HomeMy WebLinkAbout08. 16-548
DECEMBER 13, 2016 16-548 RESOLUTION
(CARRIED 7-0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE SOFTWARE MAINTENANCE AGREEMENT FOR 2017
WITH HARRIS ENTERPRISE RESOURCE PLANNING AND
SOFTWARE MAINTENANCE AGREEMENT 2017-2019 WITH
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC. FOR
IT DIVISION ($84,255.32)
INITIATED BY: PURCHASING DIVISION
BE IT RESOLVED by the Common Council of the City of Oshkosh that the proper
City officials are hereby authorized and directed pursuant to Section 12-11 of the Oshkosh
Municipal Code to enter into appropriate agreements for software maintenance with:
HARRIS ENTERPRISE RESOURCE PLANNING
32133 Collections Center Drive
Chicago, IL 60693-0621
ENVIRONMENTAL SYSTEMS RESEARCH INSTITUTE, INC.
380 New York Street
Redlands, CA 92373-8100
Total: $84,255.32 for 2017
Money for this purpose is hereby appropriated from:
Acct. Nos. 100-0110-6427-00000 General Fund – Maintenance Computer
541-1892-6427-08921 Water Utility – Maintenance Computer
551-1950-6427-00000 Sewer Utility – Maintenance Computer
561-2050-6427-00000 Storm Water – Maintenance Computer
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: December 1, 2016
RE: Approve Purchase of 2017 Software Maintenance Agreement to Harris Enterprise
Resource Planning ($32,755.32) and 2017-2019 Software Maintenance Agreement to
Environmental Systems Research Institute, Inc. ($154,500.00) for IT Division
BACKGROUND
Each year the IT Division secures maintenance agreements for the various software systems used
within City departments. These maintenance agreements are proprietary to the software systems.
ANALYSIS
There are two maintenance agreements being renewed at this time. The first is the Datallow Annual
Maintenance ($32,755.32 for 2017)- financial and utility billing software used by the Purchasing,
Finance, Accounting and Water Utility to allow for system updates, patches, technical support and
general use licensing. With the current transition to the new Tyler Munis ERP modules the 2018
Datallow software maintenance will only require the General Ledger for Utility Billing. The second is
the ESRI Annual Enterprise License Agreement ($51,500 per year, 2017-2019)- city-wide enterprise GIS
software license agreement (ELA) allowing for unlimited workstation and mobile installations,
updates, upgrades, technical support and access to ESRI virtual campus. The City Manager has
approved these maintenance agreement renewals.
FISCAL IMPACT
The annual total fiscal impact of these maintenance agreements for 2017 is $84,255.32. Funds for the
2017 ESRI maintenance agreement ($51,500) is allocated annually in the contractual services account
(100-0110-6427-00000) of the 2017 IT Operating Budget. This action commits budget years 2018 and
2019 to the ESRI annual payment of $51,500 each year. The Datallow maintenance agreement is being
funded $19,250.09 by 100-0110-6427-00000, with the remaining balance of $13,505.23 shared between
the Water, Storm and Sewer Utility accounts (541-1892-6427-08921, 551-1950-6427-00000, 561-2050-6427-
00000).
City Hall, 215 Church Avenue P.O. Box 1 130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
RECOMMENDATION
Section 12-11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12-11 of the Municipal Code and with approval by the City Manager,
Purchasing recommends the Common Council approve the 2017 software maintenance agreement for
$32,755.32 with Harris Enterprise Resource Planning, 62133 Collections Center Drive, Chicago, IL
60693-0621 and the 2017-2019 software maintenance agreement for $154,500.00 with Environmental
Systems Research Institute, Inc., 380 New York Street, Redlands, CA, 92373-8100.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager