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HomeMy WebLinkAboutMinutes MINUTES OF THE MAY MEETING OF THE OSHKOSH PUBLIC MUSEUM BOARD The May meeting of the Oshkosh Public Museum Board was held on Thursday, May 2, 2013, in the Library of the Sawyer Home. Vice President Gary Haffeman called the meeting to order at 4:01 pm. The roll was taken: Present: Ms. Drew Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Metz Ms. Moldenhauer Mr. Moore Mr. Rego Mr. Wiedenhoeft Mr. Winkler (came in at 4:11 pm) Also in attendance: Director Brad Larson, Assistant Director Michael Breza, Auxiliary President Barb Shirtz, Curators Deb Daubert and Sharon Clothier, representatives from Associated Wealth Management, Michael Hochholzer, Lori Richardson, and Robert Terrian; City Director of Finance Peggy Steeno; Leadership Oshkosh representative Sue Kaufman; and Administrative Assistant Brenda Hauber recording the minutes. Ms. Drew was designated to fill the vacancy of Carol Kujawa. Mr. Larson then introduced the new President of the Oshkosh Area School Board, Mr. Matthew Wiedenhoeft. After a brief introduction by Mr. Larson, the meeting began with Ms. Steeno introducing the three representatives from Associated Wealth Management who attended to give the annual report of the Durow Trust Fund. Each board member was given a published report showing how the Durow Fund is invested, returns, and stocks and funds held. Mr. Hochholzer explained that the fund is doing well and went through the investments held by the fund. Board members asked questions. The Board thanked them for their well thought out presentation and the group excused themselves from the meeting. Mr. Winkler assumed the President's chair. He asked the Board to look over the minutes of the April 4, 2013, Board meeting. Rick Rego moved that the minutes be approved. Carol Fenrich seconded the motion. There being no discussion, Mr. Winkler called for the roll call vote: In favor: Against: Ms. Drew None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Wiedenhoeft Mr. Winkler 1 �1 1ge The vote was unanimous in favor and the motion was passed. The April 4, 2013, Board meeting minutes were approved. The May bill listing was then read. Ron Metz moved that the bill listing be approved for payment. Rick Rego seconded the motion. A short time of questions and answers followed. At the conclusion, Mr. Winkler called for the roll call vote: In favor: Against: Ms. Drew None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Wiedenhoeft Mr. Winkler The vote was unanimous in favor and the motion was passed. The May bill listing was approved for payment. The next item on the agenda was the receipt and filing the three first quarter reports of the Museum funds held at the Oshkosh Area Community Foundation (OACF). Ron Metz so moved and Gary Haffeman seconded the motion to receive and file the OACF reports. There was no discussion and the roll call vote was called: In favor: Against: Ms. Drew None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Wiedenhoeft Mr. Winkler The motion was passed with a unanimous vote in favor. The reports were received and filed. Mr. Larson then explained the next item on the agenda: allocating $900 for the conservation of a painting at the Midwest Art Conservation Center. Landscape with Geyser was painted by James Everett Stuart. Mr. Larson explained that it is a painting deserving of conservation and that there is sufficient amount of earnings in the Collection Fund to support this treatment. He noted the painting will have to be framed. A discussion followed; Mr. Winkler called for the roll call vote: In favor: Against: Ms. Drew None Ms. Fenrich Mr. Haffeman Mr. Mack Mr. Metz 21 Page Ms. Moldenhauer Mr. Rego Mr. Wiedenhoeft Mr. Winkler The vote was unanimous in favor and the motion was passed. The Board agreed to the allocation of$900 from Collection Fund earnings to support the conservation of the James Everett Stuart painting Landscape with Geyser. The next item agenda item was Mr. Larson's presentation on the draft policy concerning object photography. It has come up that there are requests for photographs of collection objects for commercial, for-profit projects. Our existing policies do not cover this instance of the use of collections. Rather than edit and lengthen our existing photography policy, the Collection Review Committee recommended that a stand-alone policy would be more efficacious. Mr. Larson reminded the Board that this policy cannot be voted upon at this meeting. It will be on the June 6 agenda. Mr. Winkler then asked Mr. Larson to present his Director's Report. He began with a report on the Capital Improvement Projects. He noted that the requests for 2014 through 2018 had been submitted. In addition to annual phased work connected to the new site master plan, Mr. Larson submitted requests associated with both buildings. Following this year's carriage house project (increasing the floor loading capacity), he submitted a request for 2014 for a moveable aisle storage system for the second floor of the carriage house. Other projects included exhibit planning services for evolving the Wetlands & Waterways exhibit, which is now 15 years old; bringing the restrooms up to ADA compliance, and the redesign of the front entrance. All of these requests will be discussed and evaluated by Mr. Rohloff during the summer to determine which projects might be presented to the Common Council in autumn. Mr. Larson explained that the Museum has about $53,000 in unspent 2011 and 2012 capital improvement funds. He recommended holding those funds in reserve as a contingency in case problems arise during the carriage house floor strengthening project. Now that the MAP report has been distributed and the recommendations in the report have been read by everyone, Mr. Larson suggested that the next step be a discussion with the Board and selected staff members. A workshop session would be preferable to a regular monthly meeting. This will be discussed with the new Board President. The next step in the Strategic Planning is to bring together small focus groups of 6-10 people representing the key audience groups. We are now working on bringing the first two of these groups together in May. These are 4th grade teachers and grandparents. Walter will facilitate these sessions. The input gained from these sessions will be used to craft a survey and solicit wider community input. These findings plus the MAP report, the City's annual Survey will be the basis for discussions to develop the actual plan and our future. 31u1age That concluded Mr. Larson's monthly report. There was no President's Report or any statements from board members. Mrs. Shirtz then gave the auxiliary report. She reported that they made $99 at the bake sale. They will be holding the "Pie on the Porch" on July 7. They are also working on their fall gala The board thanked Mrs. Shirtz for her participation. Mr. Mack was excused at 4:50 p.m. The next item on the agenda was the election of the 2013-2014 board officers. Ron Metz nominated Gary Haffeman to be the new President. Janet Moldenhauer asked that nominations be closed and a unanimous vote in favor be recorded by the secretary. Mr. Haffeman assumed the President's chair. Carol Fenrich then nominated Rick Rego to be the Vice President. Janet Moldenhauer asked that the nominations be closed and a unanimous vote in favor be recorded by the secretary. Dewey Moore then nominated Ron Metz to be the Secretary. Janet Moldenhauer asked that nominations be closed and a unanimous vote in favor be recorded by the secretary. Mr. Haffeman then asked for a motion to adjourn. Ron Metz so moved and Rick Rego seconded the motion. The voice vote went as follows: In favor: Against: Ms. Drew None Ms. Fenrich Mr. Haffeman Mr. Metz Ms. Moldenhauer Mr. Rego Mr. Wiedenhoeft Mr. Winkler The vote was unanimous in favor and the motion was passed. The meeting adjourned at 5:09 pm. 41u1age