Loading...
HomeMy WebLinkAboutMinutes ADVISORY PARK BOARD OCTOBER 10, 2016 Present: Amy Davis, Tony Dirth, Bill Gogolewski, Steve Herman, Jim MichelMegan Schuessler, Terry Wohler Excused: Bill Miller Staff: Ray Maurer, Parks Director; Chad Dallman, Assistant Parks Director; Jenny McCollian, Revenue Facilities Manager; Trace Gardiner, Golf Pro/Clubhouse S; Trish Marks, Recording Secretary CALL TO ORDER Chairman Wohler called the meeting to order at 6:00 P.M. ROLL CALL A quorum was determined to be present. APPROVAL OF MINUTES Mr. Gogolewski stated the minutes of August 8, 2016 (6paragraph on page two) should be amended to th reflect that MR. MAURER stated the Oshkosh Police Department has not completed or furnished their Motion by Gogolewski for approval of the August 10, 2016 minutes, as amended and distributed. Seconded by Herman. Motion carried 8-0. CITIZEN STATEMENTS & PARK BUSINESS 2) Discuss and recommend establishment of athletic facilities rental fees Mr. Maurer gave a brief background of the proposal noting that t organizations and groups in the past about the proposed fees. He the City does not charge rental fees for athletic facilities. He stated employed with and is the only one that does not have rental fees similar to park shelter usage fees. Due to individuals (smaller groups) breaking away from the large organizations, it has now put the City into getting 20+/- groups accommodated. He noted that the School District (ORD) would be exempt from facility fees. He stated by instituting an the individuals/groups will only schedule for fields that they know they will be utilizing for specific tim In the past City staff has prepared fields, but the scheduled in as they had indicated. ADVISORY PARK BOARD MINUTES PAGE TWO OCTOBER 10, 2016 Mr. Gogolewski inquired as to who does the scheduling at present does the scheduling. Mr. Gogolewski inquired as to how the scheduling is handled duri granted. Mr. Maurer stated if there is prep time involved, refunds would not be ahead of time that bad weather is approaching and the fields wou then refunds would be granted. Mr. Gogolewski inquired as to how the tennis and basketball courts would be scheduled. Mr. stated they would be handled in the same manner as park shelter Mr. Wohler stated this proposal is just at the discussion phase and if the Board feels individuald be given refunds due to inclement weather, then it can be discussed in more detail. Mr. prepped every day. Mr. Dallman stated staff preps the fields b prepped on weekends. He then explained the current field prep schedules. Mr. Herman inquired if the monies generated from the facility re account similar to the boat launch monies. He feels it is important to he fields and that a percentage or all of the money derived from th facilities. Mr. Maurer stated that the monies, at the present t general fund because that is where the money is being allocated from for the field work. A separate field maintenance account would be up to the City Council, City Manager and City Finance Director to determine and set up. Mr. Wohler inquired as to the approximate cost currently for eacSchuessler stated it is approximately $40 per person with a sponsor; otherwise it is abo Maurer stated these facility rental fees would not affect the ad Recreation Department (ORD). More discussion entailed as to fees and administr tournaments would be charged extraordinary charges through the s Mr. Gogolewski inquired if staff preps/paints the soccer fields.aurer stated no, the soccer association paints the lines. Ms. Schuessler inquired as to how the determination is made between resident and non-resident. Mr. Maurer stated that is done based on where the organization itsel Garret Alford, 1799 Lake Breeze Road, representing Oshkosh Youth Baseball, stated 115 kids ranging from ages 9-14. There are 12 teams which would total approximately $11,295 in fees for this past season which comes to approximately $78 per player on fees for uniforms, caps, etc. More fees added onto this amount would be a hardship on the families. with the exception of Red Arrow are considered unsafe and below per the recent Rettler Corporation study by the OCVB. There are no fields suitable for tournaments and the OYB organization does not see any return on their investment. There are three different diamonds that only have 50 ft. bases and none with a full sized diamond that his have a dugout and the bathroom facility has been damaged. His group places porta-lets at Mary Jewel and Red Arrow Parks at their expense. ADVISORY PARK BOARD MINUTES PAGE THREE OCTOBER 10, 2016 Christopher Bendickson, 2751 Leila Mae Lane, representing Oshkosh North Youth Baseball, said h believe that there is support of youth activities in the City. Fam shirt and a hat already and by adding another $75-$80 a head without the monies going back into the parks it is a hard sell. John Kiefer, 2810 Fox Fire Drive, stated that the a Department makes no sense. His group is a non-profit and they are not getting any exemptions. These proposed fees are putting a rift between organizations and the city. Organizations cannot afford another $75 per person. If a fee is imposed, he inquired if the monies would go back into field improvements. from organizations. a tight situation. Mr. Herman stated there are more users than facilities. -to- day activities of staff; the Boardrecommend to the City Council if the institution of user fees is needed or not. Ms. Davis stated that as much as it is difficult, we need to cha Mr. Gogolewski stated that since there were no workshops held tobe able to hear from these user groups, general, more information on administration and refunds due to w and worked out. Chairman Wohler concurred and stated more information needs to be su supporter that the fees are a good idea, he needs to know where City budget. Mr. Maurer stated there was good discussion held groups need to remember that we need actual field requests dates and ti scheduling purposes. More discussion ensued and it was the consensus of the Board to user group meeting as soon as it nce Department can determine if the fees should be segregated in separate revenue fund. Motion by Gogolewski that no action be taken on the recommendation of establishment of athletic facilities rental fees at this time and that a community user gr meeting be scheduled; Seconded by Davis. Motion carried 8-0. ADVISORY PARK BOARD MINUTES PAGE FOUR OCTOBER 10, 2016 2)Discuss and recommend 2017 Lakeshore Municipal Golf Course fees Mr. Gardiner gave a brief overview of the proposed 2017 fees noting that the fees have not been raised for 10+/-years. He also explained the new proposed passes, i.e. unlimiteHe Mr. Herman inquired as to the foot golf. Mr. Gardiner stated those fees would remain the same and no pric expenses involved for the foot golf have been absorbed in 2016 a years. There have been approximately 300 rounds played to date and the foot regular golf play. Motion by Herman to recommend 2017 Lakeshore Municipal Golf Cour Dirth. Motion carried 8-0. 3)Discuss and recommend establishment on non-resident season pass fees for Pollock Community Water Park program keeps track of the resident/non-resident status when staff enters it properly at the time of registration. Mr. Michelson stated he is in favor of a non-resident fee. While he would like to see the non-resident fee a little higher, this is a good start. Motion by Michelson to recommend establishment on non-resident season pass fees for Pollock Community Water Park; Seconded by Gogolewski. Motion carried 8-0. PARK Mr. Maurer stated staff has been and continues to work on the upcoming budget and Council on Monday. The Little Oshkosh restoration project has $100,000 in the CI working with the Oshkosh Rotary and other groups to raise monies The profit from the recent Rib Fest has not been determined to date, so staff is unsure of what monies will be donated to the City from that event. The Sea, Sand and Sailo Healthy Neighborhoods with $125,000 being City allocated from the Healthy Neighborhood program. The playground itself will be moved from Hazel Street closer to the sand volleyball courts and will have the rubberized surface and new equipment installed. Staff continues to the design of the playground. Mr. Gogolewski inquired as to the age of that equipmen stated it was install in approximately 1996. Mr. Maurer also r Senior Center on their reorganization and budget. ASSISTANT PARK DIRE Mr. Dallman stated that crews have been working on the Chief Osh respect to the sidewalk installation; it is hoped to have that w bridge by the 24 Avenue boat launch breakwater will be getting repaired. The Red Arrow restroom th ADVISORY PARK BOARD MINUTES PAGE FIVE OCTOBER 10, 2016 repair project is being completed and has turned out nice. Roof are being scheduled at . th While athletic field work is done for the season, the mowing continues and is unstopp memorial benches were installed recently, crews are winterizing and park shelters and restrooms will be closing as the end of thr rentals is October 16. th Mr. Gogolewski inquired as to the status of the shoreland restor stated that Mr. Sturm, Landscape Operations Manager/City Foreste restoration group, Michelle Bogden Muetzel, who has indicated there is a group scheduled to cutting in November. Ms. McCollian stated that it has been a busy fall noting that la Café, etc. were closed for the season. The 14 annual Zooloween Boo event is being held on October 15-16, th 2016 and it looks like she has it completely sponsored which mea event will be covered before the event starts. She has a lot of new vendors/organizations that will be setting up trick or treat stations as well as new sponsors for i-kind donations. Saturday, October 16 is th the first annual Monster Bash being held by the Zoological Socienee Park Zoo. Mr. Gardiner stated that crews will be taking out #17 bunker on the right side. It irrigation blown out this week. Also scheduled for the very neareens (noting that smaller holes will be made). Staff is busy with mowing and beers has commenced today which is a great marketing tool. Reve-wise the numbers will be tight, and it is hoped that there will be a good finish for the season by way of sales. He noted that season already started selling for next season. The course typically s and he hopes that is the case this season as well. There being no other business, ADJOURNMENT Motion by Gogolewski for adjournment; seconded by Dirth. Motion carried 8-0. The meeting adjourned at 7:40 P.M Respectfully submitted, Trish Marks, Recording Secretary