HomeMy WebLinkAbout12. 16-473SEPTEMBER 27, 2016 16-473 RESOLUTION
(CARRIED___7-0___ LOST _______ LAID OVER _______ WITHDRAWN _______)
PURPOSE: APPROVE CHANGE ORDER TO INTERCLEAN EQUIPMENT INC.
FOR UNDERCARRIAGE WASH COMPONENT FOR PUBLIC
WORKS FIELD OPERATIONS FACILITY AUTOWASH SYSTEM
(+ $13,640.50)
INITIATED BY: PURCHASING DEPARTMENT
BE IT RESOLVED by the Common Council of the City of Oshkosh that the following
Change Order, a copy of which is attached, is hereby approved:
INTERCLEAN EQUIPMENT, INC.
709 James L. Hart Parkway
Ypsilanti MI 48197
Net Increase to contract: $13,640.50
PURPOSE: See attached Change Order.
BE IT FURTHER RESOLVED that money for this purpose is hereby appropriated
from:
Acct. No. 323-0450-7204-06610 Equipment Fund – Machinery and Equipment
TO: Honorable Mayor and Members of the Common Council
FROM: Jon G. Urben, General Services Manager
DATE: September 21, 2016
RE: Approve Change Order to InterClean Equipment Inc. for Undercarriage Wash
Component for Public Works Field Operations Facility Autowash System ( +$13,640.50).
BACKGROUND
At their June 28, 2016 meeting the Common Council approved a bid award of $238,868.43 to InterClean
Equipment Inc. for the installation of an Autowash System within the Public Works Field Operations
Facility. Since the award the vendor has made Public Works staff aware of an undercarriage wash
component for the Autowash System that would save both water and chemical usage when vehicles
only require an undercarriage wash vs. a full vehicle wash.
ANALYSIS
Purchasing has reviewed and confirmed the vendor's change order for this undercarriage wash
component. Public Works staff estimate the undercarriage wash component option will save the Field
Operations Facility an estimated $6,000 per year in water and chemical usage. The cost for the
undercarriage wash component is $13,640.50.
FISCAL IMPACT
The initial Autowash System award was in excess of the budgeted amount and the overage was funded
by $13,870. Additional funding was applied from the Major Equipment Vehicles section of the CIP
from the Tiger Tractor replacement to cover the additional cost at time of award. The total fiscal impact
for this change order is $13,640.50. The cost for this change order will be covered by transferring the
change order amount of $13,640.50 from the same 2016 CIP Tiger Tractor replacement item to the
Autowash System. The A/N# to be charged for this change order is 323 - 0450 - 7204 - 06610.
RECOMMENDATION
Section 12 -8 of the Municipal Code provides that change orders in excess of the budgeted amount shall
require recommendation by the City Manager and approval by the Common Council. In accordance
with Section 12 -8 of the Municipal Code and with approval by the City Manager, Purchasing
recommends the Common Council approve this change order from InterClean Equipment Inc., in the
amount of $13,640.50. Due to the anticipated annual savings Public Works staff recommends approval
of this change order.
City Hall, 215 Church Avenue P.O. Box 1130 Oshkosh, WI 54903 -1130 http: / /www.ci.oshkosh.wi.us
Respectfully Submitted,
Approved:
Jon G. Urben, General Services Manager Mark A. Rohloff, City Manager
City of Oshkosh 8/2/2016
Additional UnderChassis Option
Components
Qty
E rice
Undercarriage
$8,641.50
Manifold
1
Nozzles
23
Valve
1
Co -Ax Valve - 2 way
2
Activator 1 1 1
$2,499.00
Stand - Adjustable (channel)
2
Optic Eye set
1
PVC Parts
3
Electric Panel, UL approved
$2,500.00
Programming Updates
1
Selector Switch 3 position
1
TOTAL EQUIPMENT PACKAGE
$13,640.50
Freight
F.O.B. Manufacturing Plants (freight not included)
Sales and use taxes not included, to be added if applicable
Interconnecting (field) Plumbing and Wiring Included if ordered with the
Truck Wash Project
Underground conduits and plumbing not included
Supply side connections provided by customer
Offloading Equipment From Truck Not Included
Trench Grating to be provided by others