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HomeMy WebLinkAbout_Minutes P ROCEEDINGS OF THE C OMMON C OUNCIL C ITY OF O SHKOSH, W ISCONSIN S EPTEMBER 13, 2016 REGULAR MEETING held Tuesday, September 13, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members, Lori Palmeri, Steven Herman, Deb Allison-Aasby, Caroline Panske, Benjamin Stepanek, Tom Pech Jr., and Mayor Steve Cummings ALSO PRESENT: Mark Rohloff, City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Palmeri read the Invocation. The Pledge of Allegiance was led by Sierra Brown and Scott Weyenberg from Oshkosh West High School. C ITIZEN S TATEMENTS TO C OUNCIL Denise Bailey, 222 West Linwood Avenue, explained her neighbor had been feeding stray cats. She questioned how she could prevent this from continuing to happen. She stated she had contacted the Humane Society and the Police Department and had received conflicting information regarding the ownership of the cats. She asked if there was an ordinance regarding stray or feral cats. She stated if there was not she would like Council to draft an ordinance. Mr. Rohloff stated he would speak with Chief Smith to learn how the Police Department handles the issue of stray cats. He explained the City did work with the Humane Society and that he would look into the existing process and staff would follow up with Ms. Bailey. Ms. Bailey stated the Humane Society had informed her if she wanted the cats removed they would trap and release the animals. She explained she would be financially responsible for the traps and spay or neuter of the cats. 1 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mr. Rohloff explained he was not certain of the details but was aware that the Police Department worked regularly with the Humane Society. He stated he would discuss the details with Chief Smith. Ms. Bailey provided Council with photographs of the cats on her property. The photographs were filed at the City Clerk’s Office. P UBLIC H EARING Resolution 16-443 Approval of Final Resolution for Special Assessments / Cold-Mix Asphalt Paving (Ontario Street & Michigan Street) MOTION: ADOPT (Herman; second, Pech) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings C ONSENT A GENDA Report of Bills by the Finance Director Approval of Cash Report from July 2016 Receipt & Filing of Museum Board Minutes from August 4, 2016 Receipt & Filing of Common Council Minutes from August 23, 2016 Receipt of Claims filed with the City’s Insurance Company: A) Marcy Hauer for alleged property damages from roots in sewer system B) Robert Wilt for alleged damages to his vehicle from rock debris from the City lawn mower Resolution 16-444 Award Bid to B & H Photo-Video Corp., for Government Meeting A/V Equipment for General Services Division ($29,766.20) 2 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Resolution 16-445 Approve Granting Easement to Wisconsin Public Service Corporation & AT&T; State Street Parking Lot; Northeast Corner of State Street & Waugoo Avenue (Plan Commission Recommends Approval) Resolution 16-446 Authorize Submittal of Department of Natural Resources for Urban Forestry Grant Application Mayor Cummings asked for an explanation of the grant application. Mr. Rohloff explained it was an annual application the Parks Department submitted to supplement the Taking Root program with the Community Foundation. Resolution 16-447 Approve Land Disposition of Former Railroad Corridor Property; th Southeast Corner of 19 Avenue & Michigan Street ($8,824.06) Resolution 16-448 Approve Engineering Services Agreement with AECOM Technical Services, Inc. for Construction Monitoring & Documentation Services for Marion Road Water Tower Replacement ($75,590.00) Resolution 16-449 Approve Engineering Services Agreement with CH2M HILL Engineers, Inc. for Construction-Related Engineering Services for Marion Road Water Tower Replacement ($347,000.00) Council Member Palmeri asked for an explanation of the presence of lead on the project site. Mr. Rabe stated lead paint from a previous resurfacing project had been discovered on the exterior surface. He explained it was not present on the interior surface and had not been exposed to the drinking water supply. He stated the contractor was aware of the presence of lead paint and would take the necessary steps to manage it during demolition. Resolution 16-450 Approve Landfill Tipping Fees with Waste Management of Wisconsin for Disposal of Contaminated Soil from Marion Road Water Tower Replacement 3 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Resolution 16-451 Approve Amendment to Engineering Services Agreement with AECOM Technical Services, Inc. for Environmental Support for 2016 Capital Improvement Program ($50,138.00) Resolution 16-452 Approve Engineering Services Agreement with CH2M HILL Engineers, Inc. for the Wastewater Treatment Plant & Lift Stations Asset Management Plant ($144,350.00) Resolution 16-453 Resolution Providing for the Issuance & Sale of $12,845,000 Aggregate Principal Amount of Water System Revenue Refunding Bonds, Series 2016G, of The City of Oshkosh, Winnebago County, Wisconsin, Providing Details, Prescribing the Form of Bond, Awarding Said Revenue Bonds to the Best Bidder & Providing for the Payment of said Revenue Bonds & Other Details & Covenants with Respect Thereto Resolution 16-454 Resolution Determining to Issue $7,320,000 Aggregate Principal Amount of General Obligation Refunding Bonds, Series 2016H, of the City of Oshkosh, Winnebago County, Wisconsin, in such Amount, Providing Details, prescribing the Form of Bond, Awarding the Bonds to the Best Bidder & Levying Taxes Todd Taves, Senior Municipal Advisor, Ehlers, stated they had received a total of 7 bids for the Series G Water System Revenue Bonds. He stated the winning bid was Hutchinson, Shockey, Erley and Company with a true interest cost of 1.82. He explained the issue size was reduced due to a bid premium. He explained the bond issuance refinanced the 2006 E and the 2010 F Water System Revenue Bonds. He stated the savings due to refinance was $1,302,131. He explained they had received 4 bids for the 2016 H General Obligation Refunding Bonds. He stated the winning bid was FTN Capital Markets with a true interest cost of 2.04 and a reduced issuance size due to a bid premium. He explained the issuance would refinance the Series 2010 A General Obligation Bonds resulting in a savings of $499,000. He stated between the two bond issuances the City would save approximately $1.8 million. He explained 1.3 million would benefit the water utility debt and the remaining $500,000 would benefit the tax levy. 4 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Resolution 16-455 Approve Special Event – Vietnam Veterans of America – Chapter 437 to utilize South Park War Memorial for the POW MIA Remembrance Ceremony / September 17, 2016 Resolution 16-456 Approve Special Event – Party.O to utilize Opera House Square for their School Kick Off 2016 event / September 17, 2016 Council Member Stepanek explained Party.O was a non-profit organization that was formed to throw sober parties on campus as an effort to curb the drinking culture. He stated he believed the School Kick Off 2016 event was organized by several high school students and he applauded their efforts. Resolution 16-457 Approve Special Event – The Magnet to utilize Menominee Park Reetz Diamonds for their Magnet Customer Appreciation Fundraiser / September 18, 2016 Resolution 16-458 Disallowance of Claim by Angeline Gonzales Resolution 16-459 Approve Appointments to the following Boards and Commissions: Landmarks Commission Sustainability Board Resolution 16-460 Approve Agent Change for Combination “Class A” License, Special Class “B” Licenses, Operator Licenses & Taxi-Cab Driver License MOTION: ADOPT CONSENT AGENDA (Allison-Aasby; second, Pech) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings 5 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 A CTION T AKEN ON O RDINANCES AND R ESOLUTIONS Ordinance 16-461 Approve Creating Division 6 Residential Rental Contact Registration and Inspection Program of Chapter 16 Housing Code MOTION: WAIVE COUNCIL RULES TO PRESENT AMENDMENTS PRIOR TO CITIZEN DISCUSSION (Pech; second, Palmeri) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings MOTION: ADOPT (Pech; second, Palmeri) MOTION: APPROVE AMENDMENTS IN EXHIBIT A (Pech; second, Allison-Aasby) CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Stepanek, Pech, Mayor Cummings Noes (1) Panske VOTE ON AMENDED ORDINACE: CARRIED: Ayes (6) Palmeri, Herman, Allison-Aasby, Stepanek, Pech, Mayor Cummings Noes (1) Panske Mr. Rohloff requested a waiving of the rules so the amendments completed by staff could be included in the Residential Rental Contact Registration and Inspection Program as a whole. Ms. Lorenson clarified Council would be waiving the rules to consider the amendments prior to citizen discussion. Allen Davis, Director of Community Development, explained due to timing staff proposed to change the beginning of the inspection program from September 15, 2016 to January 1, 2017. He explained staff proposed to revise the section regarding refusal of admittance into a rental unit. He stated the Chief Building Official would be able to obtain a special inspections warrant pursuant to Wisconsin State Statutes. He explained staff wanted to make sure it was understood admittance was voluntary. He listed additional clerical corrections to the ordinance. 6 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Lyn Kolf, 619 A East Parkway Avenue, explained she believed the Rental Inspection Proposal was redundant and unnecessary. She stated any renter was able to ask for and schedule inspections if an issue could not be resolved with their landlord. She explained instead of duplicating services she recommended landlords inform tenants of how to correct problems by reaching out to City inspectors. She expressed concern regarding the expense as she believed the cost would be shifted onto the tenants from the landlords. She stated there was no reason for an inspector to enter her apartment unless she requested their presence and if it occurred without her permission she would contact the police to report trespassing and file a civil lawsuit for violating her Fourth Amendment Rights. She asked Council not to pass the ordinance. She provided a letter to Council that was filed at the City Clerk’s office. Bernard Pitz, 617 West Irving Avenue, read an excerpt from the Wisconsin 2015 Assembly Bill 568. He stated if the Rental Inspection proposal was passed, according to his interpretation of the assembly bill, every family home in Oshkosh would need to be inspected. He stated the pricing tier the City proposed was also in violation of the assembly bill. He explained nothing in the assembly bill made dormitories and housing authority properties exempt. He encouraged the Council to not pass the proposed ordinance. Douglas Buettner, 426 Amherst Avenue, stated he believed there were multiple safety violations present in single family homes. He explained he objected to the way the study was done as the report detailed code violations that were due to tenant irresponsibility. Carl Sosnoski, 2475 Knapp Street, stated he opposed the ordinance. He explained he was aware of over 600 low income properties owned by the City or the County. He stated he had been present in several of such units and that they were not clean. He expressed concern that such units would be exempt. He stated the City should shift the focus and responsibility to the renters instead of the landlords. He explained he believed the proposal was a ‘money grab’ by the City to hire additional staff to exert power over those not strong enough to fight back. Jordan Hanson, 1105 Wisconsin Street, stated he was a candidate for State Assembly and was not present as a politician but as a tenant and believed the proposal was a ‘money grab’ and by his calculations the proposal would provide $18 million in revenue. 7 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Council Member Pech reminded Mr. Hanson of the Council rule against electioneering during Council meetings. Mr. Hanson explained he believed the proposal was a violation of his tenant rights specifically the Fourth Amendment to the Constitution. Matt Mickelson distributed pocket sized versions of the Constitution. Mayor Cummings asked Mr. Mickelson to be seated. Mr. Hanson stated he believed an inspection that he did not request would be a forceful invasion of his property. He expressed concern that the cost of the inspections would be passed on to him as a tenant. th Jackie Steiner, 915 W. 5 Avenue, stated she was opposed to the ordinance as she believed there were too many unknown consequences. She explained the smaller landlords would lose properties to the ‘slum’ landlords because they would not be able to afford to pay for inspections and code violations. She stated she believed tenants needed to be informed of how the existing process works. Council Member Panske asked for an explanation of why Oshkosh Housing Authority and Winnebago County Housing Authority properties were included in the amendment as properties that would be inspected. Mr. Davis explained that staff determined the inspections that were being performed did not look at building codes or health and safety codes. Council Member Panske questioned how many properties were included in the Oshkosh Housing Authority and Winnebago County Housing Authority. Mr. Davis stated he did not have a number prepared. Mayor Cummings stated the Oshkosh Housing Authority was not affiliated with the City of Oshkosh. Council Member Palmeri asked for an explanation of how the education process would take place. 8 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mr. Davis stated the proposed Rental Advisory Board would educate and inform landlords and tenants on the rules and codes along with the system of inspections. He explained the Rental Advisory Board could advise staff and Council on potential policy change. Council Member Pech questioned if the inspection fee would be annual or once every five years. Mr. Davis stated the fee would be charged once every five years. Council Member Herman questioned if the map of proposed phases of the inspection program was included in the ordinance. Mr. Davis stated it was not part of the ordinance, there were documents requested to be drafted for Council’s knowledge. He explained the five different areas represented on the map showed the area that would be inspected with each year of the inspection program and the estimated number of rental properties in each area. He stated in regards to the constitutional aspect of the inspection program staff had changed the admittance of inspectors to be voluntary to remain compliant with legislation. Council Member Panske questioned how staff intended to form a board to facilitate the education piece of the program with only a few months remaining before the program would begin in January. She asked if staff had anything developed to provide education to the public on the proposed ordinance change. Mr. Davis stated a list of common violations had been developed so individuals could review their properties and would be mailed out to the ‘year one’ area first. Council Member Panske questioned when the mailing would take place. Mr. Davis stated he did not have a specific time set. Council Member Pech stated staff could use the City webpage and Oshkosh Media. He explained Council Members could hold listening sessions to provide information. Mr. Rohloff stated staff would be able to utilize all of the media services to share the information with the public. 9 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Council Member Pech stated the inspection program was not a new topic; it had been discussed for several months. Council Member Palmeri questioned if staff could put information inside of a water bill. Mr. Davis stated it would be possible and had been done for other community development topics in the past. He explained he was aware there was a schedule for those communications and would need to check to see how the inspection program would fit on the schedule. Mr. Rabe recommended to keep in mind information in the utility bill would go out to the entire city not just a targeted audience. He stated he would need to check with IT and utilities staff to see if any information was scheduled to go out in the utility bills this fall. Mr. Rohloff stated utilizing any and all outlets would be important. He explained even if the informational piece within the utility bill could not go out in the first quarter it could go out at a later time as the process would be ongoing for five years. Mr. Davis stated ‘area 1’ was populated with a large number of students. He explained he would like to provide the University with information that could then be shared with students. Council Member Allison-Aasby asked for an explanation of the admittance of inspectors into properties. Mr. Davis explained the proposal was for a voluntary inspection. He stated staff would be working with the tenants directly to set a time inspect the unit. He explained if the tenant refused admittance staff would not do an interior inspection. Council Member Panske questioned if the landlord would still be charged for the inspection. Mr. David explained the inspection fee would still be charged and the exterior and public right of way of the unit would be inspected. Council Member Pech thanked staff for the work that was put into the proposal. He stated he appreciated the public input Council had received. 10 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mayor Cummings stated he also appreciated the public input and believed the proposed ordinance would allow for safe and clean housing. Ordinance 16-462 Approve Creating Section 2-59.2 Rental Housing Advisory Board MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Council Member Herman asked for an explanation of the purpose and composition of the Rental Advisory Board. Mr. Davis explained the purpose of the board would be for education and training for tenants and landlords. He stated community members would apply to become a member of the board with the same application process that was used for all City boards and commissions. He encouraged both landlord and tenant participation and stated that participation on the board would help improve the City. He explained the board would be comprised of seven members who would serve a three year term. He stated the board would concentrate on educational materials, training programs, and recommend policy change for municipal code pertaining to the rental housing inspection program. He explained the board would advise staff and Council as to what should be done to improve rental housing in the City. Council Member Pech questioned if initially membership would be staggered. Mr. Davis stated yes. Mayor Cummings explained to become a member of a board or commission the individual would complete an application. He stated the application could be found on City’s webpage or a copy could be picked up from Mr. Rohloff’s office. He explained the applications came to the Mayor for review and the Mayor would make a recommendation to Council. He stated Council would then decide who would serve on the board. Council Member Panske questioned if there would be a budget for the board. 11 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mr. Davis explained that City staff, the Inspection Department, and the Planning Department would provide the materials to the board through their existing budgets. Council Member Palmeri asked for an explanation regarding why staff selected three years as a term length. Council Member Pech explained by staggering a three year term the board would not completely replace itself every three years. He stated this would allow for history and consistency on the board. He explained this was historically the way terms worked for boards in both the public and private sector. Council Member Allison-Aasby questioned when applications would be accepted for the board. Mayor Cummings stated as soon as the ordinance would pass. Mr. Rohloff stated he would give direction to staff at the staff meeting Wednesday morning. He explained if Council Members had individuals in mind to encourage them to apply and let the Mayor know to expect applications. He stated finding seven members was often a difficult task so it was important to begin the process as soon as possible. Council Member Allison-Aasby questioned if the board members had to be residents of the City of Oshkosh. Mayor Cummings stated yes it was required board members be residents of the City. Council Member Allison-Aasby stated she had been in contact with several property owners who resided outside of the City. She explained they had been courteous and had provided information and suggestions. She stated they were anxious to see the board come into fruition so they can bring their questions and comments to the board members. Mr. Rohloff stated the board meetings would be public and subject to open meetings laws so property owners residing outside of the City could attend. Council Member Herman questioned if it was expected that a Council Member would sit on the board. 12 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mr. Rohloff explained that was not proposed but the Council could amend the proposal. Mayor Cummings stated the City was always looking to fill positions on multiple boards and commissions and encouraged anyone interested to apply. Ordinance 16-463 Modify Speed Limits on Knapp Street Road & Waukau Avenue MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Council Member Panske questioned who was responsible to pay for the new speed limit signs. Mr. Rohloff stated the cost of the signs would be paid for with funds from the City’s budget. He explained the street was adjacent to County property because of the airport but the streets remained the City’s responsibility. Council Member Panske questioned if the change in signs was considered maintenance. Mr. Rohloff stated yes. He explained if a project fell under both City and County jurisdiction the cost was evenly shared. Ordinance 16-464 Modify Parking Regulations on Union Avenue & Osborn Avenue MOTION: ADOPT (Herman; second, Palmeri) CARRIED: Ayes (7) Palmeri, Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Bernard Pitz, 617 W. Irving Avenue, questioned what the modification would be. Council Member Pech explained the modification would allow for 15 minute parking on the north and east sides of Union Avenue to Algoma Boulevard and no parking on the south side of Osborn Avenue from Georgia Street to 706 feet west of Georgia Street during City Council approved South Park special events. Mr. Pitz requested a more detailed agenda be made available to the public. 13 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Council Member Herman explained a full copy of the agenda can be found on the City’s webpage. Mr. Pitz stated he was not computer literate. Mr. Rohloff explained that a copy was available at the City Clerk’s office and at the Public Library. Lyn Kolf, 619 A East Parkway Avenue, asked for an explanation of what lead to the decision to change parking on Union Street. Council Member Panske stated the area was being used by UW Oshkosh as a daycare and the portion of Union Street was a drop off spot and would be modified to allow for 15 minute parking. Joann Rife, Director of Planning and Construction at UW Oshkosh, explained the modification in allowing 15 minute parking on Union Street had been proposed due to the location was a drop off spot for childcare at the University. She stated this would alleviate traffic backup onto Wisconsin Street and Algoma Boulevard. C OUNCIL D ISCUSSION, D IRECTION TO C ITY M ANAGER AND F UTURE A GENDA I TEMS Mayor Cummings reminded Council of upcoming workshops: Budget Workshop-CIP on September 21, 2016 from 5:00 p.m. to 7:00 p.m. Municipal Court Workshop on October 11, 2016 beginning at 5:00 p.m. th All Day Budget Workshops on October 17 and 18, 2016 from 8:00 a.m. to 5:00 p.m. Budget Workshop on November 2, 2016 from 5:00 p.m. to 7:00 p.m. 14 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 C ITIZEN S TATEMENTS TO C OUNCIL Carl Sosnoski, 2475 Knapp Street, asked for an explanation of the funding of the Oshkosh Housing Authority. Council Member Pech stated he would have the director of the Oshkosh Housing Authority explain the structure and financing of the organization to Mr. Sosnoski. He explained the Oshkosh Housing Authority was not a City of Oshkosh entity. Mr. Sosnoski questioned who was responsible for the Oshkosh Housing Authority. Council Member Pech explained it was a governmental entity that did not fall under the jurisdiction of the City of Oshkosh. Mr. Sosnoski stated the building at 538 North Main Street had been purchased by the Oshkosh Housing Authority for approximately $160,000. He explained it had recently been sold by the Oshkosh Housing Authority for $130,000. Council Member Pech explained the property that had been purchased for $160,000 was a complete property. He stated the Oshkosh Housing Authority had sold just the building portion and not the parking lot which explained the lower selling price. Mr. Sosnoski stated he believed the tax payers were responsible for the cost of demolition of the building. He questioned when the City would begin repairing streets with concrete instead of blacktop and who had organized spring cleanups in previous years. Council Member Pech explained the Neighborhood Associations had organized spring cleanups in the past. Mr. Rabe explained in general if a concrete street was repaired due to a water main break it was temporarily patched in asphalt and repaired as part of the sidewalk rehabilitation project the following year. He explained it was taken into consideration if a street was scheduled to be completely reconstructed within five years. He stated water distribution staff would notify public works of streets that were in need of repair and the streets would then be added to the master plan. Mr. Sosnoski questioned if blacktop patches would be used if a street was scheduled to be replaced within five years. 15 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mr. Rabe stated this generally was the case. Mr. Sosnoski recommended changing the process as he believed five years was too long to use blacktop repairs. He stated he believed three years was a reasonable amount of time. Bernard Ptiz, 617 West Irving Avenue, stated he believed his phone call to the City Manager was not returned. He explained he believed he had suffered a financial loss of $12,000 due to theft related to City staff allowing individuals on his property. Council Member Pech explained citizens were able to reach out to Council Members if concerns they had brought forward were not being addressed by City staff. Mr. Pitz explained he had not wanted to speak with Council but with the City Manager. He stated he wanted to address the concern with the seven Council Members at one time. C OUNCIL M EMBER A NNOUNCEMENTS & S TATEMENTS Mayor Cummings explained the City had received a $3,000 grant to be used for the Lake Fly Community Art Project known as Operation Lake Fly. He stated the lake fly was a critical component of the ecosystem of the area and allowed for Oshkosh to have sturgeon spearing and fishing tournaments. He explained a prototype of a lake fly had been made and the end result would be a four foot piece of art. He stated the project would be similar to the lions and nutcracker art projects of the past and the sponsorship cost was $2,500 which included the lake fly, a stipend to the artist, and a donation to the art programs of the Oshkosh area schools. C ITY M ANAGER A NNOUNCEMENT AND S TATEMENTS Mr. Rohloff explained multiple buildings received upgrades to security systems. Council Member Panske questioned how much shipping would cost for the order. Mr. Rohloff stated he did not have the exact figure but it would not be an exorbitant amount. 16 P ROCEEDINGS OF THE C OMMON C OUNCIL – S EPTEMBER 13, 2016 Mr. Rohloff explained the Sanitary Sewer System Flow Monitoring Service monitored increases in flow. Mr. Rabe stated it was part of an annual monitoring program that helped staff to identify areas that may have been experiencing higher than expected in flows of clear water into the sanitary sewer system. He explained identifying higher than expected in flows would allow for staff to recognize areas where targeted inspections or projects may be needed to reduce the clear water in flow into the sanitary sewer system. Mr. Rohloff announced early voting would begin in the City of Oshkosh on October 17, 2016 at City Hall. He explained it would remain at City Hall until October 21, 2016 and take place at the Convention Center from October 24, 2016 until November 4, 2016. He explained staff had begun to publicize through the newsletter and social media. Council Member Panske questioned if pollworkers were needed for early voting. Ms. Ubrig indicated she had recruited individuals to assist in early voting during the training for the August election and was presently working on the pollworker schedule for early voting. Council Member Herman complimented the renovated Council Chambers. Mr. Rohloff thanked the staff involved in the renovation. He explained there would be continued renovations in the future. Mayor Cummings explained the improved monitors would allow for viewers at home to see additional graphics. MOTION: ADJOURN (Panske; second, Pech) CARRIED: VOICE VOTE The meeting adjourned at 7:34 p.m. PAMELA R UBRIG CITY CLERK 17 18