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HomeMy WebLinkAboutEngberg Anderson Architects/OPM entrance design improvements 2017 e PROFESSIONAL SERVICES AGREEMENT-TITLE OF AGREEMENT THIS AGREEMENT, made on the 20 day of F615W by and between the CITY OF OSHKOSH, party of the first part, hereinafter referred to as CITY, and Engberg Anderson Architects located at 320 E. Buffalo St., Suite 500; Milwaukee, Wisconsin 53202, hereinafter referred to as the CONSULTANT, WITNESSETH: That the CITY and the CONSULTANT, for the consideration hereinafter named, agree as follows: (Note: If anything in the Proposal conflicts with the Request for Proposals or this document, the provisions in the Request for Proposals and this document shall govern.) ARTICLE 1. PROJECT MANAGER A. Assignment of Project Manager. The CONSULTANT shall assign the following individual to manage the project described in this contract: Alexandra Ramsey, Architect 414-944-9000 alexr@engberganderson.com B. Changes in Project Manager. The CITY shall have the right to approve or disapprove of any proposed change from the individual named above as Project Manager. The CITY shall be provided with a resume or other information for any proposed substitute and shall be given the opportunity to interview that person prior to any proposed change. ARTICLE 11. CITY REPRESENTATIVE The CITY shall assign the following individual to manage the project described in this contract: Brad Larson, Director 920 236-5769 blarson@ci.oshkosh.wi.us ARTICLE 111. SCOPE OF WORK The CONSULTANT shall provide the engineering services described in the Consultant's "Oshkosh Public Museum Schedule and Deliverables" proposal dated prtl 3OC and attached as Exhibit A. If anything in the Consultant's proposal I .� , 1, conflicts with this agreement, the provisions in the agreement shall govern. and is incorporated into this agreement to the extent it does not conflict with the CITY'S Request for Proposals, or this agreement. The CONSULTANT may provide additional products and/or services if such products/services are requested in writing by the Authorized Representative of the CITY. ARTICLE IV. CITY RESPONSIBLITIES The CITY shall furnish, at the CONSULTANT'S request, such information as is needed by the CONSULTANT to aid in the progress of the project, providing it is reasonably obtainable from CITY records. To prevent any unreasonable delay in the CONSULTANT'S work the CITY will examine all reports and other documents and will make any authorizations necessary to proceed with work within a reasonable time period. ARTICLE V. TIME OF COMPLETION All work to be performed under this contract shall be completed on or before December 30th, 2017 unless the parties agree in writing to extend this date. ARTICLE Ill. PAYMENT A. The Contract Sum. The CITY shall pay to the CONSULTANT for the performance of the contract the not-to- exceed sum of $18,800.00 (Eighteen Thousand, Eight Hundred Dollars) adjusted by any changes as provided in the proposal, or any changes hereafter mutually agreed upon in writing by the parties hereto. B. Method of Payment. The CONSULTANT shall submit itemized monthly statements for services. The CITY shall pay the CONSULTANT within 30 calendar days after receipt of such statement. If any statement amount is disputed, the CITY may withhold payment of such amount and shall provide to CONSULTANT a statement as to the reason(s) for withholding payment. C. Additional Costs. Costs for production and installation and any additional services shall be negotiated and set forth in a written amendment to this agreement executed by both parties prior to proceeding with the work covered under the subject amendment. ARTICLE IV. CONSULTANT TO HOLD CITY HARMLESS The CONSULTANT covenants and agrees to protect and hold the CITY harmless against all actions, claims and demands of any kind or character whatsoever which may in any way be caused by or result from the intentional or negligent acts of the CONSULTANT, his agents or assigns, his employees or his subcontractors related 2 � � i however remotely to the performance of this Contract or be caused or result from any violation of any law or administrative regulation, and shall indemnify or refund to the CITY all sums including court costs, attorney fees and punitive damages which the CITY may be obliged or adjudged to pay on any such claims or demands within thirty (30) days of the date of the CITY'S written demand for indemnification or refund. ARTICLE V. INSURANCE The CONSULTANT shall provide insurance for this project that includes the CITY as an additional insured. The specific coverage required for this project are identified on a separate document. ARTICLE VI. TERMINATION A. For Cause. If the CONSULTANT shall fail to fulfill in timely and proper manner any of the obligations under this Agreement, the CITY shall have the right to terminate this Agreement by written notice to the CONSULTANT. In this event, the CONSULTANT shall be entitled to compensation for any satisfactory, usable work completed. B. For Convenience. The CITY may terminate this contract at any time by giving written notice to the CONSULTANT no later than 10 calendar days before the termination date. if the CITY terminates under this paragraph, then the CONSULTANT shall be entitled to compensation for any satisfactory work performed to the date of termination. This document and any specified attachments contain all terms and conditions of the Agreement and any alteration thereto shall be invalid unless made in writing, signed by both parties and incorporated as an amendment to this Agreement. In the Presence of: CONSULTANT By: Aub�AtoogkkAv4sd (Specify Title) (Seal of Contractor if a Corporation.) By.� 5kM r (Specify Title) 3 CITY OF OSHKOSH By: Mar A. Rohloff, City Manager {wit ss) And: _ ' ? itness) Pamela R. Ubrig, City berk APPROVED: I hereby certify that the necessary provisions have been made to pay the liability which will accrue under this contract. 4i t ney ` City Comp roller 4 berg April 28, 2016 nrnARCHITECTS Bradley G. Larsen Oshkosh Public Museum 1331 Algoma Boulevard Oshkosh,Wisconsin 54901 RE: Oshkosh Public Museum Improvements Dear Brad, We are very pleased to be submitting this proposal to develop a concept design for an entrance addition and improvements to the Oshkosh Public Museum.We are eager and well qualified to assist you with the concept design based on our previous work for the Museum and recent similar project experience. Our firm has been recognized as a leading designer of cultural and educational facilities. Many of these museums/interpretive centers, library and foundation facility projects are award-winning designs that include holistic site environments and have incorporated sustainable design solutions.All of these projects celebrate the essence of their communities, attract visitors and efficiently serve the needs of diverse users. For the Oshkosh Public Museum,we have assembled a team with recent project-specific experience and 1 will be actively involved in all phases of the project to ensure your goals are met. We believe our team is unmatched in terms of our: • Experience and commitment to involving our clients and project stakeholders in our design process. • Track record of closely managing project scope and budget in an interactive process with our clients. • Demonstrated knowledge and expertise relevant to the range of issues in the design of a museum including programming and design of museum support spaces, design of flexible educational spaces, outdoor public spaces,archival storage, and food service space. • Designs that inspire the communities they serve: beautiful,welcoming and resourceful. Each project is a unique response designed to maximize function,flexibility and craft. We look forward to the opportunity to work with you again and appreciate your interest in Engberg Anderson. If you have any questions about the proposal, please call me.Thank you for your time and consideration of our proposal. Sincerely, Alexandra Ra s ,AIA Partner 320 E Buffalo St, Suite 500 Milwaukee, WI 53202 1 {414}9449000 1 www.engberganderson.com M ILWAUKFF MADISON TUCSON CFJICA(,0 wz.. .. p T RE R. El wn f t f Egg i a g � ANON AN FRI L y. J 2 R Engberg Anderson Architects M. FIRM PROFILE Who We Are At Engberg Anderson Architects,we help you strengthen your community. Library or community center, urban housing or hospital, our work supports the activities and institutions at the heart of a vibrant culture and economy. We find balance between performance and cost and between the inventive and enduring. A Full Range of Architectural, Interior Design &Planning Services PARTNERS Building Design Site Evaluation Construction Admin. Mark Ernst,AIA,LEEDAP Interior Design Site Planning Adaptive Reuse Bill Williams,AIA,LEEDAP Space Planning Zoning& Code Analysis Heritage Conservation/ Joe Huberty,AIA;LEED AP Programming Feasibility Assessments Historic Preservation Bill Robison,AIA,LEER AP Master Planning ADA Compliance Public Art Coordination Alexandra Ramsey,A[A `Eric Ponto. Heritage Conservation PRINCIPALS Engberg Anderson understands that a comprehensive Feasibility Study is a Timothy Wolosz significant first step in the revitalization of this treasured asset and a catalyst for Tim Brown,AIA improvements in downtown Stevens Point.We specialize in planning and design Shaun Kelly,AIA of heritage conservation and cultural projects including performing art centers, JackFischer,AlA libraries, museums, educational spaces and theaters. As individuals, we are STAFF passionate about the arts and we feel privileged to be able to demonstrate this 28 Architects,Designers support through design of arts related facilities and through personal involvement in &Interior Designers. arts boards that promote its value statewide. 10 LEED.AP Our work on both the Historic Pabst Theater in Milwaukee and the Janesville LOCATIONS Milwaukee Performing Arts Center involved the creation of new support spaces within existing azo E.Buffalo St.,Ste 500 buildings to accommodate a new program of uses for the buildings. Both projects Milwaukee,WI 53202 required modifications to the structural, mechanical, electrical and audio designs (414)944-9000 that are not seen, but which enhance the quality of the experience for the theater audiences. Madison 305 W.Washington Ave. Madison,WI 53703 Sustainability (60$)250-0100 On all of our projects, regardless of building type or scale,we incorporate sustainable principles of durability,flexibility and concern for the well being of the Tucson users of the space — not to win points but to create architecture in balance with the 2 E.Congress,Ste 400 environment. When a formal acknowledgement like LEED certification is desired, our Tucson,AZ 85701 in-house Green Group guides our clients through the appropriate process. (520)882-6900 Chicago Building Types 5600 N.River Rd.,Ste 819 Aviation Hotels& Extended Stay Sacred Places Rosemont,IL 60018_ Civic Centers Housing Senior Living (847)704-1300 Corporate Libraries Sustainable Healthcare Municipal Theaters WEBSITE www.engberganderson.com Higher Education Museums Transportation Historic&Adaptive Reuse Retail Urban Design Ma — Alexandra Ramsey Since Alex joined Engberg Anderson in 2001, her colleagues and clients alike have appreciated her creative design solutions, herstrong organizational skills and friendly demeanor. Her projects range from the small Lake Express Ferry Terminal to the 150,000 sf Central Library in Evansville, IN. As Partner-in- Charge,Alex will be the primary contact person throughout all phases of the planning and visioning project. EDUCATION � RELEVANT EXPERIENCE a Washirgtart.Unversity-St Loujs,MO MasterofArchitecture 1997 ; Marathon County Public Library, Wausau, WI Interior renovation of central library and planning for Children's Museum Corneil UnlverstEy Ithaca;NY Bachelorofgrts in Classics,1992_ Kenosha Civil War Museum, Kenosha, WI New 56,000 sf museum dedicated to the history of the Civil War as experienced Inter calleglaEe Center:for ClasslcaI ; by Midwesterners. Stu dies,We,tta[y;1991 Bergstrom-Mahler Museum Space Needs Analysis & Concept Design, REGISTRATIONS Neenah, WI Registered Architect:WI Analysis of existing museum to determine space needs for future renovation and E expansion.Concept design to test fit proposed space needs to existing building t ACTIVfTIES/AFFiLIATlON5 and site. Development of concept design to meet future needs. s ArnerEcan inst�tuteofArchitectsA Carnegie Center for Art and History, Now Albany, IN Men.ber Strategic facilities planning as a department of the New Albany Floyd County a Spring Lak'Assocrahon r Public Library. Oshkosh Public Museum Oshkosh WI Past Prs�dent,Board Mern�Oer, , ZfilO Present.. Pre-funding schematic design for an existing 23,500 sf public museum. Waukesha County Museum Master Plan, Waukesha, WI AINARDSJRECOGNITION 1 Master planning to determine space needs for rebranding the museum as a Cedarburg Public Llfrry, ,'; destination attraction through new state of the art exhibits,including the Les Paul Cedarburg,;;Wl Experience.The proposed space needs were tested in concept designs on three Institute of Mapnry bPslgn Award, ,.:, sites,with cost models developed for each. 201S ' Cedarburg Public Library, Cedarburg, WI i itclburg Public library, Programming,site selection and design for relocation to a new 22,000 sf library Fitchburg Wl building. DatlyReporterTapPraleGtspf2Q12 _ Fitchburg Public Library, Fitchburg, WI CEVII War Museum,Kenosha,lNl i New 36,000 sf,LEED Gold certified library. NsconsinCk�apterAmeriean New London Public Museum, New London, WI (2016) Society:of Interior.Designers,AS![3) Master plan for 12,000 sf museum Gold Desrgn Award,Etlueat�anal/ Retzer Nature Center, Waukesha, WI (2016) [ Inst�tut!c,nal Categpry 2�Jp8 l Interior renovation of existing Learning Center Cramaine D!stcict Library Crossroads'eranth,'i Lowell,MI, i _Vliisconsln Chapter,ASIDGold pesign. Award,2006 i ;. Evansville ua.nderburgh,Central -` L(brary,Evansville;;.IN Indiana/Ketucky lnernafiorfal lnstrtute of Masonry DeS.lgn�livar :Grand Award,2005.;,-1 F Kenosha Civil War Museum Kenosha, Wisconsin Dedicated to portraying the stories of Midwest participation in the Civil War, Status this museum contains exhibit and gallery spaces, reception area, museum store, Completed 2008 research archive, lecture hall and lobby.The facility is located adjacent to the Size Engberg Anderson-designed Kenosha Public Museum, completed in 2001. Both 58,000 sf museums sit on HarborPark, a redeveloped 69-acre brownfield downtown/lakefront Construction Cost site. $11 million Recognition Wisconsin ChapterAmerlcan Society of Interior Designers(ASID),Gold Design Award,Educational/ Institutional Category,2008 4 � ey ** ti 77 }ARK'Y1E CENIRA1 LA,➢(E�I�E .. � r . $ � � IERRP,CE _ _ CCRlRIYARO . TF1kRACE -w y V: 1 3 _ Bergstrom Mahler Museum Space Needs Analysis F Neenah, Wisconsin The Bergstrom-Mahler Museum engaged Engberg Anderson to conduct a Space Status Needs Analysis and Concept Design to adapt the current 20,000 sf facility into a Completed 2011 36,000 sf state-of-the-art museum designed to fulfill their mission to excite, engage Construction Cost and educate regional and global communities through its world-renowned glass Est.$7.2 million paperweights,glass collections and changing exhibits. The project consisted of three parts: 1. An existing facility analysis to determine the best means to adapt and expand the building on the unique lakefront site within a historic residential neighborhood. 2. A detailed building program resulted from a series of on-site interactive workshops with multiple stakeholders. 3. A concept design process to test the program and achieve an understanding of the scope,form and cost of an expanded museum. II � 'I i r - ,: F Al Fitchburg Public Library SEEP COLA Fitchburg, Wisconsin Located within a growing civic campus, this new 36,000 sf library is the first home Status of the Fitchburg Public Library.The project balances accommodating the current Completed 2009 trends in library service with the flexibility to adapt as requirements evolve, Careful Size consideration was given to minimizing the operational costs of this public facility 39,000 sf through the incorporation of sustainable energy solutions, including geothermal Construction Cost heating and cooling. The project is registered with the U.S. Green Building Council $9,6 million and is LI=ED Gold certified. �`x r m .arm Ma. - - ,r gm Cedarburg Public Library Cedarburg, Wisconsin Over the past decade, Engberg Anderson has worked with Cedarburg Public library Shfus to develop the best option for meeting the community's library needs.After Completed 2014 evaluating multiple sites and concept designs,the City selected the site of the Size former police station adjacent to the existing library building and one block from the 22,500sf vibrant downtown shopping district. A defining design feature is the Town Square, Construction Cost a generous lobby area serving as a gathering place where social interaction mixes $5.5 million with the business of the day.An operable glass wall and fireplace separate the Town Square from the Community Room, allowing the option to adjoin the spaces for larger events.Additional features include a spacious Children's area, a natural-light filled Adult Services area, and wi-fi throughout the building. Proposal Oshkosh Public Museum ( Entrance Concept Design Engberg Anderson Project No. 162604 Engberg Anderson believes in a comprehensive investigative and interactive design process. The end product of this process will be a concept design for a renovated entry for the Oshkosh Public Museum to assist the mission to create an exciting and a memorable visitor experience. Based on our experience with other public museum projects,we anticipate a high level of community support and involvement. Our design process features a series of workshops, each to be conducted at the Museum with the full participation of the staff,the Board Members, and others as appropriate for the success of the project. We propose a series of four workshops. We typically prepare a detailed agenda and involve project stakeholders in a series of meetings and presentations. WORKSHOP 1 Investigations, Goals and Priorities WORKSHOP 2 Conceptual Options Plan Diagrams and Fagade Studies WORKSHOP 3 Design Refinement: Detailed Plans and 31)Views of Interior+Exterior WORKSHOP 4 Presentation of Concept Design Report including Probable Costs Following each workshop there will be a period of evaluation by all participants and continued refinement by the design team. PROJECT INITIATION Prior to the workshops, factors that define project parameters will be identified and investigated: • Review building codes and zoning ordinances. • Update existing building drawings into current digital modeling format. WORKSHOP 1 I Investigations, Goals and Priorities Investigations The project team will review existing building systems documentation, including the 2013 mechanical upgrades, to fully understand the capability of existing systems to support planned renovations. Goals and Visioning This is the most important step in the process: defining the expectations for the project. An exciting and memorable experience does not happen by chance. The same is true of a memorable and unique building. Success begins with the establishment of priorities that will guide decision making over the course of the project. The first step in reaching a destination is deciding where you want to end up. All the stakeholders must agree on that destination and determine the balance point between quality, quantity and cost. Of equal importance is to discuss the overall vision for the project and the initial ideas of project stakeholders. Program Process We will begin the process by understanding the current needs of the Museum. The project will include an entrance addition, immediately accessible restrooms and space for groups to gather. A freight elevator is required with appropriate turning radii. Beginning with these requirements, the conceptual exhibit design work and planned programming,we will work with you to define the space needs, adjacencies, and physical attributes needed to welcome patrons to the museum and provide for efficient and functional staff spaces. In this discussion,we will explore concepts of phasing,flexibility, environmental standards and multi-use of spaces. WORKSHOP 2 1 Conceptual Options: Plan Diagrams and Facade Studies Prior to the second workshop,the team will formulate, distribute and revise the renovation space allocation program. All parties agree that the program is the starting point for the design of the renovation, and while a living document, it is to be respected as the definition of elements required to provide the desired museum. The program, including a needs assessment and the building condition report,will be presented at the Workshop for review, comment and approval. Alternative plan diagrams will be developed in order to explore all of the factors that impact the planning of a museum. In the workshop session, a minimum of three alternative plans will help create the dialogue that will lead the team to a preferred plan. Our collective challenge is to find the best blend of function,flexibility and aesthetics for the project.The investigation of design issues will establish a basis from which the facility can be developed.These issues define the success of the museum visit for patrons and the operational efficiency of the museum. Additionally, initial sketches of fagade will be discussed to determine the best aesthetic direction for improvements. The design team will consider key views of the building,the architectural context and present a minimum of three alternatives for discussion and to set a direction for the final design. WORKSHOP 3 j Design Refinement: Detailed Plans and 3D Views of Interior+ Exterior In this workshop, the preferred plan and three dimensional views of the renovated spaces will be presented for discussion and review. • Conceptual site plan • Preliminary building plans coordinated with exhibit concepts • Structural design in narrative format • MEP design in narrative format • Interior design concepts • Preliminary phasing plan and schedule WORKSHOP 4 1 Presentation of Concept Design Report Including Probable Costs The detailed information developed in the preceding workshops will be used to develop a schematic design and prepare cost estimates for the various components of the project. In this workshop,the masterplan of the building will be presented including any necessary phases within the context of an overall schedule and a breakdown of the budget. Peer Review To put the design to the test,we propose a coordinated independent review of the project by individuals with expertise in particular areas of museum design, construction and estimating to evaluate and critique the preliminary design.The intent of this process is to verify the general and particular design elements, and augment the credibility of the design and the process.The result of this "Peer Review"session could generate either small or major ideas. Cost Estimates Cost estimates are based primarily on two components: quantity and quality of construction.The program requirements will largely establish the area of the building and, to a certain extent,the level of quality. our estimating procedure includes detailed line-item take-offs based on the schematic design and other quality or building performance standards established during the design phase. Based on these discussions, we will prepare a cost estimate that considers the construction of the building and its related site development,furnishings, technology, and escalation. The cost estimate will be reflective of costs associated with projects of similar size and complexity constructed in this region. Additionally,the cost model will include a line item for contingencies.These contingencies, both for design (because not all aspects of the design solution will have been developed) and for construction will provide some margin for the museum to refine specific design for the project without exceeding the allocated funds. CONSTRUCTION COSTS ANCILLARY COSTS • Foundation 6 Furnishings Cost • Substructure • Technology Costs Superstructure • Media Costs • Enclosure • Moving Costs • interior Construction • Temporary Facility Costs • Vertical Circulation • Mechanical Systems CONTINGENCIES • Electrical Systems 0Design Contingency • Special Construction • Construction Contingency • Escalation SITE DEVELOPMENT COSTS Deliverables Renderings of the building, both exterior(1) and interior(3),will be prepared along with a site plan, and the building floor plans at each level where renovated space occurs. Drawings will allow a comprehensive understanding of the proposed design. At this point,the participants will have a clear understanding of how the building will function,what it will look like, and what it will cost to build,furnish and operate. Fee Proposal The Concept Design for entrance renovation will be completed for a lump sum fee of$18,800, allocated as follows: • Architectural (Concept Design) $12,000 • Harwood (Assessment and Recommendations for Structure, MEP, FP, Civil) $ 4,800 • Concord (Estimate) $ 2,000 Not included in our fees: • Environmental Testing • Structural Testing • Exhibit Design • Site Survey Reimbursable Expenses Our reimbursable expenses, billed at our costs,will include project related postage, travel, architectural prints, photocopies, and final report production. We anticipate these costs to be$650 allocated as follows: • 4 trips to Museum @ $100 each • Final Report Printing 5 copies @ $50 each