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HomeMy WebLinkAbout03. Council Minutes PROCEEDINGS OF THE COMMON COUNCIL CITY OF OSHKOSH, WISCONSIN FEBRUARY 28, 2017 REGULAR MEETING held Tuesday, February 28,2017, at 6:00 p.m. in Council Chambers, City Hall Mayor Cummings presided. PRESENT: Council Members Lori Palmeri, Steven Herman, Deb Allison-Aasby, Caroline Panske, Benjamin Stepanek, Tom Pech Jr. and Mayor Steve Cummings ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Palmeri read the Invocation. The Pledge of Allegiance was led by Nikki Griesbach and Ally Pamenter from Jefferson Elementary School; and, Shaun Gavin and Samantha Schlaeger from Smith Elementary School. INTRODUCTION OF CITY STAFF Mr. Rohloff explained Elizabeth Williams had been promoted to the position of planner. He stated she was born and raised in Oshkosh, graduated from UW Oshkosh and interned with the City. He explained she had moved from assistant to associate planner and recently accepted the position of planner. He stated she had worked closely with the neighborhood associations and had become active in plan commission meetings. Council Member Pech questioned who would fill Ms. William's position. Mr. Rohloff stated the individual would be introduced to Council at a future meeting. PRESENTATION Shelly Reinke, program director for Greater Oshkosh Healthy Neighborhoods Initiative (GO-HNI) introduced Melody Wollangk,board chair for GO-HNI. She explained in 2016 1 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 they had provided support to the 13 recognized neighborhood associations and during that time 18 community building and engagement events were held. She stated two Oshkosh residents had participated in regional neighborhood leadership training. She explained the training was created by several partners including Neighborhood Partners from the Fox Cities, Goodwill of northcentral Wisconsin, Winnebago County, UW extension, East Central Wisconsin Regional Plan Commission, Stronger Together Fox Valley, the City of Oshkosh and GO-HNI. She stated residents from six neighborhoods that spanned from Oshkosh to Appleton, Neenah and Menasha came together for a four part training series where they learned the fundamentals of neighborhood leadership. She explained session topics included relationship building, leading yourself and others, asset mapping and action planning. She stated they hoped to make it an annual event and offer supplemental training quarterly. Council Member Panske questioned if there was a cost associated with attending the training session. Ms. Reinke stated there was no cost to the participants. She explained the group of partners covered the cost and provided skills and services in kind to be able to provide the opportunity in the region. She stated there had been 4,081 volunteer hours invested which equated to approximately $91,000 and just under $10,000 in community building and engagement were invested. She explained more than $2,000 of in kind donations had been contributed resulting in $102,787 in added value created in Oshkosh neighborhoods in 2016. She stated in October of 2016 they acquired their first real estate development project with a property in the Menominee South neighborhood at 561 Bowen Street. She explained the anticipated outcomes for the completed project include a renovated interior and exterior, a decreased vacancy rate in the neighborhood, increased home ownership, improve physical conditions and stabilize or increase the surrounding property values. She stated the property occupied a visible location and they hoped it would inspire confidence in the neighborhood after the project was complete. Council Member Herman questioned what the state of the property was prior to acquisition. Ms. Reinke stated it had been foreclosed during the summer and GO-HNI had been able to acquire it through the Fannie Mae program. She explained in 2016 they raised over $58,000 in private/public funding for Oshkosh neighborhoods with partners such as the 2 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 City of Oshkosh, Aurora Health Care, Bemis, Wisconsin Public Service Foundation, The Waters and the John E. Kuenzl Foundation along with individual donors. She stated the 2016 budget had been approximately 3/41h public funding and 1/4th private funding and she anticipated that percentage to inverse over the next two years. She explained Beautify Oshkosh- Create a Warm Welcome with Curb Appeal was an event scheduled for April 29, 2017. She stated Melinda Meyers, a nationally known gardening expert, author and television personality had created a custom presentation for Oshkosh based on curb appeal and would be at the Best Western from 8:30 a.m. until 11:30 a.m. on the day of the event. She explained they anticipated over 200 homeowners and gardening enthusiasts to attend. She stated tickets were $20 and were available through GO-HNI. She explained goals for 2017 included organizing at least two new neighborhood associations, rehab and sell 561 Bowen Street, acquire two additional real estate development projects, provide resident leadership training opportunities to a minimum of 2 Oshkosh residents, sponsor a minimum of 15 community building events, invest 4,5000 volunteer hours on behalf of neighborhoods and create $200,000 of added value in Oshkosh neighborhoods. Council Member Palmeri questioned where the two acquisitions planned for 2017 would be located within the City. Ms. Reinke stated the board had created a ten year targeted area map that encompassed most of the areas the current neighborhood associations were in. She explained properties that were within neighborhood associations would take priority as well as items such as visibility of the project and the ability to positively impact the neighborhood. She stated they would focus on selling the rehabilitation development to owner occupants. Council Member Palmeri asked for an explanation of the process of forming a neighborhood association. Ms. Reinke stated any interested individuals would be able to contact her directly. She recommended they have 3-5 people in the neighborhood that support the idea of an association and willing to work to establish a mission statement, organizing rules and boundaries. She stated she would work with the interested individuals and invite the greater neighborhood to a meeting to learn about the potential association and vote on whether or not to establish one. 3 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Council Member Palmeri questioned where GO-HNI was related to the market analysis that had been discussed in 2016. Ms. Reinke stated they had partnered with the planning department to utilize assessor's data to determine what the average sale price had been for a particular neighborhood. She explained they would pinpoint on a map where a particular property was and extend out approximately 3 blocks to determine the average property value, home ownership percentage and sale price. She stated the target was for the sale of an acquired property was 10 to 20 percent above that average assessed value. RECOGNITION OF SERGEANT MATT HARRIS FOR SPECIAL EVENTS Mr. Rohloff explained Sergeant Harris had been the special events officer for several years and recently taken on additional responsibilities. Dean Smith, Chief of Police, stated Sergeant Harris was well known within the community. He explained he had been the officer responsible for coordinating special event activities for the last seven years. He stated he put forth tremendous effort and energy before, during and after an event. He explained he had excellent attention to detail and the safety and success of City events could be largely attributed to his hard work. He stated Sergeant Harris would continue to assume additional responsibilities and grow within the police department. Council Member Pech stated the amount of work Sergeant Harris had done was remarkable. He explained he had worked with Sergeant Harris in the past as an event coordinator and believed he made the events better and safer. He stated he had helped to make Oshkosh'Event City'. CITIZEN STATEMENTS Bernard Goyke, 3388 Harbor Bay Road, stated he had a recent conversation with Jim Collins about parking on Harbor Bay Road that was not restricted under current rules. He explained Harbor Bay Road was twenty feet wide and had become a high traffic area. He stated he had received opposition to his suggestion of modifying the parking during a recent advisory board meeting. He explained the opposition was that there was a fire hydrant and water main on the west side of the street. He stated nearby streets were 4 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 regulated with no parking at night and no parking on one side of the street. He explained there was less room on the road in the winter when snowbanks covered the edges of the road. He stated he believed parking on Harbor Bay Road created a hazard. He explained the road had heavy foot traffic although it did not have sidewalks. He stated there were regulations in place that established a minimum of 15 feet of clearance while his property only had 13 feet of clearance. Tim Ernst, 23 E. Melvin Avenue, stated he was present to represent the Oshkosh Renter's Coalition (ORC). He explained ORC provided information and resources to renters in the community to make them aware of the full scope of their rights. He stated they had met with opposition both online and in person as a result of their stance on renter's rights. He explained he believed ORC was gaining ground within the community. He stated as of yet ORC had not heard any direct response from opponents of the inspection ordinance. He explained landlords continued to repeat the same claims without clarification or supporting information. He stated he believed there should be meaningful and factual engagement between individuals on both sides of the issue. He explained ORC maintained that the inspection ordinance was in the best interest of tenants in the community. He stated meetings had happened between ORC and landlords in the City and an area of agreement was that the rollout of the inspection program should be as smooth as possible. He requested the City provide guidelines for both tenants and landlords for the process before, during and after the inspection process. He explained ORC believed the scope of the inspection needed to be made clear and limited in focus to the suitability of the dwelling. He stated the inspection should focus on health and safety items and not the private affairs of the tenant. He explained ORC would continue to support and assist tenants in the community and help to counter the spread of misinformation. CONSENT AGENDA Report of Bills by the Finance Director Receipt & Filing of Common Council Minutes from January 24th, 301h & February 141h & 21st, 2017 Receipt of Claims filed with the City's Insurance Company: A) Julie Mayer for alleged damages to her vehicle from hitting a rock 5 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Resolution 17-66 Award Bid to JKS of Wisconsin, Inc. d/b/a ServiceMaster Building Maintenance for Cleaning Services for GO Transit 2017-2019 ($77,040.00) Resolution 17-67 Award Bid to BYCO Inc. for Flooring Replacement for the Oshkosh Public Library ($26,965.00) Resolution 17-68 Award Bid for Public Works Contract No. 17-07 to Michels Civil — a Division of Michels Corporation for South Park Basin Retrofit ($2,903,967.86) Resolution 17-69 Approve Engineering Services Agreement with AECOM Technical Services, Inc. for Construction-Related Services for Contract No. 17-07/ South Park Basin Retrofit ($482,663.00) Resolution 17-70 Award Bid for Public Works Contract No. 17-04 to Carl Bowers & Sons Construction Co., Inc. for Paving, Sidewalk, Driveway, & Utilities / First Local Street Concrete Paving Program (Near East Side) ($4,053,058.15) Resolution 17-71 Approve Engineering Services Agreement with CH2M HILL Engineers,Inc. for Phosphorus Preliminary Compliance Alternatives Plan ($249,805.00) Resolution 17-72 Approve Amendment No. 1 to Professional Services - Agreement with AECOM Technical Services, Inc. for Environmental & Engineering Services Related to the former Kienast & Paulus Quarries (+$23,770.00) Resolution 17-73 Approve Change Order No. 1 for Public Works Contract No. 15-09 Aviation Business Park (+$109,617.58) Resolution 17-74 Approve Special Event — Winnebago Audubon Society & Oshkosh Bird Fest Committee to utilize Menominee Park for the Oshkosh Bird Fest/May 6, 2017 6 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Resolution 17-75 Approve Special Event — Houge's Bar to utilize Menominee Park Millers Bay for the Houge's Walleye Warm Up /May 27, 2017 Resolution 17-76 Approve Special Event — Catamaran Racing Association of Wisconsin Inc. to utilize Menominee Park Near the Beach House & Lake Shore Drive for the Crazy Cats Sailboat Regatta/July 6, 7, 8, & 9, 2017 Resolution 17-77 Approve Special Event — Robert Frost to utilize Menominee Park & City streets for the Robert—Karen Frost Wedding/July 22, 2017 Resolution 17-78 Approve Special Event — Vietnam Veterans of America Chapter 437 to utilize South Park War Memorial for the POW MIA Remembrance Ceremony/ September 16, 2017 Resolution 17-79 Approve Waiver for Cavanaugh's Carriages to allow horses in the City through December 31, 2017 Resolution 17-80 Disallow of Claim by Ross & Chloe Wandschneider Resolution 17-81 Approve Special Class "B" Licenses, Operator & Taxi-Cab Driver Licenses MOTION: ADOPT CONSENT AGENDA (Herman; second, Panske) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings ACTION TAKEN ON ORDINANCES AND RESOLUTIONS Ordinance 17-82 Repeal & Recreate Chapter 2 of the City of Oshkosh Municipal Code Pertaining to Administration&Article I Division 2 of Chapter 16 of the City to Oshkosh Municipal Code Pertaining to Antidiscrimination in Housing MOTION: ADOPT (Pech; second, Stepanek) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings 7 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Council Member Stepanek commended Ms. Lorenson for her efforts related to the updates to the municipal code pertaining to antidiscrimination in housing. He explained the updates brought the City up to the state standards while protecting the transgender community in housing. Council Member Palmeri questioned the status of the fair housing commission. Ms. Lorenson stated there was a commission in place, however, they had not received any filings for a number of years. She explained the commission would need to remain in place as the gender protection would not be covered under the state agreement. Ordinance 17-83 Repeal & Recreate Chapter 26 Trees & Vegetation of the City Of Oshkosh Municipal Code (Advisory Parks Board Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Ordinance 17-84 Approve Rezoning 900 North Koeller Street from SMU Suburban Mixed Use District to SMU-PD Suburban Mixed Use District with Planned Development Overlay (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Ordinance 17-85 Approve Rezoning 1218 & 1226 Witzel Avenue from UMU Urban Mixed Use District & SR-5 Single Family Residential 5 District to UMU PD Urban Mixed Use District with Planned Development Overlay (Plan Commission Recommends Approval) FIRST READING; LAID OVER UNDER THE RULES Ordinance 17-86 Amend Section 8-1.1(B)Hotel&Motel Room Tax to Clarify Ordinance Pertaining to Convention Center Debt !Staff >?,,,,,,,rmends Waiving the Rules & Adopting o FIRST READING; LAID OVER UNDER THE RULES 8 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Resolution 17-87 Amend 2047 Capital i,,,,,,,,,r.,,, ent Pfeg,,.,,,, +„ Tr,,,,,, Available P, liE LaR�L7 State T,ust Fund Loan ($1, WITHDRAWN BY STAFF Resolution 17-88 Awafd Bid toN4aEEeS Coi m,,,,Eia Trtefiefs !HE. fAfCafpeT Ref)IaE!„m.nt, Faith T^^�gies !HE. fef QeE.t„iE l T Tr.gfad s R_ (lMR Glass & PaiRt feif PaiR ;,,n & T allEey iRg Tm-.rl.v.,ments fee the Oshkosh (,,,went,, Centel ($342,767.00) WITHDRAWN BY STAFF Resolution 17-89 Approve Installation of New Sidewalk on North Koeller Street from Lombard Avenue South to existing Sidewalk & Beech Street from Viola Avenue to Stillwell Avenue MOTION: ADOPT (Herman; second, Allison-Aasby) MOTION: DIVIDE RESOLUTION: A) N. KOELLER STREET B) BEECH STREET (Herman) Council Member Herman withdrew his motion to divide resolution 17-89. MOTION: AMEND RESOLUTION TO DELETE WEST SIDE OF BEECH STREET FROM 25'NORTH OF VIOLA AVENUE TO 60'SOUTH OF STILLWELL AVENUE (Pech; second, Herman) CARRIED: Ayes (6) Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Noes (1) Palmeri VOTE ON AMENDED RESOLUTION CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Heather Klauer, 1791 Beech Street, stated she was one of the five property owners that would be affected by proposed sidewalk installation. She provided Council with photographs of the neighborhood that will remain on file in the City Clerk's office. She stated the photographs display the arborvitae trees that would be affected by the 9 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 proposed sidewalk installation. She stated she valued the privacy and natural appeal of the arborvitaes. She explained there was not much pedestrian or vehicle traffic and the sidewalk on the eastside of the street was sufficient. She stated she had conversations with her neighbors who agreed and did not want the sidewalks installed. She explained she had researched Council minutes from December 13, 2016 and had determined Council had voted against sidewalk installation on a similar project due to trees and natural aesthetics of the Bay Shore Drive neighborhood. She stated she believed destroying the arborvitae would also destroy the property value of the neighborhood. She explained there was significant wildlife that depended on the present natural environment. Council Member Palmeri stated she wanted to clarify that the other six members of Council had voted against the sidewalk installation on Bay Shore Drive while she had voted for it. Ms. Klauer apologized for misspeaking. She thanked Council Member Palmeri for directing her to the minutes. Cliff Moll, 1941 Beech Street, provided Council with additional photographs that will remain on file in the City Clerk's office. He stated there was not significant foot traffic on Beech Street and he believed the sidewalk on the eastside of the street would accommodate anyone who wished to walk. He explained the small amount of foot traffic would not justify the cost of sidewalk installation. He stated the natural aesthetic of the neighborhood would be ruined by sidewalk installation. He explained the hedges were not only beautiful but offered a form of privacy in the middle of the City. He stated the arborvitae were too large to move and removing them would reduce property value. He questioned if the arborvitae would be removed who would pay for that service. Mr. Rabe stated the home owner would be responsible for the costs associated with the sidewalk. Mr. Moll stated he had received a quote of$100 to remove a shrub. He explained he was concerned of the cost implications of removing large arborvitae. He stated he believed there were other locations in Oshkosh where sidewalk installation would be more appropriate such as Jackson Street. He explained in summation the reasons he opposed sidewalk installation were the aesthetics of the neighborhood would be ruined, privacy would be disturbed, decreased property values and the cost implications of the project. 10 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Phil Clayton, 1981 Beech Street, stated he agreed with the statements of his neighbors. He explained he appreciated the quiet and private aspect of the street and did not believe there was a need for additional sidewalks. Lynn Resop, 1921 Beech Street, stated he agreed with the statements of his neighbors. He explained he had purchased his property over 20 years ago because of the 30 arborvitae on the front of the property. He stated to replace the arborvitae would cost approximately$4,500 which did not include the cost of removal. He explained he did not believe there was a need for an additional sidewalk. Gary Garbe, 1841 Beech Street, stated he owned two lots on Beech Street and there was not much room for plowing snow in the present conditions and adding sidewalk would make it even more difficult. He explained a sidewalk would also take away from the beauty of the area. Council Member Pech explained he had lived close to the Beech Street area for nearly 30 years and believed the existing sidewalk conditions were adequate. Council Member Herman questioned if there had been a citizen request for the proposed sidewalk. Mr. Rabe stated not that he recalled receiving. Council Member Herman explained he believed it was important to receive citizen feedback and reflect on what was best for the neighborhood and agreed with Council Member Pech. Resolution 17-90 Approve Tax Increment District No. 31 Project Plan; Designate Tax Increment District No. 31 Boundaries; Create Tax Increment District No. 31 Buckstaff Redevelopment (Plan Commission Recommends Approval) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Council Member Pech explained the arena would be privately funded and no City tax dollars would be used in the project. He stated the Tax Increment District (TIF) was 11 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 designed as a pay-go TIF where the City would not invest any funds and the developer would cover all costs for the improvements the City was putting in. Allen Davis, Director of Community Development, stated that was correct. He explained the pay-go TIF would repay the developer for public and site improvements necessary to bring property to a buildable condition. Council Member Pech stated although the TIF would pay for the public and site improvements the 18 million dollar development would provide the TIF with its tax income along with providing significant benefit to the community. He explained it essentially would pay for itself. He stated the exposure to the taxpayers was minimal at worst and zero at best. Mr. Davis stated that was correct. Council Member Herman stated he was aware the City had applied for and received grants to aid in the cost of site preparation. He questioned if there would be grants the City would be able to seek out in the future. Mr. Davis stated there was one grant application pending. He explained once the building was complete the City would not be eligible to apply for additional grants for the Buckstaff site. He stated the City would be able to apply for grants for different blighted locations. Council Member Herman questioned if the TIF encompassed the area from 111h Avenue to South Park Avenue and not the entirety of the Sawdust District. Mr. Davis stated that was correct. Council Member Herman questioned how future TIFs would function in the area. Mr. Davis stated they would be able to create a separate TIF or expand the existing one. Council Member Palmeri asked for an explanation of the potential for special assessments adjacent to the TIF district. 12 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Mr. Davis stated it was possible that special assessments could occur. He stated survey and project design would need to occur first and would then be presented to Council for decision. Council Member Herman stated that without a TIF the project would not be able to move forward. Mr. Davis stated that was correct. Resolution 17-91 Approve Development Agreement with Fox Valley Pro Basketball, Inc.; Proposed Multi-Purpose Arena at 1212 South Main Street MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Jason White, 1204 Fairfax Street, stated he had asked a team member to research the traffic count by the Buckstaff property. He explained there were approximately 9,900 cars that passed by Buckstaff in a given day. He stated the passengers within those cars likely included existing influential community members as well as potential community members. He explained passing Buckstaff in its present condition did not result in a positive impression of the City. He stated with the development of the arena the site would go from a symbol of decay to a symbol of hope and life. He explained the project had received support across many different areas of the community. He stated they had over 100 community members attend a neighborhood open house. He explained without the arena it would be difficult to attract and retain other businesses to revitalize the Sawdust District. He thanked Council for their support. Wendy Hielsberg, Director of the Oshkosh Convention & Visitors Bureau, stated the arena project was one of the most exciting things to happen to Oshkosh in many years. She explained the arena would bring jobs to the City and attract individuals from all over the state to attend the multiple types of events that could occur at the arena. She stated the venue would be used by the Bucks from November through March and during the off season the facility would be able to be used for endless opportunities and would provide Oshkosh an additional niche for tourism. She explained the team players would live in the community and add to the diversity of the City. She stated the existing 13 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 property was an eyesore. She explained achieving the D-League contract was a source of community pride and thanked Council for supporting the project. Bill Wyman, 1373 Waugoo Avenue, President of the Oshkosh Area Community Foundation, stated the community had experienced a great deal of change over the last 30 years. He explained the City had worked to take over blighted areas and turn them into something progressive and commended Council for their efforts. Zach Clark, 406 E. Irving Avenue, stated he was a partner with Fifth Ward Brewing Company located at 1009 South Main Street. He explained purchasing the property had been a calculated risk and they were excited to see the arena project and the energy it would bring to the area. Council Member Pech stated the energy that was brought to the project was amazing. He explained he had heard it mentioned by several individuals within the community that Oshkosh was at a tipping point. He stated Oshkosh had already 'tipped over' due to efforts of the Council and City staff to become a progressive, leading municipality within Wisconsin. He explained it was projects such as the arena that moved Oshkosh forward. He stated he had a conversation with a friend who had not lived in Oshkosh for decades and upon returning told him Oshkosh had never looked better and the future looked bright. Mayor Cummings stated Oshkosh was in the spotlight and many different municipalities had reached out to inquire about the many different projects had initiated including the arena and the rental inspection ordinance. He explained the City had become a role model for communities throughout the state. He stated Oshkosh had become progressive and dynamic. Council Member Palmeri stated she believed the project was a good example of what TIF districts should be used for. She asked for an explanation of the 2.5 million dollars in development interest that was part of the listed costs. Mr. Davis stated the developer would provide cash up front for the project and it would take the City a number of years to repay the public improvement and site preparation portion. He explained an interest rate was negotiated and the 2.5 million was submitted as an estimate of cost as it was undetermined exactly how long it would take to repay. 14 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Council Member Palmeri questioned if the City was locked in to the five percent interest rate. Mr. Davis stated that was correct. Resolution 17-92 Approve Repayment Terms for TIF #25 City Center Hotel Rehabilitation to repay TIF #17 City Center Redevelopment For Public Improvements Already Completed, prior to Anticipated closure of TIF #17 in 2028 ($1,343,000.00) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Council Member Pech asked for an explanation of the TIF. Allen Davis, Director of Community Development, stated TIF 25 was related to the City Center Hotel rehabilitation and TIF 17 was related to the City Center redevelopment for public improvements. He explained at the time TIF 25 was not funded by the developer and required City funds. He stated instead of borrowing the money and incurring an interest cost the City utilized the cash balance in TIF 17 to pay the contractors for the hotel rehabilitation knowing that in the future TIF 25 would have funds to repay TIF 17. Council Member Pech stated the City utilized investment returns to re-invest and build the community. Mr. Davis stated that was correct. Council Member Palmeri stated it was her understanding that TIF 17 would be terminated in 2028 and TIF 25 may require an advance from another source in 2028 before termination in 2032. She questioned if that meant there would be a four year gap the City would need to cover. Mr. Davis stated that was correct. He explained it was possible the gap would be covered utilizing existing funds in a different TIF. 15 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Council Member Palmeri stated it was possible the arena area TIF may be able to cover the gap. Mr. Davis stated he was cautiously optimistic of that possibility; he believed the TIF would have a nice cash value by 2028. COUNCIL DISCUSSION, DIRECTION TO CITY MANAGER &FUTURE AGENDA ITEMS Mayor Cummings stated there were no future workshops scheduled at this time. He explained there would be a discussion regarding charges for extraordinary services for special events at the March 141h Council meeting. He stated there had been a listening session that resulted in good dialogue. He explained he had read an article that listed the heaviest drinking cities in the country and Oshkosh had ranked number two. He stated that while the City continued to move forward and make progress he did not believe the community would want to be known as the second heaviest drinking city in the country. He explained he believed the special event policy should be reviewed and two price lists created; one for events with no alcohol and one for events that served alcohol. He stated he believed Chief Smith would agree that events with alcohol caused the most problems for the police and fire departments. He explained he believed the City needed to take a serious look at event policy. Council Member Herman stated although several Council Members were in attendance at the listening session some were not. He questioned if minutes or a synopsis would be made available. He stated he had been informed that there were a number of contentious moments during the meeting. Mr. Rohloff stated although they had not taken minutes of the meeting they would be able to encapsulate many of the comments that were made. He explained he believed although there was some disagreement individuals expressed their opinions in a civil manner. He stated there was a variety of groups represented including large 'for-profit' groups to small non-profit groups. He explained City staff planned to address policy options for Council to consider based on the comments at the listening session. Council Member Pech stated he had attended the listening session and thought it had been a positive experience. He explained he did not believe contentious was the correct word to describe the dialogue; he believed many individuals in attendance were 16 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 passionate about their organizations. He stated he believed City staff had done well explaining the fees and addressing the misinformation that had been circulated especially the 10 percent administrative fee. He explained the fee would not result in 3.5 million dollars; the incorrect figure that was being circulated. He stated he believed the most positive outcome from the meeting was that the true costs and facts were presented and explained in an effort to counter the misinformation. He explained many event organizers in attendance expressed an interest in forming a group to have discussions with the City regarding event policy. Council Member Allison-Aasby stated as Council moved forward with discussions related to event policy it was important to involve the Convention and Visitors Bureau (CVS). Mr. Rohloff stated during the listening session it had been discussed that if the City were to review each component of the fee structure and the City costs it would be beneficial to have a group of stakeholders in special events involved. He explained the CVS would be a great asset to that group. Council Member Allison-Aasby stated she believed it was important for event organizers to understand that there was a limit to the amount of City staff the police and fire departments were able to hire. She explained private security was not necessarily a viable option as it may present problems to have individuals with guns patrolling events. She stated due to incidents that had occurred in the past it was necessary to rely on the presence of trained law enforcement officers. She explained the City would need to balance the different types of events and remain cautious to avoid becoming a sales prevention for the CVS. She stated it was a delicate balance. Council Member Palmeri stated she had been in attendance and believed there had been some tense undercurrents to the discussion that were handled well by City staff. She explained she believed it was a healthy discussion and City staff had been prepared and receptive to ideas. She stated she would encourage other individuals such as event attendees to voice their opinions as well. Mayor Cummings stated there would be an update regarding commission discussion of an alternative for the Jackson/Oregon Street Bridge during the March 281h Council meeting. 17 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Mr. Rohloff stated City staff had received feedback from Council and several boards and commissions that they would like to see a rendering of the project to get an idea of obstructions and appearance. He explained Mr. Rabe had requested a rendering from the Department of Transportation(DOT) and the project would be discussed at the March 281h Council meeting assuming the DOT was able to provide the rendering on time. Mayor Cummings stated the DOT had been agreeable to the idea of providing a drawing. Mr. Rabe stated the DOT had concerns about maintaining the project schedule. He explained they understood that Council and City staff were not able to make a recommendation without seeing a visual representation. He stated the rendering should be available the week prior to the March 281h Council meeting. CITIZEN STATEMENTS TO COUNCIL Patricia Diener, 1316 Broad Street, stated her husband used an electric wheelchair and she had concerns with sidewalks on Tennessee Avenue. She explained she was aware of several handicapped individuals in the area who used the sidewalks to travel and believed repairs were necessary. CO UNCIL MEMBER ANNO UNCEMENTS & STATEMENTS Council Member Stepanek stated in September there had been general direction to Council to begin a diversity committee. He explained at that time it was decided City staff would put suggestions together and provide it to Council. He stated there had been a number of significant items on the Council agendas since that time and the diversity committee discussion had not moved forward. He explained he would like to place the topic back on the agenda to revitalize efforts for the process of forming a diversity committee. Mr. Rohloff stated City staff had not moved forward with the diversity committee process as Council had directed City staff to review the existing boards and commissions therefore he had paused adding an additional commission prior to the completion of the review. He explained if Council would prefer the diversity committee to be considered separately City staff would be able to do so. He explained he would put the topic on the next Council meeting agenda to allow Council to provide direction. 18 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Council Member Pech stated the annual Guns 'n' Hoses event would take place Saturday March 4, 2017 at 3:00 p.m. at the 201h street YMCA and encouraged everyone to attend. CITY MANAGER ANNO UNCEMENT AND STATEMENTS Mr. Rohloff stated the 2017 pickup truck for the Oshkosh Public Museum had been purchased through the cooperative purchase agreement with the State. He explained there were no additional updates related to the Buckstaff demolition project. He stated the engineering services agreement with CH2M HILL Engineers was for the control systems at the Snell Road West pump station. Mr. Rabe stated the control system would allow the operators at the wastewater treatment plant to monitor the function of the pump station and address any issues. He explained it would provide remote access and control. Council Member Panske questioned if it was an annual cost or a one-time set up. Mr. Rabe stated it was a one-time modification to the system control software to allow controls to be added for the pump station. Mr. Rohloff stated it was for the new pump station that had been installed. Council Member Palmeri stated that the modification would add to the City's resiliency in the event of an emergency situation. Mr. Rabe stated there were only two public works facilities within the City that were staffed 24 hours a day 365 days a year; the wastewater treatment plant and the water filtration plant. He explained if something were to happen at any pump station an operator would be able to see the alarm and address the situation. Mr. Rohloff stated many communities he had worked for in the past had a red light that would alert if there was a problem. He explained a police officer or a citizen would have to notice the red light flashing and notify the public works department. He stated with the modification to the controls the notification of a problem would be immediate. Council Member Herman asked for an explanation of the removal of the road reconstruction of W. 121h Avenue from Main Street to Nebraska from the Buckstaff plans. 19 PROCEEDINGS OF THE COMMON COUNCIL—FEBRUARY 28, 2017 Mr. Rohloff stated the initial engineering work had indicated that sewer work was needed on 121h Avenue. He explained further review showed City staff would be able to avoid sewer reconstruction by having the sewer flow two ways and would save the City approximately$800,000. He stated the Three Waves Health Clinic had reported a savings from all participating agencies including Winnebago County, Oshkosh Area School District and the City of Oshkosh of $500,000 for the first full calendar year of operation. He explained usage by City employees had increased 92% and it was becoming part of their healthcare habit. He stated the City's portion of the savings was over $80,000. Council Member Palmeri questioned if the City were to explore an option of self- insurance for the City during the next budget period, what implications that would have on the clinic. Mr. Rohloff stated it would not have an impact on the clinic. Council Member Pech stated the clinic was a joint effort with the City of Oshkosh, Winnebago County and the Oshkosh Area School District. He explained the City was one of the first municipalities to establish this type of partnership and the cost savings had significant implications. Mr. Rohloff stated in an article he read it stated only 9% of municipalities across the country utilized clinics such as Three Waves compared to 7% in the past. He explained the 2% increase was substantial and believed Oshkosh was on the front end of a coming trend. Council Member Pech stated he had read that for every dollar an individual spent in preventive services $5 - $10 savings in future healthcare costs could result. Mr. Rohloff stated the clinic had hired a health coach to help promote wellness. MOTION: ADJOURN (Allison-Aasby; second, Pech) CARRIED: VOICE VOTE The meeting adjourned at 7:47 p.m. PAMELA R. UBRIG CITY CLERK 20