rental 0.5 Subcontract Laboratory soil Misc.Expenses 0.5 Task 3-Project Closeout 1 Construction Documentation E Timm,Paul 2 4 2 4 2 4 4 2 Cole,Bert Wolf,Tim 20 30 30 30 10 10 10 10 Thomas,Jeremy8 Shierk,Cliff 8 8 8 8 8 8 4 4 Brand,Travis Wilson Chad 12 12 12 12 12 12 12 12 Crotteau Katie 4 4 4 4 8 8 8 8 O&M Maintenance Plan 77777777 Notes: -Dates are week ending(Friday) -Labor and Unit Rates from 2016 Negotiated Fee Schedule for City of I K:IPROPOSAUCity of OshkoshkOPP-3823i1_femau Ave Detention Basin CMXOPP-38: I of 1