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HomeMy WebLinkAboutMinutes STORM WATER UTILITY COMMITTEE Minutes August 18, 2016 Present: Paul Janty, Sean Butler, Kyle Clark; Maureen Muldoon and John Kiefer (arrived 7:37) Absent: Also Present: John Ferris, Civil Engineering Supervisor Storm Water Utility Jim Bachhuber, Brown and Caldwell I.Call to Order. A.Ms. Muldoon called the meeting to order at 7:39 am. II.Discussion of Future Meeting Dates and Times. A.Future meeting dates were scheduled for September 15, and October 20, 2016 at 7:30 am in Room 203 of City Hall. III.Approval of June 2, 2016 Meeting Minutes. A.Mr. Clark moved, seconded by Mr. Janty for approval of the July 14, 2016 meeting minutes. Approved (3-0) IV.Summary of Past Non-Capital Budget Items. A.Mr. Ferris referred to a summary table in the meeting packet. B.Mr. Janty asked if 2015 actual expenditures were available. Mr. Ferris replied tha in the table was provided by the Finance Department. The 2015 as were not specifically asked for and it is unknown if they are available a C.Mr. Clark asked about the costs for pond maintenance. Mr. Ferri facilities has increased in recent years and this has necessitatcreased pond maintenance costs. D.Ms. Muldoon asked what occurs with the money in the depreciation that depreciation is typically applied to debt service, however, replied he is not certain but believes that it is applied to debt service. E.Mr. Janty stated that he would like a future discussion topic to the utility expenditures to be for debt service. V.Update on 2016 Projects. A.Mr. Ferris said that the installation of the storm water management measures at the Senio were complete. B.Mr. Ferris provided an update of construction at the North Main excavation at the basin is about half complete and rock blasting is mostly complete. C.Mr. Janty asked about how the status of the 2016 project costs v costs were on-track with the budget. VI.Update on Long Term Storm Water Projects. A. packet. In addition, a map displaying locations of major projects was distributed. It was the summary table there were two changes in the 2019 CIP. The S Global Parkway project are road paving only and are not included in the Storm Water Utility CIP. B.Mr. Ferris explained that the South Park Lagoon Reconstruction p of the lagoons and relocation and reconstruction of utilities onrk. He stated that the handling and disposal of the PCBs found in the sediments of east lagoon are included in the project cost. C.The potential source of the PCBs were discussed. Upstream of thare two historical landfills, a quarry, the County Garage, and historic industrial areas which could have been possible sources. D.Mr. Janty asked if the South Park Lagoon project was a flood con would provide flood control benefits and that this part of the w a bottleneck. E.Ms. Muldoon asked what the impact to the lagoons would be if the groundwater. Mr. Clark stated that possibility. Possible options included continuing pumping and reduced pumping to maintain some base flow through the lagoons. Mr. Clark further stated th plan for the quarry and no definitive plans for the groundwater F.Mr. Ferris explained that in 2018 the CIP included a companion project for the South Park Lagoon which would be the reconstruction of the outfall at the Jeld-Wen property. The proposed outfall will be a 6-foot by 12-foot box culvert. The timing of this project could change becau riverfront redevelopment. G.Mr. Ferris stated that the public works department has requested negotiations to acquire land for the expansion of the Westowne Detention Basin. The construction of this project would occur in 2017. This project would combine the existing City-owned wet detention basin with the existing private dry detention basin. H.Mr. Ferris explained that the future CIP included funds for land wetland mitigation bank. The project would be a partnership with the City of Neenah. I.Mr. Clark asked about the potential location for the project. Ma site has not been selected but a very promising location is a sod farm in the western part of Winnebago County. J.Mr. Janty asked if Neenah was the only partner in the project or if other pa Mr. Ferris stated that other municipalities would be approached. potentially buy-in to the mitigation bank. K.Mr. Janty asked about financing for the project. Would the City of Oshkosh provide and financing for the project? Mr. Ferris stated that options f this point. L.Ms. Muldoon asked about potential wetland mitigation locations within the City of Oshkosh. Mr. Ferris stated that a site of adequate size could not be obtained M.Mr. Janty asked about the area needed for the project. Mr. Ferr to 50-acres was needed for the project to be cost effective and that 80 to 100-acres is the preferred size. N.Mr. Ferris described the other major projects in the 5-year CIP. These included the completion of the Libbey-Nicolet Area Detention Basin in 2018, construction of a second Fernau Watersh detention basin in 2019, construction of the E. Parkway Avenue Dry Detention Basin in 2020 and land acquisition for future projects that are currently identifi O.Mr. Clark asked if the second Fernau Watershed detention basin w. Mr. Ferris replied that it was. P.Mr. Janty asked for a summary of the CIP score that was included stated that it included 13 factors that covered a variety of issues. Mr. Clark explained that it included factors such as; the number of residents impacted, if it was required by regula multiple partners/departments were involved. Q.Mr. Janty asked if a further summary of the CIP could be provide R.Mr. Janty asked about the CIP item for a Sawyer Creek Study and previous work. Mr. Ferris explained it would incorporate the pa further define the design parameters for a second Sawyer Creek dntion basin that would be similar to the James Road basin. S.Mr. Janty asked about the mini-storm sewer program and if the City could conduct a review of potential alternatives to the current program. T.Ms. Muldoon questioned the efficiency of the program from a home-owners perspective. She stated that in her neighborhood the waste-water I&I program work occurred in one year and the following year residents had to apply for the mini-storm program. She preferred that these could be combined into a single project. U.Mr. Ferris stated that the City provides a storm lateral to all properties as part of street reconstruction projects. V.Mr. Janty stated that this program is an area of interest and co W.Ms. Muldoon asked about the issue of standing water in backyards of property owners and whether the City could provide assistance to resolve these issue provide improvements so that private residents could make improv City system. Mr. Clark stated that the City could not provide assistance on private properties due to state law and private property issues. Mr. Clark said the Ci the neighborhood improvement fund but could not provide technica VII.Discussion of Future Meeting Agenda Items. A.The identified topics for a future agenda are: i.CIP project scoring. ii.Discussion with the City Manager and/or Finance Director regardi Include how much debt service is reasonable for the SWU. iii.A comparison of the Oshkosh SWU to other communities. Including h impacted rates in other locations. iv.Illicit Discharges. Mr. Janty asked to make this a standing age v.Maintenance plan for existing BMPs. VIII.Adjournment. There being no other business before the committee, and upon being duly moved and seconded (Mr. Janty/ Mr. Clark), the meeting was adjourned at 8:33 a.m. Respectfully Submitted John Ferris, PE, PH Civil Engineer Supervisor Storm Water Utility