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HomeMy WebLinkAbout_Minutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN MARCH28, 2017 REGULAR MEETING held Tuesday, March 28, 2017, at 6:00 p.m. in Council Chambers, City Hall Mayor Cummings presided. PRESENT: Council Members Deb Allison-Aasby, Caroline Panske,Benjamin Stepanek, Tom Pech Jr., Lori Palmeri, Steven Herman, and Mayor Steve Cummings ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and Trena Larson, Director of Finance Council Member Allison-Aasby read the Invocation. The Pledge of Allegiance was led by Julia Lor, Everett Clark, Aryanna Cisneros and Isabelle Tiffany from Jacob Shapiro Elementary School CITIZEN STATEMENTS Matthew Gondek,4783 Indian Bend Road,invited the Council to attend the Sustainability Advisory Board meeting on Monday, April 3rd at 6:00 p.m. at City Hall in room 402 for a special presentation by UW Oshkosh Environmental Studies students on how to make neighborhoods more sustainable, resilient and energy efficient. CONSENT AGENDA Report of Bills by the Finance Director Receipt & Filing of Library Board Minutes from January 26, 2017 Receipt & Filing of Common Council Minutes from February 28, 2017 Resolution 17-119 Approve 2016 End of Year Fund Transfers 1 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Resolution 17-120 Approve Fund Balance Reservations Council Member Pech asked for an explanation of Resolution 17-119 and 17-120. Trena Larson, Director of Finance, stated the resolution illustrated the departments that had spending in excess of their original 2016 budgets and departments that spent less than their 2016 original budgets. She stated the net impact was $422,228 would be returned to the general fund. She explained the resolution was part of the audit process to demonstrate the net result of the annual operating budget. Council Member Pech questioned if that meant the City was $422,228 under budget in 2016. Ms. Larson stated for all entries that had been received to date the City was positive approximately$422,000. Council Member Palmeri stated the'streets general'line item was listed as$149,000 under budget and asked for an explanation of this. Mr. Rohloff stated it was due to salt. He explained it had been a mild winter. He stated the line item 'central garage' directly related to fuel and also was due to the mild winter. Council Member Pech questioned if the$422,000 would be transferred back to the general fund for future use. Mr. Rohloff stated yes. Council Member Herman asked for an explanation of the line item 'adjustment of salaries'. Ms. Larson stated it reflected the pay for performance (PFP) budget. She explained the PFP was run directly through individual department's operational budget. She stated the PFP budget was used, however, the dollar amounts were reflected in the line items of each individual departments budget. Resolution 17-121 Approve Distribution of Fisk-Gallup Trust Funds by Senior Services Division for Medical Services to Income Qualified Citizens 2 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Resolution 17-122 Designate Authorized Individuals for City Investment Transfers Resolution 17-123 Approve Participation in Green Tier Charter for Legacy Communities Regarding Sustainability (Sustainability Advisory Board Recommends Approval) Resolution 17-124 Approve Lighting Plan to Previously Approved Specific Implementation Plan for the Planned Development of Intramural Recreation Field Complex, North Side Pearl Avenue, Between Wisconsin Street & Rockwell Avenue — UW-Oshkosh (Plan Commission Recommends Approval) Resolution 17-125 Approve Specific Implementation Plan for the Planned Development of Refuse Enclosure, Outdoor Seating Area & Scooter Parking Area at Scott Hall, 625 Algoma Blvd /UW-Oshkosh Resolution 17-126 Approve Engineering Services Agreement with AECOM Technical Services, Inc. for Design& Bidding Support Services for Mary Jewell Sanitary Lift Station ($224,831.00) Resolution 17-127 Approve Purchase of Manhole / Inlet Castings for Public Works Department ($91,413.00) Resolution 17-128 Award Bid for Public Works Contract No. 17-05 to Dorner,Inc. for Paving, Sidewalk, Driveway & Utilities / Second Local Street Concrete Paving Program (North & West Sides) ($6,270,243.32) Resolution 17-129 Award Bid for Public Works Contract No. 17-06 to Al Dix Concrete, Inc. for Concrete Sidewalk (New & Rehabilitation) ($1,041,710.90) Council Member Herman stated in 2016 the City had experienced problems with Al Dix Concrete related to work they completed on the west side of the City. He questioned what the City had in place this year to prevent what happened in the previous year. James Rabe,Director of Public Works, stated they had made revisions to the specifications regarding how to handle if they were to be approached by a private resident to complete private work beyond the scope of the City's project. He explained City staff emphasized 3 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 specifications during the pre-construction conference and would continue to maintain communication throughout the duration of the project. He stated City staff had taken a number of steps within the contract documents to ensure the contractor was obtaining all necessary permits and that all reviews would take place within the planning services division. Resolution 17-130 Award Sid to Quality Truck Care Center for Two Tandem Axle Truck Chassis & Monroe Truck Equipment for Dump Body Equipment/Rear Cross Conveyor for Street Division ($370,775.00) Resolution 17-131 Award Bid to Adorama Camera for Government Meeting Video Equipment for Oshkosh Area School District & Winnebago County Boardrooms ($43,319.75) Council Member Herman questioned if the agreement between the Oshkosh Area School District and Winnebago County in regards to providing cameras in their meeting rooms was a three way partnership for which the City was doing the leg work. Mr. Rohloff stated yes. He explained the City was completing the leg work as it had the technical staff with Oshkosh Media. He stated this agreement referred to their portion of receiving the ability to provide high definition broadcasting. Council Member Herman stated he would like to point out it was an agreement between the three entities and was not the sole responsibility of the City. Resolution 17-132 Award Bid to Acres Group to coordinate Oshkosh Neighborhood Tree Diversification Program for Community Development ($42,885.00) Mayor Cummings asked for an explanation of the program. Bill Sturm, Landscape Operations Manager, explained the tree diversification program was part of a DNR grant the City received for 2017 and would result in the installation of 150 trees in the public right of way throughout existing neighborhood associations. He stated City staff would conduct educational programs for the general public regarding tree planting, maintenance and other tree related topics. He explained Acres Group had been selected as the contractor to plant the trees and conduct the educational programs. 4 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 He stated Acres Group had certified arborists on staff and were knowledgeable on tree care. He explained as part of the grant the DNR would like the City to work with private property owners therefore attendees of the educational program would be eligible to receive a tree to plant on their private property. He stated 150 trees were allocated for that use. He explained an additional component of the grant was the treatment for protection against emerald ash bores in neighborhoods. He stated that component would be completed by City staff. Council Member Pech questioned how the workshops would be promoted. Mr. Sturm stated the planning department and neighborhood associations would conduct outreach for the programs and visit the homes attached to the public locations where trees would be installed to discuss the process. Council Member Panske asked for an explanation of the timeline of the program and if there would be follow-up with Acres Group if citizens had concerns or trees were unsuccessful. Mr. Sturm explained Acres Group would provide a three year guarantee for the tree stock therefore outside of vandalism or automobile impact they would provide replacement trees for those that were placed on public property. Council Member Panske questioned if the three year warranty was reflected in the cost provided to Council. Mr. Sturm stated it was. Mayor Cummings stated he believed there would be a mix of trees used and questioned if the program would focus on native species. Mr. Sturm stated City staff would use a blend of different species to prevent the risk associated with insects or disease affecting a street planted with only one species. Resolution 17-133 Approve Purchase of 2017 Water Meters & Transmitters to HD Supply Waterworks LTD for Water Utility Division ($72,130.00) 5 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Resolution 17-134 Approve Agreement with Pentira,LLC for Database Subscription for GO Transit ($34,000.00) Resolution 17-135 Approve Renewal of the Lease & Operating Agreement with the Oshkosh Opera House Foundation, Inc. for the Grand Opera House (2017-2019) Council Member Allison-Aasby stated she liked the direction the Grand Opera House was going, had received positive feedback from the community and enjoyed communication with the board. She explained her questions were related to the new agreement moving from a two year lease to a three year lease without discussion prior to the lease renewal appearing on the agenda. She questioned what the justification of the three year lease was. She stated she did not necessarily have concerns related to the Grand Opera House, however, due to recent concerns regarding special events fees remaining unresolved, she did not understand how the City would be able to commit dollars for three years into the future. Mr. Rohloff explained based on long term plans the Grand Opera House had the three year lease fit best with their schedule. He stated in previous years they had been given a five year agreement and City staff did not believe five years was appropriate. He explained there had only been minor concerns throughout the previous contract. He stated the funding source was the room tax fund which had increased by over 6% in the last few years and therefore City staff believed an extension to a three year lease was warranted. Council Member Allison-Aasby stated due to the unresolved special events fees she was concerned that the funding source was the room tax fund. She stated she was not comfortable extending the lease agreement to three years without further justification. Council Member Pech stated the original lease was for a five year term. He explained when it was re-negotiated several years ago it was reduced to a two year term based on fiscal impact concerns from Council. He stated the Grand requested an additional year for the lease agreement to help secure funding and aid in long term planning. He explained the Grand had done everything Council had requested. He stated he believed extending the lease to three years was reasonable. 6 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Allison-Aasby questioned if Council Member Pech had concerns regarding the financial implications due to larger City budget concerns. Council Member Pech stated he was surprised Council Member Allison-Aasby would question the funding for the Grand Opera House and not the Convention and Visitors Bureau. Council Member Allison-Aasby stated she would like an answer to her question. Council Member Pech stated he did not have a concern. He explained there had been a reduction in funding to the Grand. Council Member Herman stated he understood Council Member Allison-Aasby's concern. He explained he believed the room tax provided consistent funding and he did not have a concern extending the lease with the Grand an additional year. He stated the Grand had fulfilled their obligations and was heading in the right direction. Council Member Allison-Aasby stated she believed there were alternative uses for room tax funds. She explained she believed there were larger budget concerns that needed to be addressed. She stated she believed the Grand had moved in the right direction and she had received positive feedback from the community. She explained due to budgetary concerns, going forward she would have additional questions for special events. She stated although she was not eager to move to a three year lease there was not a compelling reason to oppose it. She explained she would support the renewal. Council Member Palmeri stated she had discussed the three year lease agreement with staff at the Grand who were pleased with the lease length. She explained she would support the lease agreement. Mayor Cummings stated he would support the lease agreement as well. He explained he believed the Grand had done an excellent job of responding to the requests Council had made. Resolution 17-136 Approve Special Event — UW Oshkosh LGBTQ Resource Center to utilize City streets for the annual Fox Valley LGBTQ Ally March / April 13, 2017 7 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Palmeri stated for each special event submitted to Council there was an application attached. She explained a number of applications included the fee cost for items such as cones, police staff or other special needs. She questioned if the application reflected all of the potential fees for the special event. Kathy Snell, Special Events Coordinator, stated it did not. She explained at the bottom of each resolution it was stated 'cost for extraordinary services' which were the only fees listed as part of the resolution. She stated other fees were typically taken care of prior to the event, such as park shelter rental fees which were paid for with the parks department. She explained the cost that was reflected on each resolution was an estimate for extraordinary services that would be charged after the event to allow for a calculation of actual services utilized during the event. Council Member Palmeri stated she would like individuals who had questioned the fees to be aware that there were other potential fees involved,including items such as pavilion use, which were not included in the resolution or associated application. She explained there were individuals who had viewed the agenda online and were confused by conflicting information they had read in the press. Ms. Snell stated that during the special event review process, event organizers were provided a list of items that needed to be complete after Council approval, prior to the event, including dates and times of when the items needed to be complete. Resolution 17-137 Approve Special Event-Molly McGuire's, 539 Campus Place to hold their Graduation Seer Garden/May 12, 2017 Resolution 17-138 Approve Special Event — Special Olympics Oshkosh Agency 4-02 to utilize Reetz Complex at Menominee Park for the Oshkosh Softball Tourney/May 12 & 13, 2017 Resolution 17-139 Approve Special Event — Paine Art Center & Gardens to utilize Algoma Boulevard & Congress Avenue for the Festival of Spring / May 20, 2017 8 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Resolution 17-140 Approve Special Event — Oshkosh Bike & Pedestrian Advisory Committee & East Central Wisconsin Regional Planning Commission to utilize the Oshkosh Seniors Center, Menominee Park & Zoo, South Park & bike route on City streets for the Bike Oshkosh & Winnebago County Bike Rodeo /May 20, 2017 Resolution 17-141 Approve Special Event—Ardy & Ed's Drive In to utilize Doty Street (South of 241h Avenue) for the Ardy & Ed's Cruise Nights / May 25, June 22, July 20 & August 24, 2017 Resolution 17-142 Approve Special Event — Oshkosh Patriotic Council to utilize City streets & Riverside Cemetery for the Memorial Day Procession & Services /May 29, 2017 Resolution 17-143 Approve Special Event—Wisconsin Disabled Veterans Chapter 17 to utilize South Park War Monument area for the Reading of the Names Ceremony/May 29, 2017 Resolution 17-144 Approve Special Event—Oshkosh Festivals, Inc. to utilize the Leach Amphitheater & Riverside Park Parking Lot for the Oshkosh Irish Fest/June 10, 2017 Resolution 17-145 Approve Special Event — Oshkosh Fine Arts Association to utilize South Park for the Winnebagoland Art Fair/June 11, 2017 Council Member Panske stated the event organizers were looking for an exception to allow dogs in the park for the purpose of canine display. She explained that the current City ordinance allowed dogs in City parks on trails. She questioned how the event would prevent citizens with dogs from leaving the trails and violating the ordinance. Kathy Snell, Event Coordinator, stated additional signage in and around the event would need to be posted to prevent citizens from bringing their dogs on the trail during the event. Council Member Panske questioned who would be responsible to post the additional signage. 9 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Ms. Snell stated the event organizer would be responsible. Resolution 17-146 Approve Special Event — Friends of the Oshkosh Seniors Center to utilize South Park for their Food Truck Friday events /June 16, July 14 & August 11, 2017 Resolution 17-147 Approve Special Event — Bare Sones Brewery to utilize the Leach Amphitheater & Riverside Park Parking Lot for the Bare Bones Brewery Summer Concert Series/June 17,July 14, &August 12,2017 Resolution 17-148 Approve Special Event — Oshkosh Seniors Center to utilize the Oshkosh Seniors Center for the Night on River event/June 21, 2017 Resolution 17-149 Approve Special Event — Central Wisconsin Auto Collectors to utilize South Park for the Central Wisconsin Auto Collectors Benefit & Car Show/June 25, 2017 Resolution 17-150 Approve Special Event — Vietnam Veterans of America Chapter 427 to utilize City streets to hold the Oshkosh 41h of July Parade /July 4, 2017 Resolution 17-151 Approve Special Event — Life Promotions, Inc. to utilize Sunnyview Exposition Center & Winnebago County Park for Lifest & the Lifest 5K/July 6, 7, 8 & 9, 2017 Resolution 17-152 Approve Special Event — Paine Art Center & Gardens to utilize Algoma Boulevard & Congress Avenue for the Faire on the Green/ July 9, 2017 Resolution 17-153 Approve Special Event —Oshkosh Yacht Club to utilize Menominee Park for the Oshkosh Yacht Club's Xtreme Regatta / July 17 & 18, 2017 Resolution 17-154 Approve Special Event — Special Olympics Oshkosh Agency 4-02 to utilize Reetz Complex & Diamond #8 at Menominee Park for the Bombs Over the Bay for Special Olympics Softball Tournament/July 28, 29 & 30, 2017 10 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Resolution 17-155 Approve Special Event—UW Oshkosh to utilize Menominee Park & City streets for the Titan 5K Run Walk/August 5, 2017 Resolution 17-156 Approve Special Event — Oshkosh Seniors Softball to utilize Reetz Complex at Menominee Park for the Badger Classic Senior Softball Tournament/ September 7, 8, 9 & 10, 2017 Resolution 17-157 Approve Special Event—National MS Society Wisconsin Chapter to utilize City streets for Walk MS Oshkosh/ September 17, 2017 Resolution 17-158 Approve Block Party — Sue Jones to utilize Winnebago Avenue between Rosalia Street & Legion Place for their neighborhood block party/June 4, 2017 Resolution 17-159 Approve Appointment to the Housing Authority Resolution 17-160 Approve Class "B" Fermented Malt & Class "C" Wine License, Combination "Class B" Licenses, Special Class "B" Licenses & Operator Licenses Bill Thimke, Town of Neikimi, stated his wife's restaurant, Lara's Tortilla Flats, had been in business in Oshkosh for 42 years and was in the process of closing. He explained he believed the new owners would do well and thanked the Council for transferring the liquor license to the new owner. He stated the new owner would take approximately two months to renovate the establishment and open under the name of Los Jaripeos. Mayor Cummings stated he recalled when the restaurant first opened. He explained Mr. Thimke's wife had made a positive impact on the community throughout the past 4 decades. MOTION: ADOPT CONSENT AGENDA (Pech; second, Stepanek) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings 11 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 17-161 Create Section 17-33(V) of the City Of Oshkosh Municipal Code Pertaining to Downspouts, Sump Pumps & Other Concentrated Discharges; Repeal & Recreate Section 20-8(C)(3) of the City of Oshkosh Municipal Code Pertaining to Mandatory Connections to the Public Storm Sewer System & Create Section 20-13 of the City of Oshkosh Municipal Code Pertaining to Lead Service Line Replacement MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Council Member Panske stated that it was indicated in the information provided to Council that a correction notice service fee was proposed. She questioned if there was further details available regarding the fee and if there would be an increase with non- compliance. Jerry Fabisch, Building System Inspector, stated the initial fee would be $20 followed by $50 for non-compliance and would continue to increase with further non-compliance. Council Member Panske stated it seemed similar to other inspection fee structures. Mr. Fabisch stated that was correct. Council Member Panske stated the resolution would be in effect as of April 1, 2017. Mr. Fabisch stated that was correct. Council Member Panske questioned if City staff would actively address the topic within the community prior to assessing fees. Mr. Fabisch stated City staff would include a pamphlet with the water bill. Council Member Panske questioned when City staff anticipated implementing the correction notice service fee. 12 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Mr. Fabisch stated he believed citizens would receive a notice without a fee for the first violation, informing them that the next violation would result in a service fee of$20. Council Member Herman questioned if an individual was compliant if they had a sump pump that discharged into their yard and did not discharge into the street or sidewalk. Mr. Fabisch stated that was allowed. Council Member Herman questioned if an individual built a new home or completed major remodeling should the sump pump be underground and connected to the storm sewer system. Mr. Fabisch stated he did not believe that was the case in regards to remodeling. He explained when building a new home that would be a requirement. Council Member Herman stated the key component for citizens to be aware of was to prevent the sump pump discharge from running onto sidewalks or into the street. He explained doing so was a safety concern. Mr. Fabisch stated that was correct. He explained in the winter months City staff received complaints about ice that had been created by sump pumps. He stated the hose crossing sidewalks or into the street also created a safety concern as people had tripped over them in the past. Council Member Palmeri questioned if the foundation tile sump pump system and the foundation drain system referred to within the resolution referred to the same thing. Mr. Fabisch stated they were the same. Council Member Herman questioned if the lead/copper portion referred to the City's program. James Rabe, Director of Public Works, stated it was the first phase of the lead service line replacement program. He explained there was national concern regarding lead pipes and the City had a number of lead services in place. He stated City staff had secured grant funding for this construction season and would seek out additional funding for subsequent years. He explained one of the first steps of being able to implement the 13 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 program was the requirement that when either the public or the private side was replaced, the other side would need to be replaced within six months. He stated partial replacements had the potential to elevate levels of lead. Council Member Herman questioned if, for example, when New York Avenue was replaced this year, would the property owners be required to replace their services. Mr. Rabe stated if they had lead service lines then yes. Council Member Herman questioned if they had been notified. Mr. Rabe stated initial letters had gone out with the notices of anticipated special assessments explaining the lead service replacement program. He explained further notices and information would be provided. Council Member Herman asked for an explanation of the process with contractors on the public and private parts of the replacement. Mr. Rabe stated in conjunction with DNR funding, the City would be bidding out a contractor to work on the private side as well. He explained it may result in the same contractor completing the work on the public and private sides although if it did not the public contractor would know who to work with to complete the private portions. Council Member Herman questioned if it was a task any plumber could complete or if the plumber would need to be lead certified. Mr. Rabe stated in regards to the funding source of the DNR grant, there were specific requirements in complying with federal wage rates and additional items. He explained those items would extend over and above the ability of the contractor to complete the work. Council Member Herman stated he believed it was important to provide as much information to the public as possible. He explained a citizen may have a plumber that they have worked with for many years, although that plumber may not be eligible to complete the replacement based on the project requirements. 14 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Mr. Fabisch stated any master plumber or utility contractor would be able to complete the work. He explained they would not need to be lead certified. Ordinance 17-162 Amend Chapter 6 Permit Urban Beekeeping; (Sustainability Advisory Board recommends approval) FIRST READING; LAID OVER UNDER THE RULES Gary Gray, 815 W. Linwood Avenue, stated according to the ordinance, the maximum height of the hive was 36 inches and 24 inches in width and depth. He explained he believed the 24 inches would be the total of both width and depth; for example the width could be 12 inches and the depth could be 12 inches for a total of 24 inches. He questioned if he was understanding that correctly or if it was 24 inches for both the width and the depth individually. He questioned how the number of hives was determined by acreage as opposed to square footage or a different calculation. He stated he found the methodology of determining number of hives per acre to be unusual. He stated in regards to the fee it was stated the fee for the renewal license would be equal to the initial license fee. He explained he believed that meant unless there was an ordinance change the license fee would not be able to increase. He stated it would be beneficial to review that verbiage. He explained according to the ordinance when a license was granted the City would notify the abutting property neighbors. He stated he did not understand why the City would notify the neighbors if the neighbors did not have any say in whether or not a beehive could be installed. He explained he believed the ordinance should be referred to the plan commission for review and recommendations. He stated he questioned the motivations behind the ordinance. Elizabeth Williams, City Planner, stated she had been working with the sustainability advisory board on the ordinance. She explained regarding size of the hive, it was the intention that both width and depth be 24 inches with a height of 36 inches, based on national standards for honey bee hives. She stated in terms of number of hives, City staff had researched neighboring communities and tried to remain as consistent as possible with other existing ordinances that had been successful. She explained the fee was included in the ordinances for both the existing chicken license and proposed bee keeping license. She stated the proposed fee was $15 and the annual renewal cost would also be $15 to allow for City staff to keep track of existing hives in the community. She explained the notification of neighboring property owners was intended for educational purposes to allow the City to provide residents the information regarding the benefits of honey bee 15 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 keeping and prevent misconceptions. She stated she would defer to Council regarding whether or not the ordinance should be reviewed by the plan commission. She explained in regards to whether or not the City should be regulating urban bee keeping, City staff had found there were a number of health and economic benefits associated with urban bee keeping. She stated City staff believed it was a valuable asset for residents within the community. Council Member Palmeri asked for clarification regarding whether the 24 inches referred to both the width and the depth combined, or 24 inches for each. Ms. Williams stated 24 inches each. Council Member Palmeri stated she was excited about urban bee keeping. She explained it had been an idea that had been discussed for several years and the students who had brought the topic forward had learned a great deal about the local government process. She questioned if notification of the neighbors as required or solely recommended. Ms. Williams stated it would be required as part of the application process. She explained City staff would provide notification to all abutting property owners prior to issuing a permit. Council Member Palmeri stated she was thankful for the third graders in Marinette in 1977, who had worked with the legislature to make the honey bee Wisconsin's state insect. She explained she was thrilled to see the ordinance come to fruition. Ordinance 17-163 Amend Various Sections of Chapter 30 Zoning Ordinance Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Council Member Palmeri questioned if in section 5 regarding parking, where it described two parking spots,would an individual who wanted to install a parking pad for a camper or boat be limited or was that addressed elsewhere in zoning code. Darryn Burich, Planning Services Manager, questioned exactly which section she was referring to. 16 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Palmeri stated section 5, 30-172. She stated she believed it had been meant to be carried over although was left out from the old code. Mr. Burich stated if an individual had a parking pad adjacent to a garage that remained compliant with the code. He explained they were not making a change in that aspect. He stated the change was in regards to 30-172(n). Council Member Palmeri stated the code indicated one driveway per lot. Mr. Burich stated City staff had not brought forward that individuals were supposed to be parking in a legal parking space on a lot such as a driveway or parking pad. He explained the section was drafted to make clear that individuals were not able to park just anywhere on their lot. Ordinance 17-164 Approve Bicycle Lane Restrictions FIRST READING; LAID OVER UNDER THE RULES Resolution 17-165 Oppose Proposed Reductions in Federal Funding for U.S. EPA Brownfields Grants MOTION: ADOPT (Panske; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Council Member Herman questioned who would receive the letters that would be drafted if the resolution was approved. Mr. Rohloff stated for resolutions 17-165 and 17-166 letters would be sent to federal legislators as it was a federal topic and resolution 17-167 was a state matter therefore a letter would be sent to state legislators. Council Member Herman questioned if it would be sent to all of the City's legislators. Mr. Rohloff stated yes; it would be sent to all 8 Congress members. 17 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Pech stated as noted in the resolution such grants had been used to help fund redevelopment projects on Marion Road and the Leach Amphitheater in addition to other projects within the Oshkosh community. Resolution 17-166 Oppose Elimination of the Community Development Block Grant Program MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Council Member Pech stated these grants had provided opportunities for projects to help better the City and build neighborhoods. Council Member Herman stated as the Council representative on the Oshkosh Funding Consortium, which was the group of non-profits who benefited from the Convention and Visitors Bureau funds as well as the United Way and Oshkosh Area Community Foundation, he believed it would have a big impact to the non-profit agencies that worked in the City. He explained they had lost funding during the past several years and if they were to continue to lose grant dollars the low income population and neighborhood revitalization programs would be hurt. He stated the grant was a huge tool used to revitalize much of the central City. Mr. Rohloff stated the Community Development Block Grant program (CDBG)had been in place since the Nixon administration. He explained it had been a successful program within the City of Oshkosh and throughout the country. He stated the loss of the program would have direct impacts to the City. He explained it was approximately the equivalent of two full time employees in the planning division. He stated most of the planning staff had some level of participation in community development block grant related projects. He explained the metrics of impact were significant throughout the City and the country. He stated it would be a shame if after nearly 45 years of existence the program were to be eliminated. Mayor Cummings stated the elimination would have a severe impact on the City's neighborhood programs. 18 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Palmeri questioned if CDBG funds had been used with the demolition of the Buckstaff property. Mr. Rohloff stated that was an example of blight elimination described in the resolution. He explained other examples were the building at Sawyer Street and Oshkosh Avenue and several downtown locations. He stated a majority of the funding for the blight elimination had been CDBG dollars. Resolution 17-167 Oppose State Funding Cap to Historic Rehabilitation Tax Credit Program MOTION: ADOPT (Pech; second, Stepanek) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Mayor Cummings stated he had utilized the program for rehabilitation of his own home and had several discussions with legislators in Madison regarding the importance of the program. He explained many cities within Wisconsin were the same age and founded near rivers. He stated the bulk of the historic structures, both public and private, were in the central cities. He explained if the program were capped it would make it difficult for developers to rehabilitate historic properties. He stated examples in Oshkosh were the Beach building and the Washington building; to keep the buildings historic was an expensive project. He explained without the tax credits developers would walk away from central city projects leading to deterioration and loss of historic structure and character. He stated it was a green program in that it preserved existing structures. He explained capping the program at $10 million was not an accurate reflection the number of communities in the state with historic structures. Council Member Palmeri questioned if the $10 million annual cap was related to credits that could be claimed per developer or per year. Mr. Rohloff stated it was $10 million statewide. He explained in previous years nearly $65 million had been funded therefore the proposal would cut the program by nearly 84%. He stated another example was the Dealer Socket building. Council Member Pech stated that resulted in 103 jobs in downtown Oshkosh due to the ability to rehabilitate the building. 19 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Mayor Cummings stated on a home it was capped at $40,000. He explained due to the rules that a historic rehabilitator had to follow it was a very expensive endeavor. He stated it was important to preserve the character of communities and complete green projects instead of taking history to the landfill. He stated he understood $10 million sounded like a great deal of money and stated in respect to historic rehabilitation it was not. Resolution 17-168 Approve Special Event — Sawdust Days Inc. to utilize Menominee Park & Miller's Say Boat Launch Parking Lot for Sawdust Days / June 28 through July 6, 2017 MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Ellen Schmidt, 4303 Swallow Banks Lane, apologized to Council, Mr. Rohloff and anyone else she may have offended. She stated she had worked at length with the individuals who served on the Sawdust Days board and served the event and therefore was protective of their opinions. She explained Sawdust Days had been in existence for 45 years; in the beginning it was music with many non-profit and for profit organizations participating. She stated there had been several logging events. She explained due to rules, regulations and lack of participation they had not had those types of activities for some time. She stated the Corvette club used to have a display though the members decided they no longer wanted to participate due to lack of interest. She explained the pancake breakfast stopped due to lack of volunteers. She stated due to changes beyond their control Sawdust Days had changed. She explained they had added the history village, Cajun music and a Mexican area. She stated the Mexican area brought Mexican dancing, culture and food. She explained the Cajun music became cost prohibitive and was then discontinued. She stated they added the 5k walk/run that benefited NOVA Counseling and the 41h of July parade. She explained the VFW band played patriotic music in the tent following the parade. She stated in the past there had been great events held downtown and at the University. She explained the grounds at Sawdust Days had been revamped, using less of the park, eliminating a music tent and enclosing some of the grounds. She stated they were adding to the kid's zone to make it more fun and easier for kids and families to enjoy. She explained there were problems on the grounds in 2016 that Sawdust Days was addressing with direction from the special events committee. She thanked Ms. Snell, Chief Smith, Chief Franz, Ray Mauer, the special events committees 20 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 and anyone else who has helped Sawdust Days by reducing the cost and accepting the changes they were making. She stated she hoped the changes would allow for more positive thoughts about Sawdust Days. Tom Guenther Sr, 639 Grove Street, stated he was a director and board member for Sawdust Days. He explained he was not present to talk about the past;he wished to talk about the future and what could be done to change Sawdust Days. He stated he had reached out to Council Members via email and had heard back from some through email and had spoken to others on the phone. He explained he would like to offer a different perspective of where Sawdust Days and the board was coming from. He stated Sawdust Days had acquired many new board members in recent years that were forward thinking. He explained they were aware that Sawdust Days needed to be changed and returned to a family friendly event. He stated he was responsible for changing the layout of Sawdust Days to make it a more manageable venue and had worked with the police department and parks director. He presented a map and described the various locations of the different vendors. He stated the board wished to work with the City and return the event to something family friendly that everyone could be proud of. He explained it had the potential to be a great event; he believed it may have gotten too big and unmanageable. He stated there were certain items that would take time to revamp though he believed if given the chance Sawdust Days would be much improved this year. Council Member Herman questioned if Chief Smith felt if Sawdust Days would be a safer event compared to last year for both the attendees and police officers. He explained he understood there were too many unknowns to predict with 100% certainty the safety of an event although he requested Chief Smith provide his opinion on the difference between last year's event and the upcoming event. Dean Smith, Chief of Police, stated he was not able to guarantee that there would not be a safety concern. He explained through working with the committee on changes that were brought forward from recommendations of the police department he felt comfortable that the police officers would be able to provide safety at the event to the best of their abilities. He stated all of the problems would not be solved although the event would be more manageable for the police officers with the new layout. He explained he complimented the work they had done on putting the new layout together. Mayor Cummings questioned if there would be wristbands for alcohol consumption. 21 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Chief Smith stated yes. He explained that had been part of City staff's discussion with Sawdust Days. Mayor Cummings stated that had been recommended for at least five years. He questioned if all alcohol would be consumed within a fenced in area. Chief Smith stated yes. He explained they would essentially be creating one large beer garden. Mayor Cummings stated he believed that had been a concern in past years with individuals drinking alcohol throughout the park grounds which lead to a number of problems. Chief Smith stated there had been some problems related to that concern. He explained Sawdust Days had also been receptive to the idea that space needed to be created from a public safety and planning standpoint. He stated it was important to allow people room to move and the new layout would allow for individuals to stay out of others personal space, which tended to create safety concerns. He explained he was cautiously optimistic that there would be a safe event this year. Mayor Cummings questioned when alcohol consumption would be required to end. Chief Smith stated it would be required to end a half hour prior to the event ending. He explained that had been one of the recommended changes and was similar to how a baseball park operated. Council Member Pech thanked Chief Smith for his time. He stated he appreciated the changes that the committee had made. He requested that on the Sawdust Days website, it would be recognized that the fireworks show was co-sponsored by Festival Foods and the City of Oshkosh. Mayor Cummings stated it should be added to any promotional material. He explained the citizens of Oshkosh were paying for half of the fireworks. Council Member Allison-Aasby stated she had a positive conversation with Mr. Guenther. She explained she was not going to dwell on the past; although she had a number of statistics and figures along with relationship issues with a board member that 22 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 would support not having Sawdust Days this year, she had been assured by Mr. Guenther that they were going to great lengths to improve the event as he did not want to be associated with an event known as 'Dirtball Days'. She explained he had informed her he wanted the event to have the appeal, status and pride that it used have. She stated 20 years ago she had been impressed by the whole community's involvement in Sawdust Days. She explained the direction of the board had changed and they were willing to listen to citizens who would like to see more family friendly events. She stated Council was responsible for the citizens of Oshkosh, the visitors to the City and to City staff. She explained when it came to events that would endanger any of those three groups, Council needed to take a step back and ensure the event was headed in the right direction. She stated as of that morning she had been inclined to vote 'no' on the resolution, however, after speaking with Mr. Guenther about the change in direction for the event and what Chief Smith, Ray Mauer and Kathy Snell had added to the conversation, she had changed her mind and would support the event. Council Member Stepanek stated he would like to echo what Council Member Allison- Aasby had said. He explained he had been hesitant to vote to approve the event based on reports provided to Council in the past. He stated he believed with the new information Council had been provided and the comments by Chief Smith it appeared Sawdust Days was indeed moving in a new direction. He explained he appreciated how they had worked well this year with City staff and he felt comfortable giving them an opportunity to resolve their problems and move forward in a new direction. Council Member Palmeri stated she had also had a conversation with Mr. Guenther where she had an opportunity to talk at length about some of the changes the board had made. She explained she was proud to see all involved parties working together towards solutions. She stated it was also an opportunity for neighborhood associations to become involved and participate in fundraising. She stated taking that feedback to the board and extending the invitation could provide some goodwill and therefore she would be in support of the event. Council Member Herman stated he had been prepared to vote 'no . He explained for the six years he had been on Council there were never any changes related to the event. He stated City staff and Council had made many recommendations that were ignored until last year when the event became a disaster. He explained when changes were made improvements followed and he had witnessed that happen at EAA, Country USA, Rock USA and Lifest. He stated he had worked the events as a Sherriff's Deputy and parks 23 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 employee. He explained this was an opportunity for change for Sawdust Days and the new board members would be able to make a significant difference. He stated he would be supporting the event this year with the understanding that if the changes did not work, next year was not a guarantee. He explained he understood Ms. Schmidt was passionate and had been with the event for many years. He stated he hoped the best for the event this year and hoped citizens would attend who had not been in attendance recently due to concerns of safety at the event. Resolution 17-169 Authorize borrowing from Board of Commissioners of Public Land (BCPL) State Trust Fund Loan ($1,500,000) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (6) Allison-Aasby, Panske, Stepanek, Pech, Herman, Mayor Cummings Noes (1) Palmeri Council Member Palmeri stated she had questions related to the operationally functional versus competitive components. Mr. Rohloff questioned if she were referring to the loan itself. Council Member Palmeri stated on the background staff memo, it described a 15 year capital replacement program to ensure the facility continued to be operationally functional and competitive among convention meeting facilities. She explained Council had been provided an addendum that had a breakdown of phase one and phase two components to the $1.5 million loan. She stated she noted in phase two there was a reference to a high priority kitchen equipment replacement. She questioned why it would be listed in phase two if it was high priority and which items described were necessary to remain operationally functional and which were competitive components. Mr. Rohloff stated the phase two items were lower priority. He explained the reason the kitchen equipment was listed as high priority within phase two was in the 2009 renovation the kitchen equipment was not replaced. He stated if there were pieces of equipment that were in imminent danger of failing they would be high priority. He explained City staff was not aware of an individual piece that was failing although the equipment was over 30 years old. He stated they had increased the size of the freezer. 24 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Palmeri questioned which items listed in phase one and phase two were needed to remain operationally functional versus competitive. Mr. Rohloff stated it depended on the item. He explained in reference to the painting and wallcovering, it was part of the overall change with carpet replacement. He stated carpet replacement in the main ballroom had several tears and holes that had duct tape patches. He explained once a portion of carpet was removed it was necessary to replace other portions to maintain a common theme. He stated in regards to electrical updates, he had personally experienced electrical problems during a conference he had attended. He explained the audio-visual upgrades were necessary to keep up with the demands with new technology. He stated the hearing loop replacement was required once the carpeting was replaced. He explained the stacking chairs would be replaced and added to, and the hotel had agreed to fund half of the increase in chairs (200 out of 400 chairs). Council Member Palmeri stated the$1.5 loan had not been included in the CIP and would have a 4.5% interest rate, resulting in approximately $65,000 to $70,000 in interest. She questioned if that figure was correct. She explained the total could amount to the total of funds that could be lost through the elimination of the CDBG program. Mr. Rohloff stated by state law the City was not able to use room tax dollars for anything outside of their intended purpose. He explained this was an additional 2% that would be able to be used exclusively on debt service for a convention or visitor type of facility. He stated they were funding improvements that otherwise the City would not be able to do. Council Member Pech questioned if the funding source was a result of room tax dollars. Mr. Rohloff stated yes. He explained it was required by law that the City would not be able to have the additional 2% of room tax if the City did not have the convention center debt. Council Member Pech stated regarding operational versus competitive, a facility such as the convention center needed to remain operational in order to be competitive. He explained an item such as audio/visual upgrades would be both operational and competitive. He stated to be competitive it was necessary to address the operations as well as the overall physical appearance of the facility. He explained if a customer was presented with a choice between two facilities with comparable equipment it was likely 25 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 they would choose the facility that was updated and clean without holes in the carpet. He stated he believed operational and competitive went hand in hand. Mayor Cummings stated he believed one of the most visible signs of a'tired' location was carpeting that was worn. He explained that also presented a safety hazard. Trena Larson, Director of Finance, stated the amount of total estimated interest was approximately$467,000 over the life of the loan. Council Member Herman stated the City had refinanced several loans and taken steps to reduce interest rates on existing debt. He questioned if there would be the potential to refinance the loan in the future. Mr. Rohloff stated due to the revenue source for the loan being room tax there were not many options the City was able to use in regards to a loan,which was why the City sought out to use a state trust fund loan. He explained the City would like to solely use room tax dollar and avoid using general obligation funds. He stated Ms. Larson had worked with Ehlers and determined that although it was allowable through state law, Oshkosh would be the first municipality to propose using the state trust fund loan with room tax as the guarantee. He explained he believed it was a creative tool to fund items that needed to be funded by room tax dollars. Council Member Herman stated he agreed. He explained he understood the concern regarding the debt. He stated he believed the City would be able to refinance the loan in the future for a lower interest rate. Council Member Allison-Aasby questioned what other options there would be for funding. She stated she believed revenue or general obligation bonds would result in a lower interest rate, however, she did believed the dollar amount of the loan would be prohibitive. Mr. Rohloff stated the cost of issuance would be substantial enough to be cost prohibitive. He explained there would be no cost of issuance with the state trust fund loan. Council Member Allison-Aasby stated she agreed that the $465,000 in interest on a $1.5 million dollar loan was not ideal. She questioned if there was the possibility to refinance at a lower rate in the future or if the City would be locked in to the 4.5% rate for 10 years. 26 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Mr. Rohloff stated he believed the 4.5% interest rate would be historically low. He explained there were economic indicators of higher interest rates in the future. He stated in the first few years of the loan there would be minimal payments made to principal as the City paid off debt from the 2007. He explained the City was positioning itself to repay the loan on a quicker basis in addition to repaying the loan to the Community Foundation as there had not been significant progress made in that area. Council Member Allison-Aasby stated she did not disagree in regards to upgrades as she believed they were necessary. She explained she hoped the arena may bring new business to the convention center and having up to date technology would be necessary to host events. She stated she had concerns for the budget that prompted her questions. Mr. Rohloff stated in thinking long-term for the convention center, the facility was not presently in a condition that the City would be able to sell it. He explained if Council would like to consider selling the facility in the future it would need to be in a condition adequate to market and sell. He stated the renovations in the kitchen that had not been complete for 30 years was an example of the catch-up the City needed to do. He explained he had a conversation with Mr. Batley regarding a similar facility that was privately owned and operated. He stated he questioned how the similar facility was able to be operated privately without any public funds and the convention center could not. He explained Mr. Batley stated if the City was able to catch-up on the updates of the facility that had not taken place over the past 30 years it would change the dynamic. He stated his goal with the loan was to get the convention center in a position where it could be sellable. He explained in order for that to happen the City would need to maintain the facility and keep it in a sellable condition. Council Member Palmeri stated she had recently attended the convention center for a conference and did not feel as though it was a'fixer-upper' type building. She explained she understood there were some equipment needs to continue operations although she believed the total amount was beyond the scope of what the City should be taking on at this point. She stated should the City try to sell the facility down the road there may be a different 'on-trend' way of being competitive. She explained she would not support the resolution. Council Member Panske stated it was detailed in the items on phase one that there would be stacking chairs for a total of$170,000 and the subsequent resolution on the agenda was for banquet stacking chairs in the amount of $60,000. She questioned if it were for the same type of items. 27 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Mr. Rohloff stated there was an asterisk in the list of costs which indicated the dollar amount listed was based on estimates. He stated the City's purchaser, Holly Magrady, had found comparable chairs at a significantly lower price. He explained the $170,000 listed would be changed to the$58,000. He thanked Ms. Magrady for her work in finding comparable, possibly better, chairs at the much lower price. Council Member Panske questioned if the stacking chairs listed on phase one would then be the $58,000. Mr. Rohloff stated it would be approximately$60,000. He explained the reduction in cost would provide savings for later purchases. Resolution 17-170 Award Sid to MTS for Banquet Stacking Chairs for the Oshkosh Convention Center ($58,393.53) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (6) Allison-Aasby, Panske, Stepanek, Pech, Herman, Mayor Cummings Noes (1) Palmeri Resolution 17-171 Approve Initial Resolutions authorizing not exceeding $5,510,000 general obligation bonds of the City of Oshkosh MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Council Member Herman questioned if the bonds were for street construction. Trena Larson, Director of Finance, stated the bonds were for street construction and park improvements. Council Member Pech clarified that at the same time the City was taking on new debt they were paying off debt that was incurred between 10 and 20 years ago. Ms. Larson stated that was correct. 28 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Resolution 17-172 Approve Resolution directing the advertisement & sale of up to $5,510,000 aggregate principal amount of General Obligation Corporate Purpose Bonds, Series 2017-A, approximately $6,090,000 aggregate principal amount of General Obligation Promissory Notes, Series 2017-B, approximately$11,245,000 aggregate principal amount of Storm Water Utility Revenue Bonds, Series 2017, approximately $16,280,000 Sewer System Revenue Bonds, Series 2017 & approximately $9,570,000 Water System Revenue Bonds, Series 2017, of the City of Oshkosh, Winnebago County, Wisconsin MOTION: ADOPT (Pech; second, Allison-Aasby) CARRIED: Ayes (7) Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Herman, Mayor Cummings Council Member Pech read the purpose of each promissory note as detailed in the resolution. He explained Mr. Rohloff had shared with him that he had been approached by someone who stated they were glad that the City was addressing the City's storm water issues. He stated while there had been debt related discussion recently, the bonds were funding improvements within the community and would provide services that the Oshkosh citizens want, deserve and need. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Cummings reminded Council of the future workshop during the sustainability advisory board meeting on Monday, April 3rd. Mr. Rohloff stated the meeting was at 6:00 p.m. He explained he was looking forward to the presentation. Council Member Pech stated he had met with several students and they were highly involved and looking forward to presenting their topic to the sustainability advisory board and Council. Mr. Rohloff stated Council had been provided a copy of the renderings of the Jackson Street/Oregon Street Bridge that City staff had received. He presented images of the 29 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 different renderings. He explained there had been disappointment that there was not a ground level vantage point for the renderings. Mayor Cummings stated he had requested on several occasions that the DOT provide renderings that would show the bridge both from above the water from a boater's vantage point and what the shores of the Fox River may look like and how the bridge may be incorporated into that landscape. He explained the DOT had not provided what the City had asked for in order to make the multi-million dollar decision. He stated the bridge would remain in the middle of the City for the next 50-60 years and had the potential to become a focal point of the community. Council Member Herman stated even more important than aesthetics was the fact that the City would have to take ownership if a lift bridge was decided. He explained the City would be responsible for the maintenance and staff necessary for the lift, which was a significant responsibility. Council Member Palmeri stated there was an option to repair the existing bridge; not solely options for replacement. Mayor Cummings stated the repair option would have a 25 year lifespan and would remain the property of the DOT. Mr. Rohloff stated the maintenance on the lift bridge would be much more significant than the high level fixed bridge. He explained he had received feedback that individuals did not like the high level fixed bridge. He presented the rendering showing three flights of stairs leading up to the bridge surface, which was likely a height of 18 feet that would increase towards the middle of the bridge. He questioned if Council would like to see the vantage point from the grass area near the bottom of the bridge. Council Members Pech and Herman stated yes. Mr. Rohloff stated he would relay back to the DOT that the ground level view was what Council would like to see. Mayor Cummings stated the birds-eye view was not helpful; he would like to see it from the vantage point of a pedestrian or boater. 30 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Pech stated regardless of the choice the Council made the state would make the ultimate decision. He explained they would take Council's input into consideration although they may make an alternative decision. Mayor Cummings stated the City would be given a plain bridge. He explained anything the City wished to add to it would be paid for by the City. CITIZEN STATEMENTS TO COUNCIL There were no citizen statements to Council. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS Council Member Allison-Aasby stated she had received feedback from citizens regarding the special events discussion at the March 141h Council meeting. She explained any events that had been approved so far had been approved at 2016 rates. She stated City staff and Council needed to review the different formula options. She explained she believed anything Council had brought up two weeks ago, based on the way the discussion had been set up, would not have been well received. She stated she was anxious for work to begin on the topic. She explained there would be events that took place where there would not be any type of administrative charge when there should be and the City would not recoup its costs. She stated at bare minimum, because the City had police and fire in union contracts, they needed to examine the straight costs. She explained to not take any action would be irresponsible from a budgetary standpoint. She stated from a special events standpoint, to have significant increases when plans or contracts had already been developed was also not a fair solution. She explained she requested City staff to provide what the wages were with exact overtime. She stated the premiums for life insurance, workers compensation and unemployment insurance were based on total salary. She requested the respective increases with police and fire be provided. She stated it was important for Council to be aware of those costs for each special event that would be approved. She explained with the tone and environment of the previous Council meeting there was not a solution that would have been arrived at. Mr. Rohloff stated he would put the topic on an upcoming agenda to allow Council to have the more detailed information. 31 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Council Member Herman stated he believed Council needed to review the exact costs related to providing service to special events. He explained special event organizers needed to know exact costs to put their budgets together and the City needed to do the same. Council Member Palmeri stated when she had reviewed the fee structure of Oshkosh and several cities in and outside the state, a number of cities had online estimators that an event organizer could use. She explained in order to populate an estimator specific costs would need to be known. She stated she believed Council needed additional details to be able to further evaluate the concern. Council Member Allison-Aasby stated it was an area that had evolved over time. She explained it was important to receive input from City staff such as the fire department as there were times, due to covering additional areas related to special events, that there may not be an ambulance available when one was needed. She stated special event organizers needed to take that into consideration. She explained special events were a great stimulant to the local economy and businesses, however, there were resulting side effects that could occur that were not always in the best interest of the citizens paying taxes. She stated because nothing had been decided as of yet there would continue to be budget implications. She explained there were additional budget concerns that the City was facing, including the termination of the CDBG program, therefore some solution needed to be arrived at prior to the end of this year. She stated she hoped the special event organizers could respect that. Mayor Cummings stated he believed the City needed to consider if it would be able to sustain the high number of special events. He stated he believed they needed to analyze each new event on its own merits; was it good for the community, was it good for the reputation of the City, was it good for the citizens and can the City afford the event. Mr. Rohloff stated he would place the topic on the next Council agenda. Mayor Cummings thanked Oshkosh Media and City staff for the successful State of the City event. Council Member Herman stated it was the Th time he had attended the event and he believed it was most attendance he'd seen. He explained it was a great opportunity for 32 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 citizens to speak with City staff,boards and commission members and other community stakeholders. Mayor Cummings stated a benefit of the event was citizens were able to ask the correct City staff members questions and receive the answers immediately. CITY MANAGER ANNO UNCEMENT AND STATEMENTS Mr. Rohloff explained the City had construction materials tested throughout the season and the two engineering service agreements were related to that project. He stated the debris from the former Buckstaff property was nearly gone and the geopiers were in place. He explained there would be a ground breaking ceremony on Wednesday, March 291h at 3:00 p.m. followed by a celebration at Becket's. He stated it was encouraged to arrive early as there were nearly 100 people expected. He explained parking had been reserved on South Park and South Main Street. He stated early voting would continue through Friday, March 31St. He explained the Community Foundation would reimburse the City for materials related to Project Lake Fly. He presented a model of the blank lake fly that would be modified by artists for the fundraising effort. Mayor Cummings explained the City had received a $3,000 grant that paid for the fiberglass prototype. He stated it had been a privately funded project and he had worked at gaining sponsors from the community. He explained it was similar to the lion and nutcracker projects although it was far more affordable. Council Member Pech stated it was a unique project to Oshkosh and had been completed without any public funds. He explained it was an additional way to put Oshkosh on the map as a forward looking community. 33 PROCEEDINGS OF THE COMMON COUNCIL—MARCH 28, 2017 Mayor Cummings explained lake flies were an important part of the local ecosystem and helped support the various fishing tournaments, sturgeon spearing and bird migrations that attracted visitors to the City. MOTION: ADJOURN (Panske; second, Palmeri) CARRIED: VOICE VOTE The meeting adjourned at 8:14 p.m. PAMELA R. UBRIG CITY CLERK 34