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Home My WebLink About05. 17-337 JULY 11, 2017 17-337 RESOLUTION (CARRIED 7-0 LOST LAID OVER WITHDRAWN ) PURPOSE: AWARD SID TO HD SUPPLY WATERWORKS AND FERGUSON WATERWORKS FOR 2017 WATER MATERIALS AND BRASS GOODS FOR WATER UTILITY DIVISION ($21,191.83 ESTIMATED) INITIATED BY: PURCHASING DIVISION WHEREAS, the City of Oshkosh has advertised for bids for water materials and brass goods for the Water Utility Division; and WHEREAS, upon the receiving the bids, it appears that the following are the most advantageous bids: Water Materials and Brass Goods, Maintenance and Service Parts as referenced on attached bid tab: HD SUPPLY WATERWORKS 2100 Little Rapid Road De Pere, WI 54115 Total Bid: See attached est. $19,577.83 Valve Parts as referenced on attached bid tab: FERGUSON WATERWORKS 5350 N Richmond Street Appleton, WI 54913 Total Bid: See attached est. $1,614.00 JULY 11, 2017 17-337 RESOLUTION CONT'D NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of Oshkosh that the said bids are hereby accepted and the proper City officials are hereby authorized and directed to enter into appropriate agreements for the purpose of same, all according to plans, specifications, and bids on file. Money for this purpose is hereby appropriated from: Acct. No. 541-1810-1503-00000 Water Utility—Inventory Main/Fittings 541-1810-1504-00000 Water Utility—Inventory Hydrants & Parts 541-1810-1505-00000 Water Utility—Inventory Misc. Fittings �Nlffiw - �Ihkfil( yw o. 60`5 TO: Honorable Mayor and Members of the Common Council FROM: Jon Urben, General Services Manager DATE: July 3, 2017 RE: Award Bid to HD Supply Waterworks and Ferguson Waterworks for 2017 Water Materials and Brass Goods for Water Utility Division ($21,191.83 estimated) BACKGROUND Each year the Water Utility Division seeks vendors to provide necessary water materials and brass goods for their operations such as copper tubing and various water main parts including sleeves, glands, valves, hydrants and adaptors. Maintaining the inventory of these materials allows the Water Utility Division to have the proper replacement parts on hand for quick repairs to restore water service. ANALYSIS Working in conjunction with the Water Utility Division, Purchasing reviewed and prepared proposals seeking vendors for the 2017 order of water materials and brass goods. Bid requests were sent to vendors who have bid in previous years. Bids were received on June 29, 2017. The bid tab is attached. FISCAL IMPACT The water materials and brass goods are purchase out of the Water Utility Division accounts as referenced on the attached bid tab (A/N#'s: 541-1810-1503-00000, 541-1810-1504-00000, 541-1810-1505- 00000 and 541-1810-1508-00000). The estimated quantities ordered for the materials and goods are also reflected on the bid tab. Based on the anticipated estimated order amounts the fiscal impact for these items is estimated to be $21,191.83. RECOMMENDATION Working with the Water Utility Division, Purchasing reviewed the bids and is recommending the Common Council award the 2017 order of water materials and brass goods to HD Supply Waterworks for the low bid amounts for estimated quantities (bolded and checked) on the attached bid tab for the estimate of $19,577.83 and Ferguson Waterworks for the low bid for the estimated quantity of valve parts for $1,614. Respectfully Submitted, r_ - -4 L Jon G. Urben, General Services Manager City Nall, 215 Church Avenue P.O. Box 1 130 Approved: �' �0' - — �' , "Fe -./- � � Mark A. Rohloff, City Manager Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us BID TAB VENDOR INFORMATION 2017 WATER MATERIALS AND BRASS GOODS WATER UTILITY DIVISION BIDS OPENED JUNE 29, 2017 Ferguson Waterworks 5350 N Richmond Street Appleton WI 54913 Qty more or Waterworks F2ejRapid Road 54115 account # to be charged Oshkosh SERVICE PARTS Qty more or Inventory # DESCRIPTION less Price Total V3029 Price Total 30 $41.00 55019 11/4" Western repair top 35 $16.50 $577.50 12 $32.00 $15.55 $544.25 1503 S3129 1"x12" Curb box repair top 12 $56.00 $672.00 $50.00 $600.00 1503 S3132 11/4" Curb box repair top 10 $18.50 $185.00 $50.00 $500.00 1503 S3128 1"x18" Curb box repair top 6 $58.00 $348.00 $53.00 $318.00 1503 NOI 6' Stop box rod 12 $31.00 $372.00 $39.50 $474.00 1503 S5018 Stop box base 10 $11.00 $110.00 $10.50 $105.00 1503 53002 1" CTS corp stop 25 $44.50 $1,112.50 $38.75 $968.75 1503 53012 1" CTS to 1" FIP curb stop 25 $72.50 $1,812.50 $68.50 $1,712.50 1503 NOI 11/4" CTS to 11/4" FIP 12 $33.50 $426.00 $30.00 $360.00 1503 53032 3/4" strong lead comp. to 3/4" MIP 10 $25.00 $250.00 $20.75 $207.50 1503 53034 3/4" Xxstrong lead comp. to 3/4" MIP 12 $30.00 $360.00 $20.00 $279.00 1503 S3041 3/4" CTS double union 25 $16.25 $406.25 $14.05 $351.25 1508 S3072 1" CTS to 3/4" MIP 10 $14.75 $147.50 $12.75 $127.50 S3073 1" MIP to 3/4" CTS 10 $13.00 $130.00 $12.75 $127.50 53074 1" CTS to 1" MIP 10 $15.75 $157.50 $13.75 $137.50 1505 53120 2" CTS to 2" MIP 1 5 $63.00 $315.00 $54.50 $272.50 1505 S8001 1" Type K copper 400' $3.75 $1,500.00 $3.30 $1,320.00 1505 Service Parts Grand Total $8,881.751 1 $8,405.25 Oshkosh VALVE PARTS Qty more or H4022 Inventory # DESCRIPTION less Price Total V3029 12 1/2" - 9" adj VB riser 30 $41.00 $1,230.00 V3081 jAclaptor II - A 3"-8" valves 12 $32.00 $384.00 Valve Parts Grand Total $1.614.00 Oshkosh Inventory # HYDRANT PARTS Qty more or DESCRIPTION less Price Total H4022 Wat. Hydt. Crossarm 3 $0.01 $0.03 H4027 Wat. Hydt. Valve seat assembly 4 $344.00 $1,376.00 Price Total account # to be chgd $43.00 $1,290.00 1503 $29.00 $348.00 1503 $1,638.00 Price Total account # to be chgd $0.01 $0.03 1504 $301.50 $1,206.00 BID TAB 2017 WATER MATERIALS AND BRASS GOODS WATER UTILITY DIVISION BIDS OPENED JUNE 29, 2017 VENDOR INFORMATION Ferguson Waterworks 5350 N Richmond Street Appleton WI 54913 H4029 Wat. Hydt. Main valve rubber 2 $60.00 $120.00 H4028 Wat. Hydt. Upper valve washer 4 $136.50 $546.00 NOI Wat. Hydt 2 1/2" hose nozzle retainer ring 3 $37.50 $112.50 NOI Wat hydt. Lock ring clamp 12 $15.00 $180.00 NO1 Wat Hydt. Support wheel gaskets 36 $8.86 $318.96 NO1 Wat Hydt. Standpipe flange gasket 6 $80.25 $481.50 H4021 Wat Hydt. Breakaway flange 12 $48.75 $585.00 NO1 Wat. Hydt one piece 4 lug conversion kit 8 $55.50 $444.00 H4005 12" Waterous Hydr. Extension 2 $392.00 $784.00 NOI lCotter pin 1/4"x1 1/2" 12 $4.50 $54.00 1503 Hydrant Parts Grand Total $5,001.99 Oshkosh Inventory # MAI NT PARTS DESCRIPTION Qty more or less Price Total M5017 6"x8" SS1 w/1"CC 4 $65.00 $260.00 M5020 6"x12" SS1 W/1" CC 2 $94.00 $188.00 M5020B 6"x24" SS1 w/1" CC 2 $176.00 $352.00 M5012 6"x8" SS1 10 $48.00 $480.00 M5014 6"x16" SS1 3 $84.00 $252.00 M5015 6"x24" SS1 2 $162.00 $324.00 M5023 8"x8" SS1 4 $57.00 $228.00 M5025 8"x16" SS1 3 $103.00 $309.00 M5025A 8"x24" SS1 2 $182.00 $364.00 M5033 10"x12" SS1 W/1" CC 1 $134.00 $134.00 M5030 10"x16" SS1 1 $135.00 $135.00 NOI 12"x24" SS1 W/1"CC 1 $269.00 $269.00 NOI 16"x24" SS2 W/1" CC 1 $561.00 $561.00 M3063 6" Dresser Hymax Coupling 12 $189.00 $2,268.00 M3247A 10" Dresser Hymax Coupling 1 $276.00 $276.00 M3213 6" Mega Lug 15 $22.50 $337.50 Main Parts Grand Total $6,737.50 HD Supply Waterworks 2100 Little Rapid Road DePere WI 54115 account # to be charged $52.50 $105.00 $238.00 $119.50 $478.00 $172.00 $32.85 $98.55 $326.00 $14.00 $168.00 1504 $7.85 $282.60 $248.25 $76.25 $457.50 1504 $43.00 $516.00 1504 $76.25 $610.00 $285.00 $439.50 $879.00 1504 $3.951 $47.40 1504 $4,848.08 Price Total account # to be chgd $59.50 $238.00 1503 $86.00 $172.00 1503 $163.00 $326.00 1503 $45.00 $450.00 1503 $82.75 $248.25 $150.00 $300.00 $53.00 $212.00 $95.00 $285.00 $170.00 $340.00 $125.00 $125.00 $125.00 $125.00 $250.00 $250.00 $540.00 $540.00 $179.00 $2,148.00 1503 $269.00 $269.00 1503 $19.751 $296.25 1503 $6,324.50��