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HomeMy WebLinkAboutMinutes MINUTES OF THE JANUARY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD (The January Minutes were approved at the February board meeting.) The regular January meeting of the Oshkosh Public Museum Board was held on Thursday, January 3, 2013 in the Lecture Room of the Museum. Museum Board President Eugene Winkler called the meeting to order at 4:00 p.m. The roll was taken: Present: Ms. Drew Absent: Mr. Lemberger Ms. Fenrich Ms. Moldenhauer Mr. Haffeman Mr. Moore Ms. Kujawa Mr. Mack Mr. Metz Mr. Rego Mr. Winkler Also present: Museum Director Brad Larson, Assistant Director Michael Breza, Leadership Oshkosh representative Sue Kaufman, Auxiliary President Barb Shirtz, and Brenda Hauber recording the minutes. Ms. Drew was designated to fill the vacancy of Ms. Moldenhauer. The minutes of the December 6, 2012 board meeting were read. Ron Metz moved that the minutes be approved and Rick Rego seconded the motion. There being no discussion Mr. Winkler called for the roll call vote: In favor: Ms. Drew Against: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Mack Mr. Metz Mr. Rego Mr. Winkler With a unanimous vote in favor, the motion was passed. The minutes of the December 6, 2012 board meeting were accepted. The January 2013 bill listing was then read. Carol Fenrich moved that the bill listing be approved for payment. Carol Kujawa seconded the motion. Following a brief discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Against: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Mack Mr. Metz Mr. Rego Mr. Winkler The vote was unanimous in favor. The motion was passed and the January 2013 bill listing was approved for payment. The Board then discussed the possibility of moving the July 4th board meeting. Mr. Larson suggested that the meeting be moved to July 1 lfh. The board agreed. Mr. Larson's next item was a change to the fee charged for non-profit use of the Museum's images. As the policy now exists there is no fee for the use of our images by non-profit organizations. In discussing this with archivist Scott Cross, it was recommended that the free use for non-profit be eliminated. The board informally agreed with this assessment and so Mr. Larson said that this would be a February agenda item. The next agenda item was the discussion and vote upon the proposal from Reinvention, LLC, for strategic planning for the Museum. Mr. Larson explained there were minor wording changes and a revision of dates, but that is was basically the same proposal presented in autumn. He stated that the Board has already authorized the cost of this project to come from the earnings in the Behncke Trust. Mr. Larson requested that the Board approve the proposal. Carol Fenrich moved that the Board accept the proposal from Reinvention, LLC for strategic planning. Gary Haffeman seconded the motion. Following a brief discussion, Mr. Winkler called for the roll call vote: In favor: Ms. Drew Against: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Mack Mr. Metz Mr. Rego Mr. Winkler The vote was unanimous in favor and the motion was passed. The proposal from Reinvention, LLC was accepted. Mr. Larson then went on to identify several of the things that will happen during the first stage of the strategic planning process: •:� Identification of stakeholders •:� Determine neutral locations for community input sessions •:� Discussion and determination of planning goals Mr. Mack told the board that the school district is going through this process at the present time and they are welcome to attend their sessions. The next session is scheduled for January 10 at the Convention Center and he encouraged members to attend. Mr. Winkler then asked Mr. Larson to present his monthly Director's Report. He began by noting that the membership evening event is scheduled for Saturday, January 19 from 5 to 7 pm. Light at the Museum is an exclusive one-night-only program for the new and current members. Both curators will be giving tours with festive, light-themed treats, children's activities and friends. This event coincides with the current membership recruitment drive. This is part of the effort we are making to help members develop or strengthen their connection with the Museum. Mr. Larson reported that the Museum's end of the year fundraising effort has raised $17,460 so far, which he believed was an excellent response given the nature of the economy. Most of the gifts were designated for the Exhibition Fund, but many were undesignated and a few for the Endowment Fund. While we do not have the funding we need for all the exhibit projects we must do, the funds now available in the Exhibition Fund enables staff to proceed with the year's exhibit schedule with a higher level of confidence. Moving on, Mr. Larson explained that he would be meeting next week with Susan Brinkman in Human Resources to review the Marketing/Membership Coordinator position and to develop a timetable for announcing and interviewing. That concluded his report. Ms. Barb Shirtz then gave the Auxiliary's Report. She said that this month's program at their meeting on January 1 lfh would be Archivist Scott Cross. They are also working on updating their pamphlet and website. With no further business before the board, Ron Metz moved to adjourn the meeting. Stan Mack seconded the motion. Mr. Winkler called for the voice vote which went as follows: In favor: Ms. Drew Against: None Ms. Fenrich Mr. Haffeman Ms. Kujawa Mr. Mack Mr. Metz Mr. Rego Mr. Winkler With the vote unanimous in favor the motion to adjourn was passed. The meeting was adjourned at 4:37 pm.