HomeMy WebLinkAbout13. 17-209APRIL 25, 2017 17-209 RESOLUTION
(CARRIED 7-0 LOST LAID OVER WITHDRAWN )
PURPOSE: AWARD SID TO OFFICE TECHNOLOGY GROUP FOR VIDEO
CONFERENCING EQUIPMENT FOR THE FIRE DEPARTMENT
($71,370.64)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the City of Oshkosh has heretofore advertised for bids for the purchase
of video conferencing equipment for the Fire Department; and
WHEREAS, upon the opening and tabulation of bids, it appears that the following is
the most advantageous bid:
THE OFFICE TECHNOLOGY GROUP
731 W. Glendale Ave.
Appleton, WI 54914
Total Sid: $71,370.64
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the said bid is hereby accepted and the proper City officials are hereby
authorized and directed to enter into an appropriate agreement for the purpose of same, all
according to plans, specifications, and bid on file. Money for this purpose is hereby
appropriated from:
Acct. No. 235-0230-6550-20569 EMS Fire Grant — Minor Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: April 13, 2017
RE: Award Bid to Office Technology Group for Video Conferencing Equipment for the Fire
Department ($71,370.64)
BACKGROUND
At their June 14, 2016 meeting the Common Council accepted a Department of Homeland Security grant
to enhance the Fire Department's video conferencing equipment to improve their training capabilities
and minimize training costs. The total cost of this project would not exceed $199,999.00. Acceptance of
the grant also approved a 10% local cost share not to exceed $18,181.00. The remaining costs of the project
would be funded by the grant. This project will include video conferencing equipment (video monitors,
cameras, soundbars, computer equipment, microphones, etc.) and audio/visual work stations.
ANALYSIS
Working in conjunction with the Fire and IT staff, Purchasing reviewed and prepared bid specifications
for the video conferencing equipment. The bid was sent to known video equipment vendors. Bids were
due April 12, 2017. The bid tab is attached. Staff review of the bids concluded the low bid from Office
Technology Group met the minimum bid specifications.
FISCAL IMPACT
The total fiscal impact of this bid is $71,370.64. All costs for this project will be charged to A/N#: 235-
0230-6550-20569. Once all costs for this project are received the City will fund the 10% local share cost
between the Fire Department's Operating Budget, the Haz-Mat Fund, and the Emergency Medical
Assistance Fund.
RECOMMENDATION
Purchasing recommends the Common Council award this bid to Office Technology Group for $71,370.64.
Respectfully Submitted,
M
Jon G. Urben, General Services Manager
Approved:
Mark A. Rohloff, City Manager
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
BID TABULATION SHEET
VIDEO CONFERENCING EQUIPMENT
FOR THE CITY OF OSHKOSH FIRE DEPARTMENT
BIDS DUE APRIL 12, 2017
VENDOR INFORMATION
BID
DELIVERY
TERM
Zones, Inc
110215th Street SW
$81,087.40
30 Days ARO
Net 30
Suite 102
Auburn WA 98001
The Office Technology Group
731 W Glendale Ave
$71,370.64 V
14 Days ARO
Net 30
Appleton WI 54914
National TEK Services Inc
PO Box 6
$84,130.00
3 -10 Days ARO
Net 15
Libertyville IL 60048
TKK Electronics
117 W Walker Street #24
$73,651.00
30 Days ARO
Net 30
Milwaukee WI 53204
ACP (Arlington Computer Products)
851 Commerce Court
$86,190.00
14 Days ARO
Net 30
Buffalo Grove IL 60089
Howard Technology Solutions
PO Box 1590
$91,400.00
10 -14 Days ARO
Net 30
Laurel MS 39441
CompView
1410 Energy Park Drive Suite 16
$82,842.01
14 Days ARO
Net 20
St Paul MN 55108
Tierney Brothers Inc
1771 Energy Park Drive Suite 100
$89,266.55
14 Days ARO
Net 30
St Paul MN 55108