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Home My WebLink About02. Common Council MinutesPCC ROCEEDINGS OF THE OMMON OUNCIL CO,W ITY OF SHKOSH ISCONSIN S27,2016 EPTEMBER REGULAR MEETING held Tuesday, September 27, 2016, at 6:00 p.m. in the Council Chambers, City Hall. Mayor Cummings presided. PRESENT: Council Members, Steven Herman, Deb Allison-Aasby, Caroline Panske, Benjamin Stepanek, Tom Pech Jr., Lori Palmeri, and Mayor Steve Cummings ALSO PRESENT: John Fitzpatrick, Assistant City Manager; Pamela Ubrig, City Clerk; Lynn Lorenson, City Attorney; and James Rabe, Director of Public Works Council Member Herman read the Invocation. The Pledge of Allegiance was led by Hailey and Paige Droessler from Lourdes Academy. CSC ITIZEN TATEMENTS TO OUNCIL Koby Schellenger, 1212 Otter Avenue, stated he would like the City to expand early voting in Oshkosh. He explained several neighboring communities and other similar communities throughout the state had already begun offering in person voting. He stated he believed offering additional hours would help shorten long lines and allow for a more satisfactory voter experience. He suggested the addition of evening hours to accommodate those who work until 5:00 p.m. CA ONSENT GENDA Report of Bills by the Finance Director Receipt & Filing of Common Council Minutes from September 13, 2016 Receipt of Claims filed with the City’s Insurance Company: A)John Johnson for alleged damages due to a storm sewer line not being able to be located 1 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER B)Dave Salzer for alleged damages to his vehicle from a fire truck C)Cory Schultz for alleged vehicle damages due to an unmarked & exposed manhole cover Resolution 16-465 Resolution determining to issue $15,295,000 aggregate principal amount of Storm Water Utility Revenue Refunding Bonds, Series 2016I, of the City of Oshkosh, Winnebago County, Wisconsin, in such amount providing details, prescribing the form of bond, awarding the bonds to the best\bidder & providing for the payment of said bonds & covenants with respect thereto Council Member Pech asked for an explanation of the revision to the amount being borrowed. Trena Larson, Director of Finance, explained because the market rates had been favorable and the cost of the bond was able to decrease. Jon Cameron, Municipal Advisor, Ehlers, stated the winning bidder was Piper Jaffray with a true interest cost of 2.099 percent. He explained the issue size was reduced by $925,000. He stated the total future value savings was $1,299,092. Council Member Herman questioned if the re-sale of the bonds would affect the City’s overall debt consolidation. Ms. Larson stated the re-sale of the bonds was actively reducing the debt service and helping to achieve the 70% debt ratio Council had set as a goal. Council Member Herman questioned how the current re-sale of bonds would affect future bond sales. Ms. Larson explained it was beneficial as it helped reduce the debt service which was an area Moody’s evaluated. Council Member Herman thanked Elhers for their work in the bond sales and rate reductions. 2 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Ms. Larson stated there may be an additional refunding brought forward to Council this year. Resolution 16-466 Approve Accepting Utility Easement for Construction of New Water Tower (Redevelopment Authority Recommends Approval) Resolution 16-467 Approve Option to Purchase Vacant Lot 600 Block of Jefferson Street; Chet Wesenberg (Redevelopment Authority Recommends Approval) Resolution 16-468 Approve Land Disposition of Vacant Lot to Discovery Properties, LLC; Formerly 211 Dawes Street (Redevelopment Authority Recommends Approval) Resolution 16-469 Approve Land Disposition of Vacant Lot to Discovery Properties, LLC; Formerly 510 Campus Place (Redevelopment Authority Recommends Approval) Resolution 16-470 Approve Settlement Agreement with Wisconsin Department of Natural Resources (WDNR) pertaining to Wisconsin Pollution Discharge Elimination System (WPDES) Permit Resolution 16-471 Approve Change Order No. 2 for Public Works Contract No. 15-01 with James Peterson Sons, Inc. for 9 & Washburn Area Detention th Basin (+$44,630.49) Resolution 16-472 Approve Change Order No. 2 for Public Works Contract No. 14-10 with Dorner, Inc. for Grading/Graveling & Utility Construction in the Southwest Industrial Park Expansion (TID #23) (+$16,124.71) Resolution 16-473 Approve Change Order to InterClean Equipment Inc. for Undercarriage Wash Component for Public Works Field Operations Facility Autowash System (+$13,640.50) Resolution 16-474 Approve Special Event – Friends of the Oshkosh Parks to utilize Menominee Park for the Celebration of Lights / November 25, 2016 through December 31, 2016 3 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Resolution 16-475 Approve Special Event – Digital Documents, LLC DBA L&K Productions to utilize Opera House Square & Market Street for Square Fare / June 17, July 15, August 19, September 16 & October 21, 2017 Resolution 16-476 Approve Block Party – Jeff Conger to utilize Hayward Avenue between Wellington Court & Pheasant Creek Court for their neighborhood block party / October 1, 2016 Resolution 16-477 Approve Special Class “B” Licenses, Operator Licenses & Secondhand Dealer License MOTION: ADOPT CONSENT AGENDA (Pech; second, Panske) CARRIED: Ayes (7) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Mayor Cummings Council Member Palmeri requested resolutions 16-467, 16-468, and 16-469 to be pulled from the Consent Agenda for separate consideration. Mayor Cummings stated Council had already voted on the consent agenda which included these resolutions. Ms. Lorenson stated Council could move for reconsideration of the consent agenda to bring the resolutions back for discussion. Council Member Pech questioned why Council Member Palmeri wanted to pull the resolutions from the Consent Agenda. Council Member Palmeri stated it was for discussion and to have Mr. Davis answer questions. 4 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER MOTION: RECONSIDER CONSENT AGENDA (Palmeri; second, Herman) CARRIED: Ayes (6) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri Noes (1) Mayor Cummings MOTION: ADOPT CONSENT AGENDA EXCLUDING RESOLUTIONS 16-467, 16-468, 16-469 (Pech; second, Panske) CARRIED: Ayes (7) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Mayor Cummings Resolution 16-467 Approve Option to Purchase Vacant Lot 600 Block of Jefferson Street; Chet Wesenberg (Redevelopment Authority Recommends Approval) MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Mayor Cummings Council Member Palmeri asked for an explanation of the offer to purchase the vacant lot on the 600 block of Jefferson Street. She questioned if there would be open space in lot or if the developer’s project would encompass the entirety of the space. Allen Davis, Director of Community Development, stated the City would be required to approve the site plans for the project. He stated the sketch was a concept design the developers were required to provide the Redevelopment Authority. He explained the site plan would still need to be reviewed by City staff, the Planning Commission, and Common Council. Council Member Palmeri questioned if the two year option was requested to allow for the low income housing tax credits the developer would like to secure. Mr. Davis stated that was correct. He explained the expectation was that the developers would not be able to receive the tax credits the first year (2017) but would be more likely to receive them in 2018. Council Member Palmeri questioned if the developers required additional financing to move forward. 5 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Timothy Hess, the site developer, explained he believed the low income housing tax credits would be sufficient assistance and allow for the project to move forward. Resolution 16-468 Approve Land Disposition of Vacant Lot to Discovery Properties, LLC; Formerly 211 Dawes Street (Redevelopment Authority Recommends Approval) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Mayor Cummings Council Member Palmeri questioned if the City counteroffered the $7,500 offer to purchase. Mr. Davis stated he believed the original offer had been $5,000, the City countered with $10,000, and the accepted offer was $7,500. He explained the price was on the low end of what other properties sold for in the neighborhood. He stated due to the property being owned by the Redevelopment Authority the property did not provide the City any tax income but cost the City for lawn upkeep and snow removal. He explained it was the first offer the City had received in twelve years. Resolution 16-469 Approve Land Disposition of Vacant Lot to Discovery Properties, LLC; Formerly 510 Campus Place (Redevelopment Authority Recommends Approval) MOTION: ADOPT (Pech; second, Herman) CARRIED: Ayes (7) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Mayor Cummings Council Member Palmeri questioned if there had been negotiations and a counteroffer. Mr. Davis stated the offer had been accepted simultaneously with the offer on the property at the former 211 Dawes Street. He explained the original offer was $5,000, the City countered with $10,000, and the accepted offer was $7,500. He stated the situation was the same as the property at the former 211 Dawes Street in that the RDA was paying for the lawn upkeep and snow removal and taxes were not generated as it was owned by the RDA. He explained there had not been an offer on the property since 2003. 6 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Council Member Herman asked for an explanation of what the individual who offered to purchase the property intended to do with it. Mike Goodreau, 4482 Harbor Village Drive, Omro, explained he did not have a specific plan for the properties yet. He stated he owned the properties adjacent to the lots. He explained the lots were undersized and would not be able to be developed on their own. Council Member Herman questioned if the intention was to use the properties to develop a multi-family housing unit in the future. Mr. Goodreau stated that would require the existing properties be taken down or moved to a new location but it was a possibility. ATOR CTION AKEN ON RDINANCES AND ESOLUTIONS Resolution 16-478 Approve Agreements with GO HNI & Verve Credit Union to Provide Cash Collateral In Support of GO HNI’s Acquisition & Rehabilitation of Properties within the City MOTION: ADOPT (Allison-Aasby; second, Pech) CARRIED: Ayes (6) Herman, Allison-Aasby, Panske, Stepanek, Pech, Mayor Cummings Noes (1) Palmeri Council Member Herman asked for an explanation of the agreement. Mr. Davis explained it was a creative financing mechanism that allowed for GO-HNI to begin acquiring and rehabilitating properties. He explained the City was investing in the public/private partnership that GO-HNI was cultivating. He stated GO-HNI was in the process of fundraising for the private and non-profit portion of their budget. He explained because the organization was new the City looked for ways to creatively finance the initial purchase and rehabilitation projects. He stated the funds would be put into a Certificate of Deposit at Verve Credit Union. He explained Verve would use the CD as collateral for a line of credit that GO-HNI would be able to use to purchase and rehabilitate properties. He explained the funds from the sale of the property would then be used to pay off the line of credit leaving the CD the City established untouched. He stated the worst case scenario would be the projects not being complete and the CD being 7 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER tapped into. He explained in this scenario the City would then take over the rehabilitation of the property and sell it to replace the funds taken from the CD. Council Member Herman questioned if there was an impact on the City’s general fund. Mr. Davis said there was no impact. He explained the capital for the CD would come from an existing fund set up to support the rehabilitation of properties. Council Member Herman thanked those who helped the collaboration happen. Council Member Pech pointed out the investment the City was making was into the public sector of the City’s neighborhoods. He explained the City was investing hard dollars in the form of capital investments as well as soft dollars in the form of City’s staff time and expertise. Mayor Cummings stated the work would be done primarily in areas where there were established neighborhood associations. Mr. Davis explained rehabilitation projects were within the healthy neighborhood initiative guidelines. Council Member Panske questioned if two years was long enough for GO-HNI to become established and if the CD funds plus the accrued interest would go back into the healthy neighborhoods initiative fund after the two year period. Mr. Davis stated his expectation was that the funds would be returned to the healthy neighborhoods initiative fund. Bill Wyman, Board President of GO-HNI, explained the group was pleased with the line of credit agreement. He stated the goal was to improve the property values and help the City neighborhoods. He explained the fundraising was still ongoing in the private sector so the City’s investment was crucial in getting the project started. Council Member Panske questioned if the funds in the CD would help GO-HNI match funds for grants they were writing. 8 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Mr. Wyman stated that it would. He stated it was exciting to be part of a private/public partnership to make the City better. Council Member Panske questioned if the two year term was adequate for GO-HNI to become established. Mr. Wyman stated it was adequate. He stated the first step was establishing credit which would be done within that two year period. Council Member Palmeri questioned what would happen if the fundraising was not successful. Mr. Wyman stated they had a current backup of $150,000 to be used for rehabilitation in the event fundraising was not successful. He explained the City’s investment of $200,000 into the CD would help GO-HNI establish credit so they could borrow on their own in the future. Council Member Palmeri questioned what the fundraising strategy was. Mr. Davis stated GO-HNI was responsible to provide the City a quarterly report detailing fundraising and projects in the pipeline. He explained this was a part of the original agreement with GO-HNI. Resolution 16-479 Approve 2017 – 2018 Strategic Plan MOTION: ADOPT (Pech; second, Panske) CARRIED: Ayes (7) Herman, Allison-Aasby, Panske, Stepanek, Pech, Palmeri, Mayor Cummings Mr. Fitzpatrick stated there was a great deal of work that went into the City Strategic Plan. He explained he believed the resulting product may have been the best that has been drafted in terms of a Strategic Plan. He stated Council Members, City staff, and the community should be proud of the plan. He explained having the supervisors included in the plan allowed for them to then reinforce the ideas of the plan with their own staff and create connectivity throughout the organization. He stated by doing so, City staff, elected officials, and citizens were all working towards common goals. 9 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER Kortney Jenks, Human Resource Generalist, presented several visual representations of the 2017-2018 Strategic Plan. Council Member Herman questioned if there would be a matrix posted to the City website along with the Strategic Plan so citizens could understand what goals the City had met and what the status was of other goals. Ms. Jenks stated when she completed the Strategic Plan updates she would post them to the City website. Council Member Herman pointed out the plan included the names of staff associated with particular goals so if citizens had a question regarding the status of an item they would know who to contact. Ms. Jenks explained that in addition to the listed City staff citizens could also contact herself or Mr. Fitzpatrick. Council Member Panske thanked Ms. Jenks for her time and effort on organizing the plan. Ms. Jenks stated she would not have been able to accomplish it without the help of the department heads, Council, and City Manager. Council Member Herman questioned if support economic development could be exemplified by participation with GO-EDC. Mr. Davis stated yes, GO-EDC was the City’s primary economic development partner. Council Member Herman questioned which category the Rental Inspection ordinance fell under in the strategic plan. Mr. Davis stated it was under ‘strengthening neighborhoods’ in previous years’ strategic plans and believed it would remain in the same category. Council Member Herman stated that it should continue to fall under strengthening neighborhoods and improving property values. He stated it was important for citizens to see these connections and appreciated that staff was now listed so they could reach out in the event of questions. 10 – PCCS27,2016 ROCEEDINGS OF THE OMMON OUNCIL EPTEMBER CD,DCMFA OUNCIL ISCUSSION IRECTION TO ITY ANAGER AND UTURE GENDA I TEMS Mayor Cummings reminded Council of upcoming workshops: Municipal Court Workshop on October 11, 2016 beginning at 5:00 p.m. All Day Budget Workshops on October 17 and 18, 2016 from 8:00 a.m. to 5:00 p.m. th Budget Workshop on November 2, 2016 from 5:00 p.m. to 7:00 p.m. CSC ITIZEN TATEMENTS TO OUNCIL There were no citizen statements to Council. CMA&S OUNCIL EMBER NNOUNCEMENTS TATEMENTS There were no Council Member announcements or statements. CMAS ITY ANAGER NNOUNCEMENT AND TATEMENTS Mr. Fitzpatrick reminded Council of the meeting regarding funding for transportation initiatives titled ‘Just Fix It’ on Thursday, September 29 at 7:00 p.m. at the Winnebago County Highway office on County Y. He explained the meeting was a part of a statewide series organized by the Wisconsin Counties Association, the League of Wisconsin Municipalities, and the Wisconsin Towns Association. MOTION: ADJOURN (Allison-Aasby; second, Herman) CARRIED: VOICE VOTE The meeting adjourned at 6:54 p.m. PAMELA R UBRIG CITY CLERK 11 12