HomeMy WebLinkAboutTR Karrels & Associates SC & City PROFESSIONAL SERVICES AGREEMENT
FOR PRELIMINARY DESIGN SERVICES.
SAFETY BUILDING LOCKER ROOM RENOVATIONS
THIS AGREEMENT, made on the 18TH day of March, 2016, by and between the
CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and T.R.
KARRELS & ASSOCIATES SC, 1934 ALGOMA BLVD, OSHKOSH WI 54901 ,
hereinafter referred to as the CONSULTANT,
WITNESSETH:
That the City and the Consultant, for the consideration hereinafter named, enter
into the following agreement. The Consultant's proposal is attached hereto and
reflects the agreement of the parties except where it conflicts with this agreement, in
which case this agreement shall prevail.
ARTICLE I. PROJECT MANAGER
A. Assignment of Project Manager. The Consultant shall assign the following
individual to manage the project described in this contract:
(John Kieckhafer, Architect, T.R. Karrels & Associates SC)
B. Changes in Project Manager. The City shall have the right to approve or
disapprove of any proposed change from the individual named above as Project
Manager. The City shall be provided with a resume or other information for any
proposed substitute and shall be given the opportunity to interview that person prior to
any proposed change.
ARTICLE Il. CITY REPRESENTATIVE
The City shall assign the following individual to manage the project described in this
contract:
(Jon Urben, General Services Manager)
ARTICLE 111. SCOPE OF WORK
The Consultant shall provide the interior design services described in the
Consultant's proposal for preliminary design services dated 3/16/2016 and attached as
Exhibit A. If anything in the Consultant's proposal conflicts with this agreement, the
provisions in this agreement shall govern.
1
The Consultant may provide additional products and/or services if such
products/services are requested in writing by the Authorized Representative of the
City.
ARTICLE IV. CITY RESPONSIBLITIES
The City shall furnish, at the Consultant's request, such information as is
needed by the Consultant to aid in the progress of the project, providing it is
reasonably obtainable from City records.
To prevent any unreasonable delay in the Consultant's work the City will
examine all reports and other documents and will make any authorizations necessary
to proceed with work within a reasonable time period.
ARTICLE V. TIME OF COMPLETION
The work to be performed under this contract shall commence immediately and
work will be completed no later than September 1 , 2016 unless both parties agree to
extend the completion date in writing,
ARTICLE Ill. PAYMENT
A. The Contract Sum.
The City shall pay to the Consultant for the performance of the contract the sum of
$6,690.00, adjusted by any changes hereafter mutually agreed upon in writing by the
parties hereto.
Fee schedules shall be firm for the duration of this Agreement.
B. Method of Payment. The Consultant shall submit itemized monthly
statements for services. The City shall pay the Consultant within 30 calendar days
after receipt of such statement. If any statement amount is disputed, the City may
withhold payment of such amount and shall provide to Consultant a statement as to
the reason(s) for withholding payment.
C. Additional Costs. Costs for any additional services are to be negotiated and
set forth in a written amendment to this agreement executed by both parties prior to
proceeding with the work covered under the subject amendment.
ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS
The Consultant covenants and agrees to protect and hold the City of Oshkosh
harmless against all actions, claims and demands of any kind or character whatsoever
which may in any way be caused by or result from the intentional or negligent acts of
the Consultant, his agents or assigns, his employees or his subcontractors related
however remotely to the performance of this Contract or be caused or result from any
2
violation of any law or administrative regulation, and shall indemnify or refund to the
City all sums including court costs, attorney fees and punitive damages which the City
may be obliged or adjudged to pay on any such claims or demands within thirty (30)
days of the date of the City's written demand for indemnification or refund.
ARTICLE V. INSURANCE
The Consultant shall provide insurance for this project that includes the City of
Oshkosh as an additional insured. The specific coverage required for this project is
identified as the City of Oshkosh's Professional Services Insurance Requirements as a
separate document, The consultant's certificate of insurance for this project is
attached as Exhibit B.
ARTICLE VI. TERMINATION
A. For Cause.
If the Consultant shall fail to fulfill in timely and proper manner any of the obligations
under this Agreement, the City shall have the right to terminate this Agreement by
written notice to the Consultant. In this event, the Consultant shall be entitled to
compensation for any satisfactory, usable work completed,
B. For Convenience.
The City may terminate this contract at any time by giving written notice to the
Consultant no later than 10 calendar days before the termination date. If the City
terminates under this paragraph, then the Consultant shall be entitled to compensation
for any satisfactory work performed to the date of termination.
This document and any specified attachments contain all terms and conditions
of the Agreement and any alteration thereto shall be invalid unless made in writing,
signed by both parties and incorporated as an amendment to this Agreement.
3
In th Presence of: CONSULTANT
By;
(Seal of Consultant (Specify Title)
if a Corporation.)
By:
(Specify Title)
CITY OF OSHKOSH
Mark A. R�ohlo'ff, City Manager
� fitness) _
r_
� � And
°
(Witness) �.i Pamela R. Ubrig, City Clerk
APPROVED: I hereby certify that the necess-
ary provisions have been made to
pay the liability which will accrue
6
under this contract.
City At
jWM AaAAM
-
Finance Director
4
14
l i e n 0 1 n e e r s
associates se
a I C III t e, C 1S
March 16,2016
City of Oshkosh
215 Church Ave
Oshkosh,WI 54901
Attn: Jon Urben
General Services Manager
RE: OPD Safety Building Locker Room Renovations
Oshkosh,Wisconsin
Dear Jon,
T.R. Karrels & Associates, SC is pleased to present this proposal for preliminary design services for the
above-referenced project.
PROJECT DESCRIPTION
The proposed project will consist of providing field measuring and cad drafting of existing conditions, layout of
proposed renovations of the men's and women's locker/toilet rooms, relocation of existing report rooms,
recommendations of new lockers, suggestions of new locker room flooring, construction budget estimates for
the proposed work and meetings with city representatives as necessary to review information.
SCOPE OF SERVICES
Services shall include the following:
Design Development Phase
• Meet with Owner to understand program(completed previously)
• Field measure existing conditions
• Cad draft existing conditions
• Study new locker units
• Study various floor types for the locker rooms
• Preliminary drawings showing proposed new work and layouts of locker rooms and report
rooms
• Obtain construction budget estimates from a contractor — This item may require a
reimbursable expense
• Meet with owner to review findings
ITEMS EXCLUDED FROM SCOPE OF SERVICES:
• Programming
• Consultant designs and fees
➢ Plumbing
➢ HVAC
Electrical
• Cost of document reproduction
• State and local plan review fees
• State and local permits
• Construction bid documents
• Construction observation
1934 Algoma Blvd j Oshkosh Wl 54901 P 920.426.4470 F 920.426.8847
1
COMPENSATION:
Compensation for preliminary Architectural Services to be as follows:
A lump sum fee of$6,690.00. Should this proposal be accepted, an Agreement for Professional Services
will be forwarded for signature at a later date.
If the scope of alterations are expanded beyond the lockerltoilet rooms & roll call areas or revisions to the
current project scope become excessive, these additional services will be done on a time& material basis at
the following hourly rates:
Engineering: $95
Architectural: $85
Cad Drafting: $75
Architect in Training: $65
There may be an additional reimbursable expense to get a construction estimate from a contractor. We will
do what we can to get this done at no charge.
Sincerely,
T.R. Karrels&Associates,SC
Tom Karrels, PE
Owner
2