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STORM WATER UTILITY COMMITTEE Minutes
September 15, 2016
Present:Paul Janty, Kyle Clark, John Kiefer; Sean Butler, and Maureen Muldoon
Absent: John Kiefer excused at 8:45 am, (chair taken over by Sean Butler).
Also Present: John Ferris, Civil Engineering Supervisor - Storm Water Utility; Steve Gohde,
Assistant Director of Public Works (arrived 7:55); Jim Bachhuber, Brown and
Caldwell
I.Call to Order.
A.Mr. Kiefer called the meeting to order at 7:32 am.
II.Discussion of Future Meeting Dates and Times.
A.Future meeting dates were scheduled for October 20, November 17, and December 15 at 7:30 am in
Room 404 of City Hall.
III.Approval of June 2, 2016 Meeting Minutes.
A.Mr. Clark moved, seconded by Mr. Janty for approval of the August 18, 2016 meeting minutes.
Approved (5-0)
IV.Summary of Basin Vegetation Maintenance RFP.
A.Mr. Ferris passed out four proposals from firms who responded to the RFP. The City is reviewing
the submittals and a recommendation will be made to Steve Gohde
selection.
B.Mr. Janty asked how many firms were Wisconsin based. Mr. Ferrisall the firms are
Wisconsin offices and all but STRAND have offices in the Fox Valley.
C.Ms. Muldoon asked what qualifications were important. Mr. Ferri
for experience with native vegetation management and most import
of weeds. The goal is to return the vegetation scheme to the original desi
communities if necessary.
D.Mr. Janty asked about the costs of the maintenance program. Mr. Ferris replied that the budgets for
maintenance need to be developed.
Storm Water Utility Committee Minutes 09-15-2016 Page 1 of 3
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
E.Mr. Kiefer asked who would actually do the pond maintenance. Mr
the City will contract for much of the actual field work and mai Certain tasks, such as
mowing might be done by City crews.
F.Ms. Muldoon asked if the City could use its own staff with the correct skills and knowledge to
conduct the ongoing maintenance. Mr. Ferris replied that the City does not have the staff in-house
with the necessary background on native vegetation management an
V.Summary of Scoring Criteria for CIP Projects.
A.Mr. Ferris reviewed the scoring matrix and criteria for capital projects.
B.Mr. Clark commented that the Council does not always select only
Other factors, such as project costs and available budget come into considerati
C.Mr. Kiefer appreciated being made aware of the scoring system.
VI.Review and Recommend Approval of 2017 Capital Improvement Program.
A.Mr. Ferris reviewed the maps summarizing known stormwater conditions (flood
improvements; proposed 2017 CIP projects, and 2018 2021 proposed CIP projects.
B.Mr. Ferris explained the proposed 2017 projects including the South Park Lagoon Reconstru
and the Westowne Basin Construction.
C.Mr. Ferris (wetland banking).
The program will likely provide substantial financial benefits to the City.
D.Mr. Ferris stated that the Sawyer Creek Watershed Study (scheduled for 2017) can bin
detail at the next Committee meeting.
E.Mr. Kiefer asked if the capital project costs and impact on rates is known. Mr. Janty replied that the
CIP budget requires a 12 15% increase in the utility rate.
F.Mr. Kiefer asked if this budget is in keeping with the criteria
Ferris replied that the costs are in line with the criteria.
G.Mr. Janty stated that there should be an analysis of stormwater capital debt per capita,
and assess if that value reasonable compared to other similar cities in Wiscon
H.Mr. Clark asked if any of the 2017 road construction projects may drop off the list. Mr. Ghode
replied that the lower ranked projects have already been dropped
I.Mr. Janty asked if the South Park Lagoon Reconstruction is 100% funded? Mr. Ferris
replied that most funding is from stormwater, however a portion (about $200,000) is from t
budget. Ms. Muldoon recommended that the project include educati
project purpose and funding sources.
J.Mr. Clark moved to approve the proposed 2017 CIP program. Seconded by Ms. Muldoon. Motion
approved (3-2).
VII.Summary of Illicit Discharges through August 2016.
A.Mr. Ferris handed out a summary of known illicit discharges and spills in 2016. Six spills/
discharges were reported and described.
B.The Committee discussed methods to improve communications and pu
for landowners to reduce spills.
Storm Water Utility Committee Minutes 09-15-2016 Page 2 of 3
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us
VIII.Discussion of Future Meeting Agenda Items.
A.The identified topics for a future agenda are:
i.Discussion on resiliency and progress of flood reduction
over the last 15 years.
ii.Sawyer Creek floodplain discussion.
iii.Include how much debt service is reasonable for the SWU and how Oshkosh compares to other
SW Utilities in Wisconsin.
iv.A comparison of how TMDLs have impacted rates in other cities.
v.Illicit Discharges. Mr. Janty asked to make this a standing age
vi.Maintenance plan for existing BMPs.
VIII.Adjournment.
There being no other business before the committee, and upon being duly moved and seconded (Mr. Clark/
Ms. Muldoon), the meeting was adjourned at 9:16 am.
Respectfully Submitted
John Ferris, PE, PH
Civil Engineer Supervisor Storm Water Utility
Storm Water Utility Committee Minutes 09-15-2016 Page 3 of 3
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903-1130 http://www.ci.oshkosh.wi.us