HomeMy WebLinkAbout09. 16-514NOVEMBER 9, 2016 16-514 RESOLUTION
(CARRIED 7-0 LOST________LAID OVER________WITHDRAWN________)
PURPOSE: APPROVE AGREEMENT WITH JWC BUILDING SPECIALTIES,
INC. FOR REPAIRS TO THE MOVEABLE WALL SYSTEM AT THE
OSHKOSH CONVENTION CENTER ($51,765.95)
INITIATED BY: PURCHASING DIVISION
WHEREAS, the moveable wall system at the Oshkosh Convention Center is in need
of repair and maintenance; and
WHEREAS, JWC Specialties Inc. is the sole authorized distributor and installer of
HUFCOR products in the State of Wisconsin; and
WHEREAS, Section 12-11 of the City of Oshkosh Municipal Code provides that
purchases may be made without following a formal competitive bidding process when the
purchase is from only one source of supply or when standardization or compatibility is the
overriding consideration.
NOW, THEREFORE, BE IT RESOLVED by the Common Council of the City of
Oshkosh that the proper City officials are authorized and directed pursuant to Section 12-11
of the Municipal Code to enter into an agreement with JWC Specialties Inc. for the repair
and maintenance of the moveable wall system at the Oshkosh Convention Center and that
the appropriate City officials are authorized and directed to take those steps necessary to
implement the terms and conditions of the final agreement.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 503-1040-XXXX-07415 Oshkosh Redevelopment Project – OACF
Maintenance Fund
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: November 4, 2016
RE: Approve repairs to the Moveable Wall System at the Oshkosh Convention Center by
JWC Building Specialties Inc. ($51,765.95).
BACKGROUND
The existing HUFCOR moveable wall system within the Oshkosh Convention Center is no longer
operating correctly with worn tracks, broken bushings and other hardware. The system was originally
installed when the Center was built in the 1980's and has outlived its service life. This project will
replace the system's center wall tracks and all carriers, shaft bushings and related hardware of the wall
panels. The existing moveable wall panels will be taken down as part of the work and re- installed
when the repairs are completed. The Convention Center has an opening January 9 -13, 2017 in which
this work can be completed. So as to allow adequate time for the equipment and supplies to be
ordered in time for this install date, we need to issue a purchase order for this work as soon as possible.
ANALYSIS
Working with Facilities Maintenance staff, Purchasing confirmed from the HUFCOR that JWC Building
Specialties Inc. of Waukesha, Wisconsin is the sole authorized distributor and installer of HUFCOR
products in the State of Wisconsin. JWC was requested to provide a cost for the repair of the Center's
HUFCOR moveable wall systems.
FISCAL IMPACT
The total fiscal impact for these repairs is $51,765.95. Until such time that the line of credit agreement
for the 15 -year capital improvements program is finalized with the Oshkosh Area Community
Foundation (OACF), funds for this work will be charged to A /N #: 503 - 1040 -XXXX -07415 and then
reimbursed via the existing OACF Maintenance Fund that was established for Convention Center
improvements /updates.
RECOMMENDATION
Section 12 -11 of the Municipal Code provides that subject to approval of the City Manager, purchases
may be made without following a formal competitive bidding process when the purchase is from only
one source of supply or when standardization or compatibility is the overriding consideration. In
accordance with Section 12 -11 of the Municipal Code and with approval by the City Manager,
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http: / /www.ci.oshkosh.wi.us
Purchasing recommends the Common Council approve these repairs from JWC Building Specialties
Inc., 955 Walnut Ridge Drive, Suite A, Hartland, WI 53029 in the amount of $51,765.95.
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager